Program Assistant Ii
3 days ago
**Work Arrangements**What Douglas Offers**
- DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.**The Role**
- Provides a high level of administrative support functions for the programs and operations of the Business Development Department. Supports programs offered by the Career Centre, including promotional support, updating the CareerHUB CRM and providing information to students, faculty and external stakeholders regarding Career Centre programs. Provides exceptional client-centered service on a consistent basis to all stakeholder groups.**Responsibilities**
**1. Provides administrative support for Career Centre Programs, and the Administrative Officer, Business Development**
- b. Reviews and approves job postings for CareerHUB (Orbis) from employer contacts with careful attention to detail to maintain integrity of the database and confidentiality of student information.
- c. Maintains a high level of accuracy while managing high volume multi-tasking in a busy public environment.
- e. Assists with maintenance of the departmental budget; purchasing and the documentation of expenditures against the budget.
- f. Ensures that Career Centre programs and services are provided, including room bookings, Concourse table bookings, equipment, materials and additional services.
- g. Maintains and purges electronic and manual records, program files and student files.
- h. Tracks Career Centre services activity levels for reporting including Career Centre event registration and website usage, Co-op enrollment, training participation and other key data points related to Career Centre programs.
- i. Enters program identification codes to update program tracking and Co-operative Education modules in CareerHUB (Orbis).
- j. Manages the enrollment process into Co-op “Prep” and Co-op “Seeking” phases of the program, sets up Co-operative Education work terms for students in CareerHUB (Orbis CRM).
- k. Liaises with Faculties and manages hiring contracts for Faculty Advisors for each Co-op Work Term student.
- l. Assists with CRM database issues: liaises with the CRM database lead in the Career Centre, tracks and communicates status of updates and resolutions to the Department.
- n. Assists in promoting the Career Centre programs to prospective students and employers.
- o. Assists with arranging special workshops/events.
- **2. Provides information and assistance to students, faculty and employers**
a. Uses judgement and discretion to diplomatically respond to enquiries, skillfully managing expectations, occasionally in difficult circumstances, while maintaining cordial relations.
- b. Accurately evaluates and escalates to the Administrative Officer or Director of Business Development where stakeholders need managing at a higher level.
- c. Provides information to students on program enrollment procedures, admission requirements, program commitments, and documentation required for participation and liaises with Coordinators, Career Centre Programs to book appointments and ensure students successfully enroll into programs.
- d. Performs reception duties; receives visitors and telephone calls, answers questions, makes referrals to appropriate personnel and takes messages.
- **3. Performs other related duties**
a. Reviews student documentation for accuracy and completeness.
- b. Inspects and manages Career Centre premises, monitoring safety of layout, removing outdated posters and notices and ensuring supplies and equipment are available for workshops and program-related activities.
- c. Prepares mailings to prospective employers.
- d. Supports arranging on-campus recruiting events for Career Centre programs.**To Be Successful in this Role You Will Need**
- Completion of two year post-secondary education or equivalent combination of education and relevant work experience;
- A minimum of two years of related work experience (working in a Career Development Services, Job Creation, Outplacement or equivalent certification such as the Career Development Practitioners’ Certificate would be an asset);
- Ability to maintain high level of sensitivity to cyber security issues entailed in account approvals to maintain integrity of CRM database and online student services. Attention to detail and accuracy are critical. Must understand reputational risks and adhere to protocols to maintain security of the system;
- Excellent working knowledge of English (written and verbal);
- Demonstrated ability to handle high volume, dynamic workloads in a busy public environment, while engaging professionally with students, faculty, employers and other stakeholders;
- Demonstrated ability to ke
-
Program Assistant II
Found in: beBee jobs CA - 2 weeks ago
New Westminster, British Columbia, Canada Douglas College Full timePosition DetailsPosition Information Position Title Program Assistant II - Career Centre Programs Posting Number 02167SA Location New Westminster Campus Grade or Pay Level S - Pay Level 10 Salary Range $49,505 annually (with wage increments to a maximum of $55,020 annually). Salary and wage increments are in accordance with the Collective Agreement. Position...
-
Technical Analyst Ii
5 hours ago
New Westminster, Canada Campus Support Full time**Position Job Title**: Technical Analyst II - ** **Location**: New Westminster, BC**Reports To**: **Job Type**: **Work Type**: **Salary Range**: Network Cloud Lead, IT- Full-time Salaried- On-site- 50K - 55K annually**JOB SUMMARY**: The purpose of the Technical Analyst II is to maintain high availability access to network resources and computer workstations...
-
Carpenter Trades Ii
7 days ago
New Westminster, Canada School District #40 (New Westminster) Full time**New Westminster Schools Career Opportunity**: **CARPENTER TRADES II**: **Job Function**: - Reports to the Maintenance Manager, or designate - Performs a variety of skilled and other tasks related to maintenance and repair of school district buildings, grounds and equipment under minimum supervision - Performs carpentry assignments ranging from minor...
-
Assistant Program Coordinator
Found in: beBee jobs CA - 5 days ago
New Westminster, British Columbia, Canada City of New Westminster Full timeGreat City, Great Work, Great FutureAssistant Program Coordinator - Senior ServicesDEPARTMENT: Parks and RecreationSTATUS: Regular Full-TimeNO. OF POSITIONS: TwoUNION: CUPE, Local 387HOURS OF WORK: 35 hours per week*SALARY: $ $39.14 per hour + comprehensive benefits packageThe Parks and Recreation Department is seeking two energetic and community minded...
-
Administrative Assistant
3 days ago
New Westminster, Canada The Lower Mainland Purpose Society Full time**Lower Mainland Purpose Society for Youth and Families** **Position**:Administrative Assistant - Child Care Programs** **Type: Permanent, Full-Time** **Location**: 422 Sixth Street, New Westminster **Salary**: $20.00/hour **Hours of Work**: Monday to Friday, 35 hours per week **Closing Date**:Until the position filled **Job Summary**:Assists the...
-
New Westminster, Canada Justice Institute of British Columbia Full time**Date**: February 6, 2023 **Competition**:#23-04A **APPLICATIONS ARE INVITED** **FOR THE FOLLOWING ONE YEAR FULL-TIME TERM POSITION** **(Please note this term may be shortened or extended due to operational requirements) **Position: Program Assistant - Tuition Courses** **Division: Centre for Conflict Resolution, School of Health, Community & Social...
-
Assistant Program Coordinator
Found in: beBee S CA - 5 days ago
New Westminster, Canada City of New Westminster Full timeGreat City, Great Work, Great Future!Assistant Program Coordinator - Senior ServicesDEPARTMENT: Parks and RecreationSTATUS: Regular Full-TimeNO. OF POSITIONS: TwoUNION: CUPE, Local 387HOURS OF WORK: 35 hours per week*SALARY: $33.24 - $39.14 per hour + comprehensive benefits packageThe Parks and Recreation Department is seeking two energetic and community...
-
Assistant Program Coordinator
3 days ago
New Westminster, Canada City of New Westminster Full timeGreat City, Great Work, Great Future! Assistant Program Coordinator - Youth Services DEPARTMENT: Parks and RecreationSTATUS: Regular Part-TimeNO. OF POSITIONS: OneUNION: CUPE, Local 387HOURS OF WORK: 30 hours per weekSALARY: $33.24 to $39.14 per hour Our Parks and Recreation Department is seeking an energetic,dynamic, and organized Assistant Program...
-
Assistant Program Coordinator
3 days ago
New Westminster, Canada City of New Westminster Full timeGreat City, Great Work, Great Future! Assistant Program Coordinator - Youth Services DEPARTMENT: Parks and RecreationSTATUS: Regular Part-TimeNO. OF POSITIONS: OneUNION: CUPE, Local 387HOURS OF WORK: 30 hours per weekSALARY: $33.24 to $39.14 per hour Our Parks and Recreation Department is seeking an energetic,dynamic, and organized Assistant Program...
-
Assistant Program Coordinator
3 days ago
New Westminster, Canada City of New Westminster Full timeGreat City, Great Work, Great Future! Assistant Program Coordinator - Youth Services DEPARTMENT: Parks and RecreationSTATUS: Regular Part-TimeNO. OF POSITIONS: OneUNION: CUPE, Local 387HOURS OF WORK: 30 hours per weekSALARY: $33.24 to $39.14 per hour Our Parks and Recreation Department is seeking an energetic,dynamic, and organized Assistant Program...
-
Assistant Program Coordinator
3 days ago
New Westminster, Canada City of New Westminster Full timeGreat City, Great Work, Great Future! Assistant Program Coordinator - Senior Services DEPARTMENT: Parks and RecreationSTATUS: Regular Full-TimeNO. OF POSITIONS: TwoUNION: CUPE, Local 387HOURS OF WORK: 35 hours per week*SALARY: $33.24 - $39.14 per hour + comprehensive benefits package The Parks and Recreation Department is seeking two energetic and community...
-
Assistant Program Coordinator
3 days ago
New Westminster, Canada City of New Westminster Full timeGreat City, Great Work, Great Future! Assistant Program Coordinator - Senior Services DEPARTMENT: Parks and RecreationSTATUS: Regular Full-TimeNO. OF POSITIONS: TwoUNION: CUPE, Local 387HOURS OF WORK: 35 hours per week*SALARY: $33.24 - $39.14 per hour + comprehensive benefits package The Parks and Recreation Department is seeking two energetic and community...
-
Assistant Program Coordinator
3 days ago
New Westminster, Canada City of New Westminster Full timeGreat City, Great Work, Great Future! Assistant Program Coordinator - Senior Services DEPARTMENT: Parks and RecreationSTATUS: Regular Full-TimeNO. OF POSITIONS: TwoUNION: CUPE, Local 387HOURS OF WORK: 35 hours per week*SALARY: $33.24 - $39.14 per hour + comprehensive benefits package The Parks and Recreation Department is seeking two energetic and community...
-
Assistant Program Coordinator
Found in: Jooble CA O C2 - 3 days ago
New Westminster, BC, Canada City of New Westminster Full timeAssistant Program Coordinator - Youth Services Parks and Recreation Regular Part-Time UNION: CUPE, Local 387 14 per hour Our Parks and Recreation Department is seeking an energetic,dynamic, and organized Assistant Program Coordinator to join the Youth Services team. This position reports to and works in collaboration with the Youth Services...
-
Assistant Program Coordinator
Found in: Jooble CA O C2 - 3 days ago
New Westminster, BC, Canada City of New Westminster Full timeGreat City, Great Work, Great Future! Assistant Program Coordinator - Senior Services DEPARTMENT: Parks and Recreation STATUS: Regular Full-Time NO. OF POSITIONS: Two UNION: CUPE, Local 387 HOURS OF WORK: 35 hours per week* SALARY: $33.24 - $39.14 per hour + comprehensive benefits package The Parks and Recreation Department...
-
Program Clerk
Found in: Talent CA C2 - 1 week ago
New Westminster, Canada Fraser Health Full timeDetailed Overview Performs staffing duties for a program(s) including preparing and adjusting staff rotations, allocating and calling in relief nursing and non-nursing staff to fill vacancies in accordance with applicable collective agreements; makes arrangements for relief staff by receiving calls and making any necessary calculations to determine...
-
Program Coordinator
5 hours ago
New Westminster, Canada Lookout Housing and Health Society Full time**Job Posting #E035-38** **Program Coordinator, Full Time - Russell and Rhoda Kaellis - New Westminster, BC** **Position Summary** The Program Coordinator provides direction and oversight to the residential housing property, ensuring all clientele receive the pertinent service required. The Program Coordinator also ensures that the goals and philosophy of...
-
Program Assistant
1 day ago
New Westminster, Canada Kinsight Full timeKinsight is an accredited non-profit organization. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Our work is guided by the people we serve and tailored to enhance growth, development and personal well-being. We work with hundreds of community members...
-
Program Assistant
7 days ago
New Westminster, Canada Kinsight Full timeKinsight is an accredited non-profit organization. We work alongside families of children, youth and adults with developmental delays or disabilities to support growth, development and personal well-being. Our work is guided by the people we serve and tailored to enhance growth, development and personal well-being. We work with hundreds of community members...
-
Program Clerk
1 week ago
New Westminster, Canada Fraser Health Full timeSalary rangeThe salary range for this position is CAD $30.54 - $30.54 / hour Why Fraser Health?Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9...
