Office and HR Manager

2 weeks ago

Halifax, Canada CarbonRun Full time

**About CarbonRun**

Join an innovative company at the forefront of addressing the global climate crisis and the need for the restoration of freshwater ecosystems. CarbonRun’s mission is to combat climate change, restore aquatic ecosystems, and strengthen communities. We work to restore balance in our human relationship with nature by deploying our nature-based Negative Emission Technology to remove carbon dioxide from the atmosphere.

**Our Values**:
CarbonRun customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it’s the right thing to do, but because it makes our company stronger. If you share our values and our passion for addressing the climate crisis, you will find a home at **CarbonRun**.

As the **Office and HR Manager**, you will be responsible for overseeing the day-to-day operation of CarbonRun’s Office, providing administrative and analytical support to the CarbonRun team in a variety of areas, exercising substantial personal responsibility and accountability to deliver results, and providing lead hand supervision to other staff. You will prepare a variety of documents and materials, answer and direct inquiries, organize meetings and events, resolve complex problems on a variety of diverse and administrative issues, and oversee the day-to-day operations of the human resources department.

If you are a motivated individual who thrives in a fast-paced environment and has a passion for supporting employees' success, we would love to hear from you. Please submit your resume along with a cover letter detailing your relevant experience.

**Required Qualifications**:

- 3 year Community College diploma in Office Administration or related field of study. Requires 4 years of relevant experience.
- Strong program management skills with the ability to prioritize tasks and meet deadlines.
- Knowledge of human resources principles, practices, and procedures.
- Proficiency in HRIS systems, such as Workday or ADP.
- Excellent communication skills, both written and verbal.
- Strong interpersonal skills with the ability to effectively communicate, negotiate, and collaborate with individuals at all levels of the organization.
- Data analysis skills to evaluate HR metrics and make data-driven decisions.

**Detailed Job activities**

**Business Administration**:

- Manage day-to-day company activities and assist with executive functions and processes.
- Oversee and direct workflow,
- Monitor, measure, and communicate project costs and status and ensure adherence to budgets timelines, SOPs, protocols and deliverables,
- Keep track of assignments made to others for actions to be taken in meetings to ensure that deadlines are met,
- Maintain project action items log and initiate required follow-ups as needed,
- Exercise appropriate controls, monitor, and reconcile accounts, and
- Develop estimates of time, resources, and budgets required for various activities, events, and projects. Implement and maintain budgets. Notify managers regularly of budget status. Review and reconcile vendor invoices,
- Monitor and order office supplies.
- Update and maintain confidential files and records.
- Handle sensitive material in accordance with established policies.
- Write, format, word process, edit, and proofread a variety of documents and materials such as procedure manuals, reports, and minutes.
- Prepare, copy, collate, and disseminate a variety of documents and materials.
- Maintain and update project performance metrics and data.
- Provide analytical and administrative support for a variety of projects, and programs,
- Ensure documentation and project data collection are maintained for projects,
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Set up and maintain filing systems, both electronic and hard copy.
- Conduct database, literature, and web searches to find references and articles used for a variety of documents, reports, and publications.
- Utilize discretion and judgment to screen visitors and telephone calls, and notify appropriate personnel., independently respond to inquiries from callers.
- Update and maintain information and content on websites and social networks.
- Open and distribute incoming mail and faxes.
- Prepare outgoing mail, faxes, and courier shipments.
- Classify, sort, and file correspondence, records, and other documents.
- Assist in organizing and scheduling internal and external meetings and training.
- Coordinate meeting logistics and prepare and archive meeting agendas, minutes, and action items,
- Assist with developing and delivering materials to committees and other audiences (e.g., presentations, reports, status updates),
- Plan and coordinate a variety of events and activities such as conferences, seminars, and workshops, including room bookings, agendas, and catering.
- Plan, coordinate, and schedule travel arrangements and hotel accommodations, and arrange for payment reimbur

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