Construction & Administration Coordinator

7 months ago

SaintLaurent, Canada Ardene Full time

We are currently looking for a Construction & Administration Coordinator to join our team. Reporting to the Director of Construction, the Construction & Administration Coordinator will work in collaboration with and assist the Construction team by supporting all store openings and acting as the main liaison in the construction process.

The Construction & Administration Coordinator’s main responsibilities include, but are not limited to:
Store Opening & Construction
- Supporting store opening process
- Coordination of construction/administration
- Collaboration and work with construction & design team as needed
- Communicating effectively with consultants, contractors, sub-contractors, vendors and internal departments
- Coordination for tender with vendors & contractors
- Assist in tender process for new projects & resolve tender queries
- Prepare store budget costing/analysis for review and approval
- Complete projects’ complete store costing
- Assist in preparing yearly budget forecasts
- Placing procurement orders for new construction projects
- Owner Supplied Materials inventory (OSM) management & forecast
- Coordinate pick-up and shipments of all materials with the Logistics department
- Assist in obtaining permits and licenses from appropriate authorities
- Managing site information and landlord contact information
- Managing construction weekly updates, progress photos and RFIs submittals
- Compiling all documents required by the architect and engineer for sign-off letters
- Compile all final documents (Statutory Declaration, Clearance certificate, etc.) required from General Contractors
- Assist in punch list walkthroughs - virtual or on site, deficiency list and managing execution of all deficiencies
- Coordinating and executing rollout schedules with vendors as well as Visual, Leasing and Operations departments
- Drawing organization and management (distribution, filing, printing, etc.)
- Clerical duties: file management, data entry, copying and scanning documents as required.
- Review and process all invoices and change orders received from third parties
- Assist occasionally the store maintenance as required
- Assist on projects including construction, design and drafting as required
- Other projects as required.
- Minimal travel required.

WHAT YOU’LL NEED:

- Education in interior design, architecture, architectural technology or related field
- Minimum of two (2) years of design and/or construction experience in commercial retail/hospitality
- Knowledge of Construction, construction cost analysis, renovation processes, fixturing processes & building systems
- Strong administration skills
- Understanding of materials, fabrication methods and construction details
- Basic understanding of construction industry standards, building codes, and other authorities with jurisdiction
- Proficiency in Excel, MS Office, G-Suite and AutoCAD 2D an asset.
- Knowledge of green building design concepts and practices an asset
- Exceptional organizational skills, comfortable with multi-tasking in a fast-paced environment
- Strong communication and negotiation skills, and ability to problem-solve
- Fluent in French and English (spoken and written)
- Driver’s license and access to a vehicle considered an asset
- Limited travel will be expected to verify site conditions (if required).

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Saint-Laurent, QC H4S 1W8: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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