Administrative Assistant to Human Resources

3 weeks ago

Port Perry, Canada MISSISSAUGAS OF SCUGOG ISLAND FIRST NATION Full time

**Use your knowledge and understanding of Administrative Assistant to Human Resources Department skills in a fulfilling role**:

- **Receive a competitive hourly wage of $30.49/hr plus an excellent benefits package**:

- **Don't miss this chance to make a true difference to the vibrant community of the Mississaugas of Scugog Island First Nation**

**About the Mississaugas of Scugog Island First Nation**:
The Mississaugas of Scugog Island First Nation is a strong, vibrant, and progressive Indigenous community that is approximately 1.5 hours drive from the heart of Toronto. Located nearby to the rural community of Port Perry, MSIFN has the benefits of small-town living while having close proximity to urban areas. As part of the Anishinabek Nation and signatories to the Williams Treaties and other pre-confederation treaties, MSIFN is extremely proud of our Indigenous culture and long history of protecting our Aboriginal and Treaty rights. As owners of the Great Blue Heron Casino and creators of the Noozhoo Nokiiyan Economic Development Limited Partnership, MSIFN has an entrepreneurial spirit and expectation for excellence. We encourage team members to be professional, flexible, dynamic, team players, who have a self-starting attitude and respect for all employees in the workplace. While working within clear lines of authority, MSIFN requires someone who can bring out the best in those who surround them. We are a busy First Nation, with many capital projects and opportunities ahead. The community and workplace are led by an elected Council of 3 (a Chief and two Councillors) and a Senior Management Team led by the First Nation Manager and including Managers from Operations, Finance, Human Resources, and Health and Social Services. We value the hard work of our entire workforce and support them with a culture of collaboration and respect.

For more information about our vibrant community please visit our homepage by clicking here.

**Make a Difference Within Our Community**:
Currently, the Mississaugas of Scugog Island First Nation (MSIFN) is looking for an experienced **Administrative Assistant to Human Resources Department **to join our Human Resources Team in **Scugog, ON** on a **full-time basis**. The hours of this role are Monday to Thursday, 8:30 am to 4:30 pm, and Friday 8.30 am to 1:00 pm. The Administrative Assistant to Human Resources Department is required to be onsite Monday to Friday.

As our new **Administrative Assistant to Human Resources Department**, you will report to the Human Resources Manager and will be responsible for providing highly confidential administrative support services, answering a variety of employee inquiries related to Human Resources, and administrative duties to the department.

Your typical responsibilities include:
The role will provide administrative services to various Human Resources related functions, projects, and ongoing tasks associated with Recruitment and Selection, Training and Development, Benefits, Performance Management, Rewards and Recognition. In addition, the position oversees the mail, calendars, document files, and other resources for the Human Resources Department.

**KEY ACTIVITIES**:
**GENERAL ADMINISTRATION**
- Respond to basic and general human resources telephone and written enquiries from staff and the general public and direct enquiries to others where necessary.
- Prepare outgoing mail, faxes, and courier shipments.
- Provide administrative office support: meeting room reservations, catering requirements, photocopying/fax machine, document scanning and videoconferencing, liaising with providers
- Maintain inventory of human resources office supplies and arrange for supplies as required
- Draft, track, process, verify, register, update, proofread, maintain, submit through adobe sign (where necessary) and manually and/or electronically file assigned documentation relating to human resources activities, in accordance with established systems, procedures and schedules, using computerized (HRIS) and manual processing systems; follow up on missing and incomplete data
- Schedule and coordinate meetings through Outlook, prepare agendas and take meeting minutes as assigned by the Human Resources Manager
- Support department staff administratively with EScribe submissions
- Support department staff with travel and accommodation arrangements
- Assist administratively with the recruitment process (arrange for advertising or posting of job vacancies, schedule interviews, assist in screening and rating of job applicants, notify applicants, conduct reference checks, schedule and assist with employee orientations, preparation of job offers)
- Assign, track and score employment tests and practical exercises
- Coordinate and assist with human resources and other community mailings (postings, announcements, updates, etc.)
- Assist with staff events (golf tournament, children’s Christmas party, awards banquet, policy retreats)
- Monitor employee attendance record

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