Property Clerk I

4 weeks ago

Vancouver, Canada The City of Vancouver Full time

**Requisition ID**:37439

**Company**

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

**Main Purpose and Function**

Reporting to the Real Estate Administration Coordinator, The Property Clerk I is responsible for calculating the principle, interest, and tax relating to Assignment of Leases and Tripartite Agreements, handling registration and administration fees related to sales, and recording payments of these fees, and responds to requests for preparation of conveyancing documents and related documents, and initiates transfer of titles. This position provides property, file and title related research, creation/update of property records in SAP, scanning/filing of key documents, as well as other related administrative tasks as required.

**Specific Duties/Responsibilities**
- Completes and reviews a variety of specialized and complex documentation and tasks relating to Assignment of Leases, Tripartite Agreement, Letters of Good Standing, and sales, acquisitions & leasing of civic properties
- Calculates taxes, rent adjustments, interest, and administration fees related to various real estate transactions.
- Reviews and approves documents to be registered in the Land Title office for content and form.
- Corresponds with stakeholders including lawyers/notary public, lenders, realtors and members of the public on a regular basis.
- Reviews draft leases and prepares lease summaries.
- Ensures changes in tax exempt status of properties are recorded and maintains contact with lessees, purchasers, vendors and their agents, as well as many civic departments involved in property matters.
- Uses SAP to create/update and review property records, complete accounts receivable and accounts payable tasks: requisitions, contractors’ progress payments and payment of invoices, scanning/filing of key documents in VanDocs and physical files.
- Completes other additional duties as required.

**Minimum Qualification Requirements**

Education and Experience:

- Completion of grade 12, supplemented by courses in business, accounting, and property administration, with considerable relevant work experience.
- Training as a legal assistant or paralegal with experience in real estate would be an asset.

Knowledge, Skills and Abilities:

- Considerable knowledge of fees, policies, procedures, and documentation relating to property sales and acquisitions is necessary, along with the ability to perform mathematical calculations.
- Considerable knowledge and understanding of leasehold properties administration would be a strong asset, coupled with considerable knowledge of business English and terminology relating to property administration.
- Ability to work with myLTSA, BC Online, and to understand and interpret Land Title searches, registered charges, ground leases and plans would be considered a strong asset.
- Ability to become a Commissioner for Taking Affidavits would be considered an asset.
- Advanced computer skills in SAP, VanDocs and MS Office (Word and Excel) as well as knowledge of current business software.
- Ability to prioritize and meet strict deadlines.
- Ability to perform moderately complex mathematical calculations.
- Ability to extract and summarize pertinent details from reports, correspondence and legal documents.
- Ability to establish and maintain a variety of records related to property administration.
- Excellent proof reading skills.
- Team-oriented but able to work independently.
- A relatively high degree of judgment.
- Strong communication and interpersonal skills to maintain cooperative working relationships with civic staff and outside agencies as necessary.

**Business Unit/Department**:Real Estate & Facilities Mgmt (1100)

**Affiliation**:CUPE 15 Non Pks

**Employment Type**:Regular Full Time

**Position Start Date**:February, 2023

**Salary Information**:Pay Grade GR-020: $32.87 to $38.68 per hour

**Application Close: January 20, 2023**

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process._ _Learn more about our commitment to diversity a

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