Lead Purchasing Officer

1 week ago

Ottawa, Canada University of Ottawa Full time

**Job Type**:
Employee

**Duration in Months** **(for fixed-term jobs):
12

**Job Family**:
Procurement

**# of Open Positions**:
1

**Faculty/Service - Department**:
Supply Chain, Financial Resources

**Campus**:
Tabaret Hall

**Union Affiliation**:
SSUO

**Date Posted**:
June 20, 2024

**Closing Date**:
July 01, 2024
**Note**: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

**Hours per week**:
35

**Salary Grade**:
SSUO Grade 09

**Salary Range**:
$69,478.00 - $87,764.00
- **This **position may be eligible for** **a telework arrangement.**

**Position purpose**:
Reporting to the Manager, Procurement, supports all purchasing requests of goods and services for business units, in compliance with all relevant policies in order to support academic and research activities. Acts as a resource person for members of the faculty or service regarding procurement processes. Responsible for the timely purchasing of goods and services of the business unit, up to $100K.

Oversees cost effectiveness, quality, expenses eligibility and compliance with policies and procedures. Facilitates all contracts and supplier relations management in collaboration with Finance and Procurement Services.

**In this role, your responsibilities will include**:

- Administer and manage all the steps to approve requisitions and purchase orders up to $100K for their unit.
- Make final recommendations on the vendor, pricing, conditions, warranties, deliveries in compliance with Policy 36 approval authority schedule and granting agencies rules and regulations.
- Engage with clients to plan and understand business requirements, Develop, recommend and implement strategic procurement plans in collaboration with Supply Chain and Procurement sectors, offering consistent and optimal service level.
- Manage the logistics for the delivery of large equipment with the supplier and all other relevant parties such as directors, professors, or researchers, receiving and facilities sectors.

**What you will bring**:

- Supply Chain Management Diploma, Certification, or minimum of three (3) years of demonstrated experience in a similar role.
- Minimum of three (3) years of experience in customer service
- Knowledge of procurement principles and practices
- Knowledge of University procurement policies and procedures, and of procurement legislation
- Knowledge of tax and customs legislation and regulations
- Ability to work under pressure and adapt to shifting priorities
- Experience purchasing supplies and scientific equipment an asset
- Knowledge of rules and practices in the safe transportation and handling of dangerous goods an asset
- Knowledge of federal and provincial legislation on occupational health and safety, environmental protection and the transportation of dangerous goods an asset
- Excellent communication, interpersonal and customer service skills
- Experience using computer systems and software
- Bilingualism - English and French (oral and written)

**Key Competencies at uOttawa**:
Here are the required competencies for all or our employees at uOttawa:
**Planning**:Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.
**Initiative**:Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.
**Client Service Orientation**:Help or serve others to meet their needs. This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.
**Teamwork and Cooperation**:Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

**Note: if this is a union position**:The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 129 - Covid-19 Vaccination. This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.

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