Executive Assistant

3 weeks ago

Calgary, Canada TAQA Full time

Job Title: Executive Assistant ~ RQ 23-30 ~

Are you interested in being part of a team that believes in the pursuit of excellence, conducting work in a safe and sustainable manner and being courageous and creative in everything we do?

TAQA North is currently searching for an Executive Assistant. Reporting to the President, you will provide administrative support to multiple executive leaders within different departments and undertake administrative functions to ensure the office management is carried out effectively and efficiently.

Your Key Responsibilities:

- Routine office duties, scheduling and calendar management including correspondence and agendas, records and reports management and gatekeeping duties (field phone calls, manage requests for meetings, and coordinates various aspects of interdepartmental communication)
- Administrative support, including preparing written communications, management of schedules, including vacation schedules, expense reports, invoice coding, process flow for document authorization, signatures, and filing
- Preparation/coordination of reports and presentations using data from various data sets in a combination of written, numerical, and graphical formats
- Organization of travel, off-site events for large groups and lunch engagements
- Financial records management including expense report preparation
- Document control and creation such as memos and company letters
- Coordinating large-scale corporate and company social events
- Back up to company’s other Executive Assistants
- Taking initiative for additional projects and duties as needed

Your Qualifications:

- A minimum of 5+ years of executive administration experience
- A post-secondary diploma/certification in administration or office management area
- Proven ability to work with all levels within a global organization and experience liaising with senior stakeholders outside the organization
- Comfortable working autonomously and supporting multiple teams
- Experience and demonstrated discretion in dealing with sensitive/confidential information
- Excellent interpersonal, written, and oral communication skills
- The ability to multi-task while setting priorities, give attention to detail and time sensitive matters, and work effectively in a group environment
- A positive attitude and ability to work with little supervision
- Excellent time management, organizational, and problem-solving skills
- Proficiency in Microsoft Office skills, including Word, Excel and Outlook

Benefits of Working at TAQA North:
Great Team Environment
- We do what is right for our environment, community and people
- We believe in equal employment opportunities and strive for a diverse workplace
- We celebrate and recognize our people

Top Tier Benefits Program
- TAQA North offers a comprehensive benefits program. In addition to extended health, dental and vision, we offer a group savings plan, healthcare spending account and wellness plan
- We respect work/life balance and offer a robust vacation program including flex days
- We believe in giving back to our communities and offer volunteer days and a charity matching program

Work from Home Program
- Dependent on the nature of the role and approval of your leader, you may partake in the hybrid work from home program while committing to our core office hours of 09:00 - 15:00

Growth Potential
- TAQA is a global organization with operations in numerous locations around the world including the UK, Netherlands, Iraq, and the United Arab Emirates
- TAQA North has field operations in Alberta and Saskatchewan that deliver production of approximately 75,000 barrels of oil equivalent/day with the aim to grow to 90,000 barrels of oil equivalent/day

Sustainability
- TAQA aims to be a low carbon power and water champion
- TAQA North is committed to being a safe and environmentally responsible producer
- TAQA North uses Acid Gas Injection (AGI) at the Crossfield plant to reduce greenhouse gas emissions

TAQA is an Abu Dhabi based company that provides water and energy to communities around the world with an oil and gas sector. When you join TAQA North, you will be joining a company that believes in collaboration, supporting professional development and being active members in the communities where we operate. We strive to create a work environment that is productive and profitable as well as stimulating and enjoyable.

Job Grade

Additional Documentation

Executive_Assistant_Job_Posting_RQ_23_30.docx

**Type of Role**

Permanent only

**Job Function**

Administrative & Business Support

**Location**

Calgary, AB. Canada

**Closing Date**

05/04/23

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