Administrative Assistant I

2 weeks ago


Sherwood Park, Canada Elk Island Public Schools Full time

Elk Island Public Schools (EIPS) is one of the largest school divisions in Alberta, serving the educational needs of approximately 17,1500 students in 43 schools. Every day, the staff and students of EIPS are encouraged to pursue opportunities to grow and discover their passions in life. The Division prides itself on providing staff and students with the tools to achieve success by offering dynamic programming, up-to-date resources, and practical professional learning opportunities.

EIPS is recruiting a permanent full-time Administrative Assistant I (12-month position) with our Student Transportation department.

Our Student Transportation department transports over 9,800 students, operates 176

buses, and over 500 bus routes on a daily basis. Students are transported directly or

through transfer sites throughout the school division. Student Transportation department

is located at our Central Office. Our Student Transportation department is located at our Central Office in Sherwood Park.

Commencing August 22, 2023

37.5 hours per week, 7.5 hours/day - Monday to Friday

O pen to Internal and External Applicants

EIPS offers a comprehensive benefits package

FUNCTION AND PURPOSE

Reporting to the Director of Transportation, this position is responsible to provide support to the Director of Transportation to ensure that the overall operational needs of the department are maintained in a safe and efficient manner.

Administrative Support to Director

Management and planning of Director of Transportation’s calendar.

Management of Student Transportation calendars including department deadlines, flex/vacation, School Visits, and any other calendars as required.

Administrative changes to new and existing contracts with Contract Bus Operators (CBOs)

Scheduling of school visits with school principals

Organize meetings for staff, bus drivers and contractors including location, food, and speakers.

Manage department processes and tasks to ensure department outcome are met.

Organize team building activities.

Schedule interviews

Assist with preparation of annual grant funding documents.

Research as required by director for information and reports.

Running mail merge

Sending out School Messenger

Build and manage statistical data including department surveys.

Liaise with other departments including submission of tickets to IT or Facilities

Prepare confidential correspondence including Board Reports and staff meeting minutes.

Front office coverage as required including answering phone calls and inbox responses.

Traversa - Transportation Software

Running of reports on transportation software for data gathering for board reports

Report conversion to excel including manipulation of data using advanced excel formulas.

Setting up students on buses

Management of contractor accounts

Electronic Site Management

Maintain and update SharePoint site for the department.

Maintain electronic filing system.

Manage School Messenger accounts.

Manage department website.

Responsible for maintenance of records management schedule.

Manage FOIP requests

EDUCATION AND EXPERIENCE

Education

High School diploma

Supplemented by related one year program (e.g., secretarial, business administration).

Equivalent combinations of directly related post-secondary education and experience may be considered.

Experience

Minimum of one to three (1 to 3) years related experience in a school or office environment.

KNOWLEDGE, SKILLS, AND ATTITUDES

Excellent oral and written communication and interpersonal skills

Strong prioritization, organization, multitasking, problem solving and time management skills

Ability to work independently

Strong ability to adapt and manage change with frequent interruptions

Ability to deal with sensitive and discretionary matters and maintain strict confidentiality

Personal suitability

ADDITIONAL INFORMATION

This is a 12-month position working in a fast-paced environment. The hours of work are 37.5 hours from 8:30 am - 5 pm with an hour for lunch. Extra work hours will be required during peak times.



  • Sherwood Park, Canada Strathcona County Full time

    The Administrative Assistant plays a vital role in providing administrative support to Planning and Development Services at Strathcona County. This position delivers administrative support to the Land Development Engineering Branch by drafting correspondence, preparing presentation materials, Council reports, issue briefs, as well as meeting minutes and...


  • Sherwood Park, Canada Silvester Enterprises Full time

    Silvester Enterprises is a septic and water installation service company. We are committed to providing the highest quality customer service through excellent workmanship, meeting or exceeding provincial standards and developing a workplace that encourages and supports employees. A position currently exists for an Administrative Assistant with a 30-40 hour...


  • Sherwood Park, Canada Strathcona County Full time

    This posting is for multiple, hourly positions located out of Millennium Place, Ardrossan Recreation Complex and Glen Allan Recreation Complex _ Do you have a passion for sharing your fitness and/or kinesiology knowledge with others? Are you someone that thrives in an environment with a focus on promoting a healthy lifestyle for diverse groups of...


  • Sherwood Park, Canada Alberta Health Services Full time

    Your Opportunity: Description: As a Medical Radiation Technologist (MRT) I, you will perform a variety of standard technical radiological imaging examinations on patients for the purpose of disease and pathology diagnosis. You will interpret physician requisitions, prepare and assess patients for examination and produce high quality diagnostic...


  • Sherwood Park, Canada Gallo LLP Chartered Professional Accountants Full time

    Gallo LLP is a professional accounting firm with two offices located in Edmonton and Sherwood Park. The Firm’s goal is to provide excellent accounting services to small businesses, not-for-profit organizations and individuals through a competent and efficient team. The firm offers its clients a wide variety of services, including tax planning, auditing,...


  • Sherwood Park, Canada Strathcona County Full time

    **Position Summary**: The Accounting Assistant II provides department support to the daily, monthly and annual functions and activities for the Transportation Engineering and Operations Department related to the financial operation activities for a budget in excess of $35 million including payroll time entry, financial administrative and reporting...

  • Travel Assistant

    6 days ago


    Sherwood Park, Canada Calgary Staffing Services Full time

    _**Travel Assistant. (remote)**_ - **Responsibilities include**:_ - _Answering customer inquiries and providing information about resorts and services_ - _Promote Travel Packages & giving reviews_ - _Qualifications:_ - _High school diploma or equivalent._ - _Must be at least 20 years of age or older_ - _Must be basic English knowledge_ - _Authorized to work...

  • Student Administrator

    4 weeks ago


    Sherwood Park, Canada Alberta College of Aeronautics Full time

    **About us** We are professional, fast-paced and bold. Our work environment includes: - Work-from-home days - Growth opportunities The Student Administration section is responsible for all central administrative functions involved in the student lifecycle, including; Enrolment, Examinations and Graduation Ceremonies. The role of the Student Administrator...


  • Sherwood Park, Canada Consultech Engineering ltd. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 to less than 7 months - or equivalent experience **Work setting**: - Relocation costs not covered by employer **Tasks**: - Arrange and co-ordinate seminars, conferences, etc. - Record and prepare minutes of meetings, seminars and...


  • Sherwood Park, Canada Allied Group Full time

    **Duties**: - Order entry and paperwork processing - Review customer purchase orders - Answering phones and direct calls accordingly. Provide backup for phones when necessary. - Ensure orders are processed correctly in a timely manner - Work closely with Operations staff and customers to expedite and track orders - Handle paperwork needs. EI filing,...


  • Sherwood Park, Canada MetCredit Full time

    **The Legal Administrator will be responsible for**: - Drafting civil pleadings - Notices of claims - Preparing legal documents - File appropriate court documents for with courts - Communicating with vendors and clients - Asset searches - General administration duties **The successful applicant should possess the following qualifications**: - Strong...


  • Sherwood Park, Canada A-Win Insurance Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesPlan, develop and implement recruitment...


  • Sherwood Park, Canada A-Win Insurance Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresRecord and prepare minutes of meetings, seminars and conferencesDetermine and establish office procedures and routinesPlan, develop and implement recruitment strategiesSchedule and...


  • Sherwood, Canada Magnorum Management Group Full time

    Job Summary: **Duties**: - Greet and assist visitors in a professional and friendly manner - Answer incoming phone calls and direct them to the appropriate staff member - Perform general clerical duties, including photocopying, faxing, mailing, and filing - Maintain office supplies inventory and place orders when necessary - Assist with data entry and...


  • Sherwood Park, Canada Advanced Respiratory Care Network Full time

    **Daily duties and responsibilities include**: - Answering and directing incoming phone calls from referral sources including scheduling, referral, and follow-up calls. - Patient bookings for multiple locations and schedules. - Answering and directing incoming faxed documents to appropriate departments. - Working closely with the team lead to assist with...

  • Administrator

    4 weeks ago


    Sherwood Park, Canada Firefly Counselling and Consulting Full time

    Firefly Counselling is looking for an Administrative Assistant. The position comes with many perks, which includes primarily working from home and having the freedom and flexibility with whatever schedule works best for you. The job would include: - Answering phones, and booking appointments for a mental health clinic - Basic office maintenance and...


  • Sherwood Park, Canada Walmart Canada Full time

    Position Summary...To support the Store Manager and manage store operations according to Company guidelines and lead Associates to ensure friendly, helpful service and drive profitable store sales.What you'll do...1. As a member of the Store Management Team drives profitable sales through achievement of sales and profit goals, budget management and sales...


  • Sherwood Park, Canada Strathcona County Full time

    **_This posting is for 1 Permanent full-time position _** Recreation, Parks, and Culture is seeking an Equipment Operator I for our Outdoor Premier Areas and Skating team. In this role, you would contribute to the maintenance and improvement of outdoor recreational areas by safely operating a variety of self-propelled small equipment, performing manual...


  • Sherwood Park, Canada FRESHLY SQUEEZED Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 yearsTasksArrange and co-ordinate seminars, conferences, etc.Plan and control budget and expendituresSupervise other workersEstablish and implement policies and proceduresTrain other workersRecord and prepare minutes...


  • Sherwood Park, Canada Meet Logistics Inc. Full time

    Education: Secondary (high) school graduation certificate - Experience: Experience an asset - or equivalent experience **Tasks**: - Review, evaluate and implement new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for...