Administrative Assistant

7 months ago

Muskoka, Canada The District Municipality of Muskoka Full time

all qualified individuals

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and

we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate

in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

**The District Municipality of Muskoka is currently recruiting for a**

**Administrative Assistant, Health Services**

**The District**

Muskoka is a great place to live and play, and the District is a four-season municipality passionate about

protecting, servicing and caring for this community. We have opportunities that will allow you to learn, grow and

build your career amongst other ambitious leaders and innovators. We offer a competitive compensation

package and are committed to promoting diversity, accessibility and inclusion.

**The Opportunity**

The Administrative Assistant facilitates the day-to-day operation of the Health Services department through

effective communication and records management and through development and administration of efficient

work processes. This role will provide administrative support to the Commissioner, Health Services.

**What you will do: What you will need**:

- Provide administrative support and coordination,

including confidential correspondence and
scheduling, for the Commissioner and other
departmental managers as required.
- Prepare, review for correctness, distribute and

coordinate meeting agendas and minutes
including meetings of the Standing Committees
pertaining to the department and special purpose
committees.
- Set up meeting rooms for Standing Committee and

other meetings.
- Develop and maintain the departmental files and

record keeping systems including electronic files,
scanning, records retention, financial and
personnel files.
- Graduation from a two-year community

college program related to the position

requirements, or equivalent.
- Three to four years of progressively

responsible related experience.
- Demonstrated ability to independently

problem-solve.

**For a full outline of the responsibilities**

**and requirements, please review the job**

**description below.**

**What we are offering**

This is a **temporary full-time** opportunity at the District for up to **eighteen (18) months**. The annualized

compensation range for this role is **$58,293 - $68,632**. The District is also proud to offer the following to our

temporary employees:
**The Next Step**

If you have the necessary skills, experience and qualifications, and can support our vision and

values (RISE: Respect and Integrity, Innovative Leadership, Synergy and Experiences), please

Visit our careers page for other opportunities.

all qualified individuals

Our organization is committed to providing persons with disabilities with equal opportunities and standards of goods and services, and

we are compliant with the Accessibility for Ontarians with Disabilities Act. If you require disability related accommodation to participate

in the recruitment process, please advise the Human Resources department as soon as possible. Accommodation may be provided in

all steps of the hiring process. Any questions regarding this posting should be directed to the Human Resources Department.

**JOB DESCRIPTION**

**Administrative Assistant**

**Department**:Health Services **Reports to**:Commissioner, Health Services

**Effective**
**Date**:
November 2018 **Supersedes**:
December 2013 - Administrative

Assistant MCS

**Classification**:
Non-Union, Staff Class

NU4

**Job**
**Evaluation**

**Date**:
June 2006

**SUMMARY**:
Facilitates the operation of the Department through effective administration of communication, meetings, records

management, work processes, financial and other information as required.

**MAJOR RESPONSIBILITIES (not limited to)**:

- Provide administrative support and coordination, including confidential correspondence and scheduling, for the

Commissioner and other departmental managers as required.
- Prepare, review for correctness, distribute and coordinate meeting agendas and minutes including meetings of the

Standing Committees pertaining to the department and special purpose committees.
- Set up meeting rooms for Standing Committee and other meetings.
- Develop and maintain the departmental files and record keeping systems including electronic files, scanning, records

retention, financial and personnel files.
- Communicate and act as a liaison with other District departments, members of Council, members of other Committees,

provincial and federal ministries, and other agencies and related organizations.
- Implement and communicate District policies and procedures including special projects and events.
- Create

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