Accounting Clerk

2 weeks ago

Toronto, Canada Hanford Lumber Limited Full time

Job Description for Accounting Clerk

Reports to: CFO

Summary:

- Assist in month-end and year-end closings
- Prepare month-end and year-end schedules
- G/L Account Reconciliations
- Bank Reconciliation
- Assist in year-end audit preparation
- Prepare monthly government remittances
- Carry out accounts payable duties
- Process/Enter accounts payable invoices for payment
- Prepare weekly cheque run
- Carry out accounts receivable duties
- Make collection calls for outstanding account balances
- Balance cash receipts from cash sales daily
- Prepare bank deposit daily and deposit at bank
- To be in charge of petty cash.
- Assisting in all payroll functions and benefit administration
- To maintain and purchase office stationery and other supplies as authorized.
- To abide by the Company’s Personnel Policies at all times
- Other duties that may be assigned from time to time by CFO or President

Basic Function:
1) Prepare and enter journal entries.

2) Prepare month and year end schedules and reconcile all g/l accounts.

3) Prepare monthly government remittances (HST/GST; WSIB etc.)

4) Assist in preparing year-end audit schedules.

5) To enter accounts payable invoices into the computer system and arrange for payment.

6) To open accounts for new suppliers.

7) To collect credit information of new customers by sending out Credit Request forms.

8) To open accounts for new customers once approved by the CFO.

9) To write bank deposit slips and credit payments to customer accounts and make deposits to the Company’s bank account on a daily basis.

Specific Responsibilities:
The following list outlines in detail the responsibilities of the Accounting Clerk. This is not an exhaustive list of responsibilities as it is impossible to list all detailed duties or to anticipate every eventuality. It is the duty of all employees to carry out the basic obligations and to identify issues which could have an adverse effect on the Company and to bring these issues to the attention of the President and CFO.

Detailed Responsibilities:

- Prepare journal entries and enter in a timely manner to meet month-end deadlines.
- Prepare schedules and reconcile g/l balances on a monthly basis.
- Responsible for ensuring all government remittances are prepared accurately and filed in a timely manner.
- To match payable invoices with delivery slips and purchase order, and check quantity received and also unit prices.
- To enter checked and approved payable invoices into computer and print cheques for payment.
- To ensure invoices are paid on time and purchase discounts are taken.
- To open account for new suppliers.
- Answering accouts payable inquiries.
- To call customers for payment of overdue account balances in accordance with the Company’s policies. This must be done efficiently and effectively on a regular basis.
- To maintain a customer call log of all collection calls.
- Ensure compliance of credit hold criteria established by company.
- To make deposits of all cash receipts to the bank daily and credit payments to customer accounts on the same day.
- Reconciling daily cash balances.
- To collect credit information and trade references of new customers by calling suppliers and sending Credit Request forms to Lumberman Credit Bureau.
- To open accounts for new customers once approved by the CFO.
- To maintain office stationery at the proper level and reorder at the best possible price by sourcing through suppliers.

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- RRSP match
- Vision care

Schedule:

- 8 hour shift
- Monday to Friday

Ability to commute/relocate:

- Toronto, ON: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting: 3 years (required)
- Bookkeeping: 1 year (preferred)

Work Location: In person

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