Administrative Assistant
4 months ago
Work Term: Permanent
- Work Language: English
- Hours: 32 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
- Experience: Experience an asset
- or equivalent experience
**Tasks**:
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Answer telephone and relay telephone calls and messages
- Compile data, statistics and other information
- Set up and maintain manual and computerized information filing systems
- Perform routine maintenance work
- Order supplies and equipment
- Notify customers regarding account discrepancies
- Manage accounts receivable
- Check information gathered for completeness and accuracy
- Perform data entry
- Prepare and track work orders
- Prepare bank reconciliations
- Answer enquiries and resolve problems or discrepancies concerning customers' accounts
**Computer and technology knowledge**:
- Database software
- MS Office
- Quick Books
- MS Windows
- MS Outlook
- SharePoint
**Area of specialization**:
- Correspondence
- Reports and records
- Contracts
- Invoices
- Charts, tables, graphs and diagrams
**Work conditions and physical capabilities**:
- Fast-paced environment
- Work under pressure
- Repetitive tasks
- Attention to detail
**Personal suitability**:
- Ability to multitask
- Accurate
- Organized
- Reliability
- Team player
**Screening questions**:
- Are you currently legally able to work in Canada?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
**Health benefits**:
- Dental plan
- Health care plan
**Long term benefits**:
- Group insurance benefits
**Other benefits**:
- Wellness program
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