![Ongwanada Resource Centre](https://media.trabajo.org/img/noimg.jpg)
Temporary Full Time Administrative Assistant
7 days ago
**File No: MNU-24-22**
**Date Posted: June 22, 2024**
**Closing Date: Until Filled**
**Location: Ongwanada Resource Centre**
**Dates of Vacancy: July 2, 2024 - June 30, 2025**
**Hours of Work: 35 hours per week**
**Wage**:Hourly**:$28.84 - $32.14**
**Annually**: $52,488 - $58,494**
**POSITION**:
To provide administrative assistance and support to the Medical Services Department.
Safety is a priority of Ongwanada. Staff are responsible for maintaining their competencies, promoting safety and are accountable for effective person-served care. Employees are expected to follow all safe working practices established by Ongwanada for the protection of the health and safety of all workers, persons-served and visitors and to identify and report actual or potentially unsafe situations.
**DUTIES AND RESPONSIBILITIES**:
- Managing active calendars for the Director, Medical Services to, plan, coordinate and ensure schedules are up-to-date, arranging education for reporting staff, travel plans, itineraries, and agendas;
- Maintain an accurate filing system (electronic and paper based);
- Liaise with organizational and departmental staff and community partners re: scheduling appointments, scheduling meetings and ensuring follow-up on information as requested;
- Appropriately handling correspondence, re-directing routine correspondence and composing correspondence as required;
- Provide word processing (Microsoft, e-CIMS and other databases), scanning, photocopying, preparing power point presentations;
- Record minutes/ensure meeting packages are distributed within the required timeline as assigned;
- Office supply ordering and purchasing requests for the Director, Medical Services and respective reporting departments;
- Report and escalate issues to management as needed.
**QUALIFICATIONS, SKILLS & KNOWLEDGE REQUIRED**:
- Successful completion of post-secondary office administration diploma or equivalent education and experience;
- Excellent oral and written communication skills;
- Excellent time management and organizational skills with keen attention to detail;
- Proficient in the use of standard office software;
- Ability to work independently and as a team member is essential;
- Bilingualism would be considered an asset;
***Please submit a **Cover letter and Resume** **quoting file number to:
Human Resource Generalist
Ongwanada
191 Portsmouth Avenue
Kingston, ON K7M 8A6
Fax (613) 548-8135
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