Office Administrator/receptionist

4 weeks ago

Lower Sackville, Canada Dr Olusegun Odebunmi Inc Full time

We are hiring a part-time Medical Office Administrator Our Medical Office Administrators are an important part of our team who provide outstanding administrative support to patients, co-workers and stakeholders, in keeping with the clinics commitment to patient centered care. They are responsible for fostering a strong relationship between the clinic and its customers, including patients, staff, funders and referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional service with all patients, team members and external customers. They ensure the efficient, professional and organized operation of the clinic office.

**Responsibilities**:

- Ensure optimal patient care through friendly, enthusiastic and professional service with all patients and team members
- Answer telephone calls, greet patients and visitors upon arrival, and provide excellent customer service for all questions or concerns.
- Coordinate a detailed and accurate intake of information on the patient's first visit to the clinic.
- Register new patients in line with acceptable standards of the clinic; support patients in filling medical forms at the clinic to avoid errors and inaccurate information.
- Using electronic medical record files and coordinating the scheduling of future appointments for patients with all providers as directed.
- Ensuring optimal patient care by suggesting additional services or products as indicated, and in the patient’s best interest.
- Collect payment at time of service and follow up on outstanding payments.
- Produce accurate end of day reports.
- Other duties and administrative tasks as assigned by the Clinic Director

What you need:

- Excellent communication and interpersonal skills to maintain effective rapport with patients and staff members
- Ability to exercise good judgement, resourceful, strong organizational skills
- Ability to investigate, understand and resolve issues that arise from billing, collections and multiple funding sources
- Remain “cool, calm and collected” in high pressure situations
- Able to adapt to change with clinic operations to continuously learn and strive for improved Patient care
- Self-starter with an ability to work independently and collaboratively in a team environment
- Previous experience in a medical office is considered an asset
- The role will have a significant administrative support component, and thus excellent computer skills with Microsoft 365 and Google Drive are required. **Full training is provided and position begins ASAP.**

If you are an experienced Office Administrator with a passion for managing teams, developing training programs, and ensuring the smooth operation of a medical office, we encourage you to apply.

**Job Type**: Part-time
Part-time hours: 25 per week

**Salary**: $15.00-$17.00 per hour

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Lower Sackville, NS B4C 2N1: reliably commute or plan to relocate before starting work (preferred)

**Education**:

- Secondary School (preferred)

Work Location: In person

Expected start date: 2023-07-04

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