Administrative Assistant

2 weeks ago

Vancouver, Canada Options Solutions Educational Consultants Full time

Options Solutions is Canada’s premier comprehensive educational consulting practice. We achieve this by living our core values:

- We create a safe space for adolescents to identify their interests and goals and to explore and discuss their educational options.
- We equip students and families with the information and tools they need to make informed educational decisions.
- We empower and motivate students to discover and define their own paths and to achieve success.

The Administrative Assistant helps clients to make the most of their experience at Options Solutions.

**Specific responsibilities include (but are not limited to) the following**:

- Answer client questions about consulting services
- Schedule appointments and maintain waitlists for educational consultants
- Determine suitable workshops and help register students
- Assist consultants by following up with clients to book future appointments
- Anticipate, identify, and address needs of consultants and coaches

**Qualifications**:

- Degree from an accredited learning institution recognized in Canada (in-progress or completed)
- Proficiency with Microsoft Office 365

**Skills**:

- Outstanding customer service skills
- Strong verbal, written and digital communication skills
- Able to work independently but within a collaborative team environment
- Forward thinking, creative and innovative
- Strong organizational and time management skills
- Ability to multitask and prioritize work
- Proven problem-solving abilities
- Proven ability to maintain confidentiality
- Detail oriented and focused on high level of accuracy in work
- Follows through on tasks and projects and communicates clearly

**The measures of success**:

- Individual contributions to a high performing and collaborative administrative team environment
- Positive feedback from consultants, coaches, and clients
- Quality and accuracy of work tasks and projects
- Situations are anticipated to address client needs
- Demonstrated high level ability to work independently and take initiative with work tasks

Remote work opportunities are available with flexible scheduling.

To apply, please send your cover letter, resume, and a list of references to Taryn O’Keeffe.

**Job Type**: Part-time
Part-time hours: 9 per week

**Salary**: $20.00 per hour

Work Location: Hybrid remote in Vancouver, BC V6H 3K2

Expected start date: 2023-08-14

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