Fims and Property Management Administrator

2 weeks ago

Edmonton, Canada MacEwan University Full time

FIMS AND PROPERTY MANAGEMENT ADMINISTRATOR

**INFRASTRUCTURE PLANNING AND MANAGEMENT**

**Competition No.** 24.04.117

**CATEGORY**

**SALARY**

**CLOSING DATE**
- Full-Time Continuing (35 hours per week)
MSA Band E (Steps 1-8): $29.61 - $43.05 per hour
May 2, 2024**About Us**:

- MacEwan University is where caring faculty help people connect their passions to their future paths. Located in the heart of Edmonton's diverse and dynamic downtown community, and on the traditional lands of Treaty 6 First Nations and homelands of the Métis people, MacEwan is known for exceptional undergraduate learning. With its dedication to teaching excellence, informed by scholarly research, innovation, and creative activity, MacEwan provides an exceptional collaborative and supportive learning environment with a commitment to human rights, environmental sustainability, and opportunities for community engagement. We are committed to creating an equitable, diverse, inclusive, and welcoming community for all peoples, cultures, and identities.
- Our comprehensive undergraduate university offers 59 programs to more than 18,000 full
- and part-time students in business, communications, community and human services, design, fine and performing arts, health, humanities, natural science, nursing, public safety, and social science. Through a wide array of experiential learning opportunities, and strategic relationships in the community, we partner with others to produce graduates of stature. Along with a robust grounding in their chosen disciplines, MacEwan students are given durable life skills that prepare them to take on the world.**Opportunity**:
MacEwan University is seeking a FIMS and Property Management Administrator for a full-time continuing opportunity with the Infrastructure Planning and Management department.

The FIMS and Property Management Administrator is responsible for functional duties of FIMS, property management and will provide IT resources as required. They will manage work orders and preventative maintenance; space and key management; project requests; and will provide reports and data analysis. The position will also collaborate with third-party consultants to address specific system issues and provide recommendations for improvement. This position plays a key role in MacEwan Property Management by managing lease agreements with tenants. They will be operating as the key point of contact for tenants in MacEwan commercial properties and managing contracted services.

Key responsibilities include:

- Managing the day-to-day operations of FIMS (Facilities Information Management System, also known as, Computerized Maintenance Management System - CMMS).
- Providing FIMS technical solutions to the various departments and escalating issues to consultants.
- Administering user accounts for both internal and external users with security permissions.
- Independently diagnosing and resolving system issues to ensure mínimal downtime.
- Designing and developing specific program-related reports, analyzing the results, and making recommendations to improve operational efficiencies.
- Maintaining and updating lease records for each property.
- Developing and executing leases, including reporting on lease expirations.
- Coordinating maintenance and tenant improvement projects across properties.
- Ensuring contractors and service providers adhere to agreed-upon scopes of work.
- Utilizing in-depth knowledge of SharePoint and/or other systems for documentation purposes.
- Offering expertise and insights to assist with Facilities IT support as needed.
- Providing back-up support to the Facilities Support Centre as needed.
- Providing back-up support to the Director of Operations and Maintenance (FIMS and Property Management) as needed.

**SKILLS**:
You will have:

- An understanding of facility and program management.
- Strong technical knowledge and ability to define and develop requirements.
- A demonstrated ability to independently diagnose and resolve complex issues.
- Exceptional customer services skills and organizational skills.
- Superior communication and facilitation skills required to advise and influence users.
- Strong analytical and decision-making skills.
- A proactive approach to preventing and addressing potential challenges.
- Proficiency in MS Office Suite (Excel, Outlook, Word, PowerPoint, Visio).
- A strong understanding of property management responsibilities and requirements.

**QUALIFICATIONS**:

- A minimum of a bachelor’s degree or certification in Computer Information Science and/or Business Administration.
- Project Management certification, Property/facility Management certification or designation, ITIL Fundamentals would be considered an asset.
- A minimum of four (4) years of experience in IT software/hardware support.
- An equivalent combination of education and experience may be considered.

**BENEFITS**:
When you become part of the MacEwan University team, you will enjoy a competitive salary

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