Iwk Posting Template

2 weeks ago

Halifax, Canada IWK Health Centre Full time

**Company** : IWK Health**:
**Req ID**:151495
**Department/Program**:Orthopaedic Clinic/Team, Children's Health Program
**Location**: Halifax
**Type of Employment**:Permanent Hourly FT (100% FTE) x 1 position(s)

**Start Date**: ASAP
**Union Status**: NSGEU Off&Cler, Admin Professionals Bargaining Unit
**Compensation**: $20.3648**:

- **$23.1417 /hour
**Closing Date**: 14 March, 2023 (Applications are accepted until 23:59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each other’s talent and celebrate our successes. We collaborate in modern facilities or virtually from home, align our work to our values, and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients, families and communities and are grateful for the generous donor support we receive.

**The Opportunity**:
Reporting to the Manager, Ambulatory Surgical Care, the Administrative Assistant II provides high quality administrative and organizational support to the Division of Orthopaedics and two Orthopaedic Surgeons. Responsibilities include, but are not limited to: utilizing Outlook to coordinate surgeon’s schedules; coordinating and scheduling patient surgeries which includes liaising with families, internal/external departments, hospitals and agencies; collaborating with other Admin colleagues to participate in the Division of Orthopaedic team communications; actively anticipating and troubleshooting problems; coordinating travel arrangements including booking and expense recovery, as requested; attending meetings, taking, producing, and distributing minutes as required; completing correspondence and records for computerized medical billing, and service deliverables; providing academic and research support (i.e., literature search, article retrieval, etc.); participating in ambulatory care team discussions as required, offering input and energy into efforts at improving clinic efficiency and functioning; preparing purchase requisitions, cheque requisitions, and petty cash vouchers; dicta-typing, word processing, and database entry; generating and tracking performance indicators as required; preparing/typing/transcribing reports, project documents, correspondences, etc; photocopying and distributing accordingly; establishing and maintaining office filing system including processing incoming/outgoing mail; answering phone calls, relaying messages and referring calls with follow-up as appropriate.

**Hours of Work**:
Monday to Fridays (0800 - 1600)

**Your Qualifications**:

- Minimum High School Diploma or G.E.D. required.
- Graduate from a recognized medical secretarial or medical office administration diploma program required.
- Minimum six (6) months related administrative experience in a clinical setting required. Two years of experience is preferred.
- An equivalent combination of education and experience may be considered.
- Keyboarding skills minimum of 60 wpm required. Testing may be conducted.
- Advanced working knowledge of Windows, MS Office programs, Outlook, Meditech, on-line medical searches, Internet searches, and database programs required.
- Successful completion of a medical terminology course preferred
- Working knowledge of office equipment (e.g., fax machine, photocopier, scanner, etc) required.
- Demonstrated commitment to family centred care required.
- Demonstrated strong time management, analytical, and problem-solving skills required.
- Demonstrated excellent organization, communication (verbal & written) and interpersonal skills required.
- Demonstrated ability to prioritize workloads required.
- Demonstrated initiative; self-motivated and able to work with mínimal supervision/direction required.
- Demonstrated high regard for quality, accuracy, and attention to detail required.
- Demonstrated ability to respectfully work with a variety of interprofessional health care teams required.
- Commitment to continual learning and willing to share knowledge with, and support the development of, co-workers required.
- Excellent judgment and discretion in handling confidential and/or sensitive information required.
- Function effectively in a stressful environment with multiple deadlines and concurrent activities required.
- Previous dictaphone experience an asset.
- Competency in other languages an asset;

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview/testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when i

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