Administrative Assistant, People and Culture

2 months ago


Red Deer, Canada Red Deer Polytechnic Full time

**Please see Special Instructions for more details.**:
**Posting Details**:
Position Information

**Position Title**
- Administrative Assistant, People and Culture**Position Summary**- The incumbent is expected to work both independently and as a member of the People and Culture team to perform a wide variety of administrative and support services, all of which contribute to the efficient and professional operations of the Division.**Position Responsibilities**
- Responsibilities included but are not limited to:

- **Administrative Support**
- Provides support to the People and Culture team in scheduling meetings, booking rooms, organizing logistics, placing internal orders and requests and updating all P&C forms
- Prepares and distributes employment verification letters and letters of portability
- Administers the exit checklist processes including running & distributing quarterly reports and answering inquires regarding the process
- Manages the extensive and constantly changing calendar for the Executive Director, prioritizing appointments and proactively resolving conflicts
- Provides administrative support to the CUPE PD and AUPE PD Committee. This may include attending meetings, recording minutes, typing and distributing minutes, drafting agendas and agenda packages, and facilitating meeting times
- Provides administrative support to RDP’s Employee Recognition Program
- Facilitates the data entry of various documents including performance evaluations, transcripts, emergency contact information, personal data updates, onboarding etc.

**Reception and Customer Service**
- Provides receptionist duties for the P&C Division Office in alignment with the posted office hours.
- Acts as the first point of contact for general inquires to the P&C general inbox, reception desk and main telephone lines and triages questions to appropriate parties within P&C

**File and Record Administration**
- Maintains a comprehensive filing system including archival and storage inventories for the Division in accordance with the Red Deer Polytechnic records management system
- Accurately files a high volume of confidential documents into employee personnel files
- Maintains the employee personnel file room by creating new employee files and administering annual archiving of past employee personnel files

**Required Qualifications**
- Completion of a 1-year college certificate, one year of University study or equivalent in Human Resources, Business or a related discipline
- Over two to three years of related experience in a Human Resources office or administrative setting
- Proficiency in Microsoft Office Suite including 365, Word, Excel, Teams and Outlook are required
- Excellent interpersonal skills
- Ability to work independently and in a team environment
- Demonstrated excellent written and oral communication skills
- Excellent telephone and customer service etiquette
- Ability to change tasks, working environments and priorities quickly and efficiently
- Ability to plan, organize, set work priorities, and adhere to deadlines is essential
- Self-motivated with the ability to positively handle change
- Superior attention to detail and accuracy

**Preferred Qualifications**
- Two year Diploma in Business Administration preferred
- Experience using Banner, Cognos and Launchpad or complex databases would be considered assets
- Previous experience in a post-secondary, government or unionized setting an asset

**Salary or Hourly?**
- Salary**Salary**
- $24.05 - $28.13 per hour**Benefits and Compensation Information**
- Red Deer Polytechnic offers a comprehensive benefits package including extended health and dental care through Blue Cross, access to a health spending account, pension plan, Employee & Family Assistance Program, generous vacation allotments, credit tuition waivers and opportunities for professional development funding. Additional time off due to Institution closures between Christmas and New Year general holidays.- Eligibility to access the above mentioned benefits dependent upon the CUPE Collective Agreement and related RDP policies.

**About Red Deer Polytechnic**
- Focused on advancing the economic and social priorities of Alberta, **Red Deer Polytechnic**(RDP) provides more than 80 industry-relevant programs within a breadth of credentials to approximately 6,300 credit and apprenticeship students and 3,400+ learners with Continuing Education programming. With modern teaching and learning spaces, and state-of-the-art research and innovation centres in advanced manufacturing and energy innovation, the Polytechnic provides applied research opportunities, leadership in the social, economic, and cultural development of Alberta, and myriad lifelong learning opportunities.- Red Deer Polytechnic’s main campus is located on Treaty 7, Treaty 6 and Métis ancestral lands. This is where we will strive to honour and transform our relationships with one another.- Whatever brings you to Red Deer Polytechnic, we are glad yo



  • Red Deer, Canada Red Deer College Full time

    **Please see Special Instructions for more details.**: Hours of work will be scheduled on operational needs and availability of successful applicant between normal working hours of 8:30-4:30, Monday to Friday. **Posting Details**: Position Information **Position Title** - Administrative Assistant, People and Culture (0.1143 FTE)**Position Summary** -...


  • Red Deer, Canada Red Deer College Full time

    **Please see Special Instructions for more details.**: Hours of work will be scheduled on operational needs and availability of successful applicant between normal working hours of 8:30-4:30, Monday to Friday. **Posting Details**: Position Information **Position Title** - Administrative Assistant, People and Culture**Position Summary**- The incumbent is...


  • Red Deer, Canada Paladin Security Full time

    Office and People and Culture (HR) Administrator **Office Functions** - Provide front of office support including first point of contact for all individuals coming into the office - Ensure visitors follow sign-in procedures - Maintain effective communication, information flow, and rapport between all team members in Lethbridge and Calgary - Administer and...


  • Red Deer, Canada Red Deer College Full time

    **Please see Special Instructions for more details.**: This position is a term-certain position until June 28, 2024 with the potential for extension. **Posting Details**: Position Information **Position Title** - Operations Manager, People and Culture**Position Summary** - Are you an experienced People Leader with a background in Human Resources? Are you...


  • Red Deer, Canada Red Deer College Full time

    **Please see Special Instructions for more details.**: This position is a term-certain position until June 28, 2024 with the potential for extension. **Posting Details**: Position Information **Position Title** - Operations Manager, People and Culture**Position Summary** - Are you an experienced People Leader with a background in Human Resources? Are you...


  • Red Deer, Canada Red Deer Polytechnic Full time

    Position Information **Position Title** - Operations Manager, People and Culture - Casual**Position Summary** - Are you an experienced People Leader with a background in Human Resources? Are you passionate about process improvement and operational planning? Are you looking for a role which allows you to connect with the entire Red Deer Polytechnic...


  • Red Lake, Canada Evolution Mining Full time

    Evolution Mining is a premier global gold company. Evolution was created in late 2011 and operates five wholly owned mines across Australia and Ontario, Canada. We are passionate about our values of safety, excellence, accountability and respect and they underpin everything we do. People & Culture Advisor The purpose of the People & Culture Advisor role is...


  • Red Deer, AB, Canada Red Deer College Full time

    Are you an experienced People Leader with a background in Human Resources? Are you passionate about process improvement and operational planning? Are you looking for a role which allows you to connect with the entire Red Deer Polytechnic community? Red Deer Polytechnic is hiring a full-time, term-certain Operations Manager in the Division of People and...


  • Red Lake, Canada Evolution Mining Full time

    Advisor - People & CultureThe purpose of the Advisor - People & Culture role is to provide high quality advice and support to managers and staff on a range of People & Culture matters.• Roster: 5 days on / 2 days off/ 4 days on / 3 days off - 9.5-hour shifts• We offer competitive salaries, bonus structures and future growth • Location: Red Lake, Canada...


  • Red Lake, Canada Evolution Mining Full time

    Advisor - People & CultureThe purpose of the Advisor - People & Culture role is to provide high quality advice and support to managers and staff on a range of People & Culture matters.• Roster: 5 days on / 2 days off/ 4 days on / 3 days off - 9.5-hour shifts• We offer competitive salaries, bonus structures and future growth • Location: Red Lake, Canada...

  • Program Assistant

    3 weeks ago


    Red Deer, Canada Red Deer College Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Program Assistant (School of Arts and Culture)**Position Summary** - Do you have a passion for providing support for a diverse portfolio? Are you an adaptable self-starter who enjoys taking initiative in a fast-paced environment? We invite...


  • Red Deer, Canada United Food and Commercial Workers Local 401 Full time

    The United Food and Commercial Workers (UFCW) Local 401 is Alberta’s largest private sector union with 32,000 members working in diverse industries such as retail, food processing, beverage production, hospitality, gaming, and education. We are part of the 1.3-million-member United Food and Commercial Workers International Union, representing working...


  • Red Deer, Canada Andrew Sheret Limited Full time

    Our **RED DEER **branch is currently seeking an **Administrative Assistant**. This is your opportunity to launch a fun and rewarding career with numerous avenues for advancement throughout our organization. Join our team and become one of our greatest assets! Administrative Assistants for Andrew Sheret Limited oversee reception and various administrative...


  • Red Deer, Canada The Denture and Implant Centre Full time

    Our busy denture clinic is looking for a full time Administrative Assistant. As an essential member of our team, an Admin Assistant is responsible for daily organization of the practice. This permanent position includes general administrative tasks, including but not limited to: - Answering phones and greeting patients - Communicate with insurance companies...


  • Red Deer, Canada McMan Youth, Family and Community Services Association Full time

    **About us** McMan Youth, Family and Community Services Association is a small business in Red Deer, AB T4N 3P7. We are professional, agile and our goal is to Our goal is to provide genuine care for each and every person who connects with McMan that is how we make a difference. From our local board of directors to our professional staff and our volunteers,...


  • Red Deer, Canada Red Deer Public Schools Full time

    **People Services Executive Assistant** Location:Central Services This is a 37.5 hours weekly, 10-month permanent position following the school calendar Salary range is $26.51 to $30.73 per hour Hours of work are 8:00 a.m. to 4:00 p.m. Position to commence in August, 2024 **Principal Duties and Responsibilities**: - Provides executive assistance to...


  • Red Deer, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...

  • Program Assistant

    1 week ago


    Red Deer, Canada The City of Red Deer Full time

    **The Opportunity**: This position is responsible to assist Community Development department with the operation of a variety of recreation and/or arts and culture programs, summer youth camps and other community programming, ensuring that all standards and high customer service levels are met. The Program Assistant will be responsible for supporting the...


  • Red Deer, Canada Red Deer College Full time

    **Please see Special Instructions for more details.**: **Posting Details**: Position Information **Position Title** - Administrative Assistant, Academic Portfolio**Position Summary** - Red Deer Polytechnic is looking for a highly skilled administrative professional to join the team. - The Administrative Assistant, Academic Portfolio, supports the office of...


  • Red Deer, Canada Avenue Living Communities Full time

    Avenue Living Communities is Western Canada's fastest-growing private rental properties operator, with an expanding presence in Alberta, Saskatchewan and Manitoba. Communities is in our name because we believe in bringing people together and building relationships, we are proud of every day. Our core values guide our actions, and our people bring our...