Administrative Assistant

7 days ago


New Westminster, Canada Fraser Health Authority Full time
Job Summary

We are seeking a highly organized and detail-oriented Clerk/Unit Aide to join our team in Primary Care located in Fraser North, BC. As a key member of our team, you will provide administrative and secretarial support to designated Home Health offices, ensuring seamless operations and exceptional patient care.

Responsibilities
  1. Provide reception services, including operating a multi-line switchboard, answering/directing incoming calls, and taking messages.
  2. Set up and maintain filing systems, including creating and labeling files, developing forms, and indexing materials.
  3. Assist with client intake, scheduling appointments, and completing required documentation.
  4. Type correspondence, reports, and documents from rough drafts, general instructions, and recording devices.
  5. Provide clerical support to home support providers, ensuring payment and client care for designated areas.
  6. Process incoming and outgoing mail, faxes, reports/records, and internal and courier documents.
  7. Arrange meetings and special functions, including booking meeting rooms, contacting personnel, and sending invitations.
  8. Assist with the use of office equipment, including photocopiers, shredders, fax machines, and other software.
  9. Maintain and compile statistics, as required, using office software to track items such as nursing assignments.
  10. Coordinate off-site storage of records and archives, maintaining records of what is stored off-site.
  11. Monitor and maintain levels of stationery, office supplies, medical and pharmaceutical equipment and supplies.
  12. Clean and sterilize medical equipment and instruments in accordance with established procedures.
Qualifications

We require a Grade 12 completion, an Office Administration or Medical Office Assistant Certificate, and one year of recent related experience, or an equivalent combination of education, training, and experience. A valid BC Driver's license and access to a personal vehicle for business-related purposes are also necessary.

We value diversity in the workforce and strive to maintain an environment of respect, caring, and trust. Our hiring practices aspire to ensure all individuals are treated in an inclusive, equitable, and culturally safe manner.



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