Purchasing Clerk

2 weeks ago


Toronto, Canada Covenant House Toronto Full time

**Purchasing Clerk**

**Full Time, Permanent**

**Hybrid**

Covenant House helps youth ignite their potential and reclaim their lives. As Canada’s largest agency serving youth who are homeless, trafficked or at risk, we offer the widest range of services to hundreds of young people every day.

More than a place to stay, we provide life-changing care with unconditional love and respect. We meet youth’s immediate needs and then we work together to achieve their future goals. We offer 24/7 crisis shelter transitional housing options on-site and, in the community, health and well-being support, training and skill development, and ongoing care once youth move into the community.

For over 40 years, Covenant House has been dedicated to its mission of serving youth on the street and to protect and safeguard all youth with absolute respect and unconditional love. Since 1982, Covenant House has supported more than 100,000 young people.

**Responsibilities**:

- Completion of the monthly visa expense statements for the Agency, including distribution of statements to staff, coding of expenses, calculation of HST, and inputting of the entry into the Accounting system
- Maintaining Purchase Order logbook
- Responding to purchasing inquiries from employees in a timely manner and communicating purchasing policies and procedures to staff with purchasing needs
- Sourcing out vendors and negotiating prices as required to obtain best value
- Reviewing contractual agreements and make recommendations on products/services/terms based on research
- Investigating and developing new supply sources
- Preparing and entering purchase orders into ACCPAC
- Maintaining and updating approved vendor list in computer file while updating hard copy material when necessary
- Inputting of pricing data, distribution/mailing of packing slips, invoices, purchase requisitions, and purchase orders
- Assisting in internal and external audits, as required
- Maintaining and updating central contract file
- Overseeing the external file storage process for the agency (destruction determined by liaising with staff and external storage company)
- Providing reception relief when needed
- Providing other administrative support to Finance Department as required

**Qualifications**:

- College Diploma/Certificate or equivalency
- Two plus years of purchasing experience preferred
- Knowledge and ability to use ACCPAC preferred
- Intermediate level of Microsoft Excel and Word
- Strong client service orientation
- Strong oral and written communication skills
- Demonstrated problem-solving skills
- Excellent organizational skills

Interested applicants please submit a cover letter and resume directly to this posting on or by **November 22, 2023.**
- At Covenant House Toronto we believe in a workplace culture of inclusion that is welcoming, respectful and safe for all staff. It is critical to Covenant House Toronto success to eliminate barriers and promote the inclusion of equity groups. Equity groups have been, and continue to be, underrepresented and marginalized in the workforce, leadership roles, and in some specific occupations. Equity groups include but may not be limited to Indigenous persons, racialized people, gender diverse people, 2SLGBTQIA+ people, and people with disabilities._
- In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Covenant House Policy on Accommodation, a request for accommodation will be accepted as part of the Covenant House recruitment process._



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