Conference Services Manager

5 months ago

Banff, Canada Banff Centre for Arts and Creativity Full time

**Conference Services Manager**:
Banff Centre for Arts and Creativity aims to inspire everyone who attends our campus - artists, leaders, and thinkers - to unleash their creative potential.

We acknowledge, with deep respect and gratitude, our home on the side of Sacred Buffalo Guardian Mountain. In the spirit of respect and truth, we honour and acknowledge the Banff area, known as “Minhrpa” (translated in Stoney Nakoda as “the waterfalls”) and the Treaty 7 territory and oral practices of the Îyârhe Nakoda (Stoney Nakoda) - comprised of the Bearspaw, Chiniki, and Goodstoney Nation - as well as the Tsuut’ina First Nation and the Blackfoot Confederacy comprised of the Siksika, Piikani, Kainai. We acknowledge that this territory is home to the Shuswap Nations, Ktunaxa Nations, and Metis Nation of Alberta, Rockyview District 4. We acknowledge all Nations who live, work, and play here, help us steward this land, and honour and celebrate this place.

**The Opportunity**:
Banff Centre is the perfect location for meetings, conferences and events. Offering full-service meeting and conference facilities, we specialize in providing meeting facilities, programming, and services for many different sectors including corporate, association, government, and post-secondary. Conferences at Banff Centre provide delegates from Alberta, Canada, and around the world with exceptional meeting facilities in an environment that fosters inspirational learning. As a revenue-generating arm of Banff Centre, net revenue from the Centre’s conference operations supports arts programming.

Conferences at Banff Centre is looking for an enthusiastic Conference Services Manager to join their high-functioning team as they oversee and organize all aspects of conference and meeting event preparation. As the liaison between the conference group and the various departments at Banff Centre, our CSMs are highly-organized, self-motivated, details-people with superior time-management skills who strive to ensure each group's Banff Centre conference experience is exceptional.

**Roles and Responsibilities**:
Reporting to the Director of Conferences, below are some key responsibilities:
**Operational**
- Communicate with conference leaders prior to the group's arrival to confirm all details relating to their conference at Banff Centre.
- Act as the liaison between the conference group and relevant Banff Centre sales and service departments to communicate and ensure a complete understanding of the client's needs and expectations.
- Hold pre-conference meetings with all relevant Banff Centre departments to ensure special requests are known and adhered to.
- Determine and take appropriate action to rectify any situation that comes in conflict with complete customer satisfaction.
- Ensure that all Group Resume Forms and Banquet Event Orders are timely and accurate.
- Be present on campus during client's arrival and departure days and ensure department coverage for clients on-site during the CSM's days off.
- Establish ongoing professional relationships with repeat clients.

**Financial**
- Ensure all sales contracts are adhered to and all contractual agreements are carried out.
- Maximize meeting space and bedroom efficiency while controlling costs and providing optimal guest service.
- Ensure that each group's billing is accurate and completed in a timely manner; following-up with clients on over-due accounts as required.

**Sales and Marketing**
- Actively seek avenues of new business through relationship building with current clients.
- Ensure that new sales leads are directed to and acted upon by a sales manager.
- Organize and carry out conference site visits with conference leaders when requested.

**Qualifications and Educational Requirements**:

- Minimum three years' experience working in conference or event planning
- Completion of post-secondary education in hospitality management or a related field or equivalent experience
- Certified Meeting Professional (CMP) designation preferred, but not required
- Advanced knowledge of Microsoft Office including Excel, Outlook, Word, and PowerPoint
- Experience working with Visual One property management software and Adobe Creative Suite is an asset
- Capable of making solid, thoughtful decisions in a timely manner, sometimes without prior consultation with the department manager
- Highly-developed time-management skills with high personal standards for accuracy
- Able to effectively manage multiple projects while experiencing frequent interruptions

**Special Requirements**:

- Due to the nature of the job, the Conference Services Manager is occasionally required to work weekends and/or evenings.

**Employment Terms and Benefits**:

- The salary range for this position is $50,717 - $72,532 based on experience.
- Benefits of working at Banff Centre are:

- Transitional staff housing options (based on availability)
- Hybrid Work Environment
- Professional Development
- Staff cafeteria and restaur

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