Office Administrative Assistant

1 month ago


Vancouver, Canada SaaS Wealth Insurance Full time

Responsibilities:

- Provide administrative support to ensure efficient operation of the office
- Perform data entry and maintain accurate records
- Manage and organize files, both physical and digital
- Schedule appointments and maintain calendars
- Assist with bookkeeping tasks using QuickBooks
- Provide customer support and address inquiries or issues
- Coordinate and schedule meetings, conferences, and travel arrangements
- Perform general clerical duties, such as photocopying, faxing, and mailing

Qualifications:

- Proven experience as an administrative assistant or in a related role
- Proficient in computer skills, including Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks
- Excellent written and verbal communication skills
- Strong attention to detail and organizational skills
- Ability to prioritize tasks and manage time effectively
- Knowledge of office management systems and procedures
- Ability to handle confidential information with discretion
- Strong customer service skills and professional demeanor

Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, qualifications, or working conditions associated with the role.

**Salary**: $40,000.00-$60,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Vancouver, BC V6E 4M3 (required)

Ability to Relocate:

- Vancouver, BC V6E 4M3: Relocate before starting work (required)

Work Location: Hybrid remote in Vancouver, BC V6E 4M3



  • Vancouver, Canada Vancouver Language Therapy 4 Kids Full time

    Vancouver Language Therapy 4 Kids is excited to welcome an Administrative Office Assistant to our growing team! We are a community based private practice who service all of Vancouver. We provide individualized and comprehensive speech therapy as well as unique collaborative treatment programs for each of our clients based on a multi-disciplinary and family...


  • Vancouver, Canada Studiohub Architects Full time

    At studioHuB Architects we believe that everyone in our studio is crucial to our shared success, and each individual deserves to be treated as such. Within our studio environment we aim to provide a collaborative and flexible workspace where people can grow and achieve their professional goals, while contributing to the overall success of the studio. We...


  • Vancouver, Canada School District #39 (Vancouver) Full time

    OFFICE ADMINISTRATIVE ASSISTANT (Office Support C) **Location**: L'Ecole Bilingue Elementary School **Address**: 1166 W 14th Ave, Vancouver **Hours of Work**: 35 hours/week, 8am to 3:30pm, Mon to Fri **Salary**: $32.59/hour + comprehensive benefits plan & municipal pension **Working Months**: September to June each year (+ some additional days in late...


  • Vancouver, Canada School District #39 (Vancouver) Full time

    **OFFICE ADMINISTRATIVE ASSISTANT** **(Office Support C)** **Location: L'Ecole Bilingue Elementary School** **Address: 1166 W 14th Ave, Vancouver** *** **Hours of Work: 35 hours/week, 8am to 3:30pm, Mon to Fri** **Salary: $32.59/hour + comprehensive benefits plan & municipal pension** **Working Months: September to June each year** **(+ some additional days...


  • Vancouver, Canada Speciality Dental Office Full time

    Our boutique specialty dental office is looking for a dental receptionist/office assistant. The role will involve assisting in many aspects of our office. Some of these duties will include: - Greeting patients and answering the phone - Marketing and social media outreach to the dental community - Taking payments for treatment - Submitting insurance...


  • Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Administrative Support 4 (Gr7) Job Title Administrative Assistant, Dean’s Office Department Administrative Support | Dean's Office | Faculty of Science Compensation Range $4,009.00 - $4,214.00 CAD Monthly Posting End Date February 11, 2023 Note: Applications will be accepted...


  • North Vancouver, Canada Simply Office Ltd. Full time

    **Job Summary**: Do you want to work in North Vancouver's growing Business Centre industry along a small team of fantastic people? Look no further! We offer, high-quality private individual isolated furnished executive offices, virtual offices and hourly meeting room rentals. Our primary focus is to meet the needs of our tenants and to provide them with the...


  • Vancouver, Canada RSR Family Holdings Ltd. Full time

    Join Our Compassionate Team at **RSR Family Holdings Ltd.** We are in search of an ** Executive Assistant and Office Administrator** to join the team in our **Vancouver Location**. **Company Overview**: **RSR Family Holdings Ltd.**, operating with the three major brands of **Kearney Funeral Services**, **Burquitlam Funeral Home**, and **Affordable...


  • Vancouver, Canada Office Suites Services Inc. Full time

    **JOB REQUIREMENTS**: **Education**: - Secondary (high) school graduation certificate **Experience**: - 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out...


  • Vancouver, Canada HERITAGE OFFICE FURNISHINGS Full time

    Heritage Office Furnishings is one of the leading suppliers of office furnishings and related services focusing on corporate environments. Established in 1979, The Heritage Group has grown to become the largest full-service dealership in British Columbia, providing challenging and rewarding careers to over 250 employees in the areas of Sales, Administration,...


  • Vancouver, Canada WDM Chartered Professional Accountants Full time

    Job Summary: This professional accounting firm, located in Vancouver BC, provides safe and hassle-free work environment where a team of professional accountants and the office staff work well together to meet their clients’ business needs and deadlines (busy year-round). **Duties**: - Perform word processing duties for the partners including the...


  • Vancouver, Canada Harbour Cruises Full time

    **About Us** Operating year-round for private charters and catering, Harbour Cruises is Vancouver’s leader in boat cruise entertainment. We are proud to offer Vancouver’s only narrated tour of the inner-harbour, and the city’s most popular dinner, and luncheon cruises. In addition to retail cruise products, private corporate events, and special event...


  • Vancouver, Canada Form3 Design Inc. Full time

    **Form3 Design Inc. is hiring an Office Administrator** Hello applicants! We are a creative design agency looking for an Office Administrator who, ideally, has experience working for an architectural, engineering, manufacturing or construction company. We ask that you be professional, easy-going, experienced in handling a wide range of administrative tasks,...


  • Vancouver, BC, Canada Forge Recruitment Full time

    About the Company Forge Recruitment is pleased to partner with a specialty law firm with offices in Toronto, Vancouver and Victoria serving the needs of Indigenous people and others who seek assistance in the areas of aboriginal, public, constitutional, and environmental law. About the Role The Vancouver office is seeking an Office Clerk/Administrative...


  • Vancouver, Canada Charter Project Delivery Full time

    **Key Responsibilities**: - Greet and welcome guests and provide general administrative support to the office - Event organization - Environmental health and safety - Coordinate appointments and schedule and help the office run smoothly - Prepare and curate documents and provide reliable support for office operations by creating procedures and communicating...


  • Vancouver, Canada BC Infrastructure Benefits Full time

    **Job Title**:Office Administrator **Department**:People & Corporate Services **Reports to**:Manager, Human Resources & CEO’s Office **Summary** BCIB is the provincial Crown Corporation responsible for implementing the Community Benefits Agreement (CBA) on select public infrastructure projects. The CBA prioritizes hiring of local, Indigenous, women,...


  • Vancouver, Canada PSquare Engineering and Construction Ltd Full time

    Project Assistant/Coordinator **Requisition ID: 004** Company **Main Purpose & Function** **Specific Duties & Responsibilities** The administrator will work with the project managers and coordinators. the responsibilities include, but are not limited to the following: - Handle a wide range of duties, tasks and requests as well as anticipate the needs...


  • Vancouver, Canada Entuitive Full time

    **What is the Opportunity?** Working closely with our Vancouver team, the Office Administrator will be accountable for supporting the key priorities around the administrative functions at Entuitive. As a member of the Admin team, this role will ensure the office operations are running smoothly including administration, reception, facility related...


  • Vancouver, Canada Entuitive Full time

    **What is the Opportunity?** Working closely with our Vancouver team, the Office Administrator will be accountable for supporting the key priorities around the administrative functions at Entuitive. As a member of the Admin team, this role will ensure the office operations are running smoothly including administration, reception, facility related...


  • Vancouver, Canada Blue Ruby Jewellery Full time

    Blue Ruby is a jewellery retailer based in beautiful Vancouver, BC. Since 1998, we have been sourcing jewellery and accessories from around the world and bringing them to our loyal and passionate customers. We now have 10 boutiques and an online store, and carry over 50 designers, including 9 lines that are unique to Blue Ruby. We are looking for creative,...