Admin Assistant, 21/hr, Mon-fri,
4 months ago
minimum of a college certificate and/or equivalent work experience within the industry in a directly related field;- knowledge of equipment and weight capacities;- basic literacy skills - read, write and speak English;- WHMIS training;- attention to detail;- order entry skills - input data quickly and accurately;- good organizational skills and the ability to meet deadlines;- must be able to multi-task;- good communication skills;- basic math skills;- computer literate.
**ROLES AND RESPONSIBILITIES**:
- assist operational staff in all administration functions on a day to day basis;- manifest city trailers and deliveries;- review all manifests including Meyers freight and check for U.S. bills and issue to processing area;- sort and prioritize the bills by cut off time;- record shipper name and pro number for freight coming in from the city that arrives after 7:30 PM for coding purposes that is considered late;- any LTL trailers from the Southwest arriving after 8:30 PM is considered late;- issue gate clearance;- tracking wrong homes and mismanifests;- assigning and investigating wrong homes;- assisting the OS&D Department;- assign afternoon and midnight loads and create the nightly dock report;- obtain information on where freight is destined for (tracing freight);- print missing bills;- get freight moved without bills if possible and issue to OS&D when required;- enter OS&D freight into the AS400;- take pictures of damaged freight, c-loads and unsafe loads;- review the unmanifested report for all Northeast lanes (except Montreal & Sudbury) and enter F11 comments on all freight related issues;- review all manifests and check for reweighed freight (LTL & city storage);- distribution of documents (i.e. Esso bills) to relevant personnel;- when required, record inbound trailers, times and shipper name;- assist dock workers when required.
**PHYSICAL DEMANDS**:
In this function, the employee is required to walk and/or stand and when needed some lifting is required.
**WORK ENVIRONMENT**:
The dock is quite noisy due to the ongoing movement of forklifts and the volume of tractor trailers that enter and exit the terminal. The weather conditions consists of cold days during the winter months and hot days during the summer months due to a non-insulated building and the dock doors being open quite frequently.
**REQUIRED TRAINING**:
ISO 9001:2008 (Quality Management System) orientation for all employees is mandatory.
All new employees will go through an orientation that involves understanding how all departments operate and how they interact with one another. As part of the training needs, they may spend up to one week or more with another employee for purposes of learning the job, the procedures, the processes and the AS400 computer system.
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