Executive Assistant

2 months ago

Toronto, Canada Toronto Hydro Full time

**WORK ILLUSTRATION**:
Reporting to multiple senior level Executive(s) of a business unit or corporate function, the incumbent supports the day-to-day administrative operations for the Executive’s office(s), to guarantee it is run efficiently, productively and professionally; fostering a productive and organized work environment. This includes enabling the execution of complex meeting structures related to the Executive management system, including the proactive calendar management, planning and execution, document and report preparation/delivery on time, internal/external/Board of Directors meeting preparation and follow-up, management and execution of administrative policies and procedures, expense account management and reporting, correspondence, customer and/or issues escalation management and response to internal and external customer/client inquires, and general office administration. The incumbent maintains high standards of confidentiality, guaranteeing secure handling of sensitive information.

The incumbent is expected to behave ethically and follow the established code of business conduct, policies and internal control procedures, laws and regulations governing Toronto Hydro.

**_Toronto Hydro has implemented a mandatory vaccination requirement for all its employees. Proof of full vaccination will be required upon receiving a conditional offer of employment. Toronto Hydro will provide reasonable accommodation to individuals who cannot be vaccinated due to disability or any other ground protected by the Ontario Human Rights Code._**

**KEY RESPONSIBILITIES**:

- Proactively supports the coordination and implementation of complex meeting structures to confirm the right information is available at the right time, with the right people to facilitate Executive decision-making. This includes proactive calendaring to guarantee Executive is prepared, available and on time for appointments and meetings (including Board meetings) and all documentation including agenda creation, document distribution etc.
- Schedules well-coordinated and cost-effective meetings/events and travel arrangements, coordinates and arranges meeting locations, equipment, and/or catering, and conducts any post-meeting/event follow-up that is required to guarantee timely and organized scheduling, minimizing conflicts and optimizing the Executive’s time.
- Prioritizes tasks and deadlines, confirming that key objectives and timelines are met contributing to productive outcomes.
- Coordinates the consolidation and organization of all required documents, reports and materials in preparation for internal and external meetings and appointments, including Board of Directors meetings.
- Confirms documentation is available/prepared for meetings (internal, external and Board meetings), based on required timelines for delivery, with accuracy and quality while maintaining confidentiality as necessary, and confirms any action items are completed.
- Liaises with business unit senior management team to provide updates and information to Executive(s) to support the achievement of business unit goals and results.
- Prepares documents, reports, presentations or other materials for the Executive in an accurate, professionally formatted, high quality and timely manner, in alignment with corporate branding guidelines.
- Manages customer escalations and issues management reporting for Executive for quick identification and resolution of challenges, minimizing disruptions.
- Liaises and collaborates with multiple internal and external stakeholders to resolve incoming issues and requests.
- Summarizes Executive Expenses in accordance with Corporate policies and procedures. Reviews, reconciles and executes administrative processes and procedures, in accordance with Corporate policies, guidelines and procedures optimizing efficiency and cost - effectiveness.
- Conducts general office administrative duties to guarantee professional nature of the executive floor maintained.
- Proactively addresses issues, troubleshoots challenges and finds solutions to streamline workflow for office management.

**REQUIREMENTS**:

- Undergraduate degree or college diploma in office administrative management, finance, business or related area.
- Seven (7) to ten (10) years of administrative experience, with five (5) or more years of experience with Executive level administrative support required.
- Strong technology acumen with a focus on MS Office Suite, calendar management and other IT related tools. Experience with Diligent Board Books would be considered an asset.
- Exceptional written and verbal communication skills.
- Functional/industry experience is preferred.
- Adaptable and flexible, with the ability to work in a fast-paced environment, multi task and interact with senior/executive level clients/customers.
- Superior organizational, planning and time management and prioritization skills.
- Excellent interpersonal skills demonstrating professionalism and high-qualit

  • Executive Assistant

    1 month ago

    Toronto, Canada ROI ADS LLC Full time

    Job Title: Executive Personal Assistant Location: Toronto We are seeking a highly organized, proactive, and professional Executive Personal Assistant to provide comprehensive support to our executive team. As an Executive Personal Assistant, you will play a crucial role in managing day-to-day administrative tasks, ensuring the smooth functioning of the...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada REDLAB Full time

    **Executive Assistant** **Description** The **Executive Assistant** is responsible for providing essential support and managing the day-to-day needs of the CEO and Executive Management team. The Executive Assistant ensures the success of the CEO and REDLAB by maintaining high levels of organization, time-management, tact and...

  • Executive Assistant

    2 months ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    1 day ago

    Toronto, Canada FF Systems Full time

    **Position**: Executive Assistant **Location**: On-site, Downtown Toronto **Job Type**: Full-Time, Permanent **Includes**: Dental/Extended Health Care Benefits We are seeking a highly skilled Executive Assistant to support a C-Level Executive. The Executive Assistant will be responsible for managing the CEO's schedule, coordinating meetings, handling...

  • Executive Assistant

    2 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    3 days ago

    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Executive Assistant

    1 week ago

    Toronto, Canada Cineflix Full time

    **The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...

  • Executive Assistant

    1 month ago

    Toronto, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANT FULL-TIME/ 12-WEEK CONTRACT TORONTO Have you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant? The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    EXECUTIVE ASSISTANTFULL-TIME/ 12-WEEK CONTRACT TORONTOHave you reached the ceiling in your current EA role? Do you have experience with Microsoft Office? Have you been lauded as a highly detail-oriented and dedicated Executive Assistant?The Company Our client is a leader in the insurance industry and is looking to add a new Executive Assistant to their team....

  • Executive Assistant

    2 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: York University's department of Athletics and Recreation is on a mission to transform the people we engage by leading the creation of a proud engaged campus. Dedicating ourselves to excellence. Investing in leaders and championing physical activity, sport and wellness. One Lion At A Time. Working within a fast paced, changing environment the...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada MADISON HOMES HOLDINGS Full time

    General Description: The Executive Assistant is responsible for performing a variety of administrative tasks and assisting the Vice President, High Rise and Vice President, Low Rise Communities. Primary Responsibilities: - Maintaining executives’ calendars, including adding events, rescheduling appointments, and providing daily briefings - Preparing and...

  • Executive Assistant

    5 days ago

    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...

  • Executive Assistant

    1 day ago

    Toronto, Canada CaseWare IDEA Full time

    Caseware is one of Canada's original Fintech companies, having led the global audit and accounting software industry for over 30 years, with more than 500,000 users across 130 countries and available in 16 different languages. While you might not have heard of us (yet) over 36,000 accounting and audit professionals list Caseware as a skill on their LinkedIn...

  • Executive Assistant

    3 weeks ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    2 days ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    1 week ago

    Toronto, Canada Mosaic North America Full time

    : **Executive Assistant** The Toronto Association of Business Improvement Areas (TABIA) is seeking a full-time Executive Assistant to support our Executive Director with the day-to-day operations of the organization. You will manage mostly business-related tasks such as creating reports, calendar management, organizing travel and accommodation, taking...

  • Executive Assistant

    5 days ago

    Toronto, Canada Canadian Premier League Full time

    THE POSITION **Position**:Executive Assistant **Reports to**: VP, Finance and Admin (CEO and EVP’s) **Status**:Full-time, Permanent **Start Date**:Immediately **Location**: Downtown Toronto, ON (Onsite) **Salary Range**: $55,000 - 85,000 THE BUSINESSES Canadian Soccer Business (CSB) represents a suite of top-tier national corporate partnerships and...