Proposal Coordinator

3 weeks ago

Toronto, Canada Entuitive Full time

We are a firm that does things a little differently. This is your opportunity to join our high-calibre, experienced group of professionals on a mission to re-imagine the future by changing the way that buildings are conceived and constructed. 

 

Entuitive is looking for a Proposal Coordinator based in either Toronto, Calgary or Vancouver. This role will support the production, coordination, and development of proposal and credentials materials, both print and electronic, that support the firm’s business development efforts. Working closely with our technical leaders, as well as our Proposal & Business Development team, the successful candidate will also ensure end-to-end proposal preparation and consistency of materials and messaging across all markets while elevating the corporate brand. This role involves coordinating with various departments, ensuring compliance with client requirements, and maintaining internal documentation.

We are passionate about our work and the talented individuals that get to deliver complex projects on a regular basis.

What will you do? 

  • Coordinate and manage the credentials and proposal development process from start to submission. Includes reviewing and interpreting client RFP/RFI/RFQ requirements, coordinating with engineers and building envelope specialists to customize content, preparing and drafting the pitch, coordinating schedules and deadlines, design and production of the material, and coordinating the delivery of the final product. 
  • Help the proposal team to ensure accuracy and proof all pitch materials for grammar and compliance with firm writing style. 
  • Compile and maintain project experience data, including case studies, professional CVs and descriptions for inclusion in credentials and proposal materials. 
  • Develop PowerPoint or other similar materials to support client pitches and interviews. 
  • Track pitch and proposal activity in the proposal team’s internal database. 
  • Follow-up with engineers and building envelope specialists to track all data related to credentials and proposal success. 
  • Contribute to knowledge database and proposal preparation library by identifying reusable proposal content and materials. 
  • Support the implementation of proposal team SharePoint site. 
  • Support the continuous improvement of the proposal team’s processes and production methods. 
  • Additional projects as assigned.  

Requirements

What do you need to succeed?  

 

  • Bachelor or College degree in Business, Marketing, Communications, English or a related field.  
  • Ideally 1-2 years of experience in a related role, preferably in proposal coordination or project management but open to new graduates. Experience in the Architecture, Construction, or Engineering space considered a bonus. 
  • Proficient in Microsoft Office, specifically Word and PowerPoint, as well as InDesign and working knowledge of the rest of the Adobe Creative Suite considered an asset.  
  • Exceptional organizational, writing and editing skills. 
  • Good judgement and problem-solving skills with the ability to work in a team environment. 
  • Stellar client service skills along with the ability to communicate effectively (verbal and written) with individuals at all levels of the organization as well as external parties. 
  • Ability to effectively deliver quality work under tight deadlines and a high degree of attention to detail.  
  • Flexible and open to changing priorities and managing multiple tasks. 
  • Able to have fun and love their work 
  • The willingness to be Entuitive. 

Benefits

Why Entuitive? 

 

  • Flexible working hours, 37.5 hour work week. 
  • Minimum 3 days a week in office. Building strong relationships and collaborating internally is important to us 
  • Commitment to staff growth through mentoring and training. 
  • Employer paid medical, dental, and vision insurance premiums for employees and their dependents. 
  • Generous shared plan (US) 
  • Generous parental leave policy. 
  • RRSP matching up to 5%.  
  • Participation in our discretionary profit-sharing plan. 

 

About Entuitive 

We are deeply committed to fostering an inclusive, equitable, and accessible environment where all employees and clients feel valued, respected, and supported. Entuitive will ensure that reasonable accommodations are made to persons with disabilities during the recruitment and assessment processes. 

 

If you are excited about this opportunity and are interested in learning more about Entuitive, please check out our About Us page. 

 

At Entuitive, we prioritize human-centric evaluation methods and do not utilize AI for screening or recruitment processes. 

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