Admin Support 4

2 weeks ago

Lloydminster, Canada City of Lloydminster Full time

Job Details

**Open Date**
- Jun 26 2023 - 12:26:00 PM

**Close Date**
- Jul 10 2023 - 11:59:00 PM

**Position Title**
- Admin Support 4 - Legislative Services

**Posting Type**
- Full-Time

**Posting Status**
- Active

**Position Length**
- Term

**Department Group**

**Hours per Week**

**Department**
- Office of the City Clerk

**Openings**
- 1

**Education**
- College Diploma

**Experience**
- 5 years

**Location**
- City Hall, 4420 50 Avenue

**Salary Range**
- Band 4: $29.65 - $32.39 per hour (Subject to CUPE 1015 Agreement)

**Description**:
**Position Posting**

**Admin Support 4 - Legislative Services**

**(1 Position Available)**

**Term of Employment**:
Full-Time, Term (Approximately 5 months)

Article 13.05 c) Should an internal applicant be awarded the term position they shall revert to their former position at the expiration of the leave.

**Rate of Pay**:
**Band 4**: $29.65 - $32.39 per hour (Subject to CUPE 1015 Agreement)

**Location**:
City Hall

**Duties**:
Reporting directly to the Manager, Legislative Services, the Admin Support 4 position is responsible for providing key administrative support to the legislative services team.

**Minutes and Agendas**:

- Provides initial communication for Council meetings; prepares the agenda, including: report tracking, report manager approvals and workflows, updates and distribution of the agenda.
- Posts the agendas to the City’s webpage.
- Conducts the initial setup in Council Chambers prior to meetings.
- Attends Council meetings; records minutes, submits the draft for review and final approval, uploads minutes to the City’s webpage.
- Enters all motions into the motions listing, and ensures notifications are sent out through the meeting management system if required.
- Provides guidance and support to staff on the development of reports, and submissions into the meeting management program.

**LA/FOIP**:

- Reviews monthly financial reports, ensuring redaction is properly completed.
- Provides assistance with internal and external LAFOIP requests.

**Reporting**:

- Prepares reports for inclusion on agenda packages.
- Provides guidance, research and support related to the development of documents for Legislative Services.

**Prepares Documents**
- Prepares documents for signing, verifying accuracy; receive documents from departments, document tracking, prepare signing cover page, seal/file all signed documents.
- Prepares correspondence and briefing notes.
- Maintains financial security listing.
- Prepares templates for agreements/documents as required.
- Prepares purchase orders, p-card statements, and completes invoicing.

**Record Keeping**:

- Establishes and maintains corporate records and files.
- Scanning, filing, archiving, typing, file maintenance and document retrieval.
- Collects, sorts and distributes departmental mail.
- Assist with development and maintenance of records inventory and retention schedule.
- Maintains records management software.

**Insurance**
- Provides support regarding insurance related matters, mitigating risk to the City through proper risk management
- Maintains all insurance documents: certificates of insurance, policies, claims, files, etc.
- Acts as the main point of contact for all City departments for insurance inquiries, filing and handling claims as required.
- Coordinate insurance renewal and ensure proper asset valuations are in place to accurately reflect insurance coverage required.
- Invoicing third-party organizations for their premiums

**Other**:

- Acts as a liaison between the legislative services team and other city departments to resolve conflicts and ensure legislative compliance.
- Provides administrative support to the City Clerk, Manager, Legislative Services, and Legislative Services Coordinator.
- Works with the department to coordinate and develop education sessions for staff.
- Assists with the planning and administration of elections, by-elections, plebiscites and censuses.
- Provides information and direction to City departments on Legislative Services initiatives and programs.
- Conducts research for the Office of the City Clerk.
- Provides City Hall tours to visitors, answers general public and staff inquiries.
- Addresses concerns, inquiries and questions regarding legislative services activates.
- Provides customer service, both in-person and over the phone.
- Arranges meetings, room bookings, and meeting room set up as required.
- Other related duties as required.

**Schedule**:
Normal working hours are Monday through Friday 8:00 a.m. to 5:00 p.m., however there may be the occasional requirement to work outside of these standard hours.

**Qualifications**:

- Post-secondary Diploma or Degree in Legal Studies, Business Administration or a related field, combined with five years’ experience in an administrative field.
- Completion of, or working towards, National Advanced Certificate in Local Authority Administration (NACLAA) would be considered an asset.
- Strong computer s

  • 911 Admin Support

    1 week ago

    Lloydminster, Canada Lloydminster Full time

    **Position Posting** **911 Admin Support** **(4 Positions Available)** **Term of Employment**: Casual, Continuing **Rate of Pay**: **Band 4**: $30.24 - $33.04 per hour - (Subject to CUPE 1015 Agreement)_ **Location**: RCMP Detachment **Duties**: The 911 Admin Support is responsible for providing 911 Emergency and Administrative support in Lloydminster...

  • Admin Support 2

    4 weeks ago

    Lloydminster, Canada Lloydminster Full time

    **Position Posting** **Admin Support 2 - Cashier / Reception** ***(1 Position Available)** **Term of Employment**: Full-Time, Term (Approximately 2 months) Article 13.05 c) Should an internal applicant be awarded the term position they shall revert to their former position at the expiration of the leave. **Rate of Pay**: **Band 2**: $23.41 - $25.56 per...

  • Office Administrative Assistant

    5 days ago

    Lloydminster, Canada Marksmen Vegetation Management Inc. Full time

    **Office Admin Assistant (2 Position)** Office Admin Assistant and Data Entry Term: April - August Location: Lloydminster, AB **Salary**: $17.00/hr starting wage, negotiable based on experience **The Company**: Based out of Lloydminster AB and Regina SK, Marksmen Vegetation Management Inc. provides industrial locations with vegetation control. We are a...

  • Summer Student Loan Support Assistant

    6 days ago

    Lloydminster, Canada Synergy Credit Union Full time

    **The Synergy Experience - what is it exactly? **Just ask our employees. Their dedication to our customers (members) and each other has created an _incredible _place to work. As a member of the Synergy team, you are part of something bigger. It’s not just a job - it’s a purpose, and a fulfilling opportunity with a top employer. **What do we...

  • Specialist contract support

    3 weeks ago

    Lloydminster, AB, Canada LHR Américas Full time

    The company where energy is the opportunity! Our client occupies a unique position in the global energy industry. They are the world's largest producer of hydrocarbons (oil and gas), with the lowest upstream carbon intensity of any major producer. With significant investment in technology and infrastructure, they strive to maximize the value of the...

  • Instrumentation Technician Journeyperson

    3 weeks ago

    Lloydminster, Canada Jardeg-Construction Full time

     Position: Instrumentation Technician Journeyperson - Cenovus Upgrader Project Type: TurnaroundProject Location: Lloydminster Shift: Day Schedule: 10/4 Accommodations: LOA/Local OnlyTravel Details: Travel Assistance ProgramGC: GrahamAllied Partner: Integrated Constructors Ltd.Reference Number: 25716   Jardeg is looking to hire Instrumentation...

  • Electrician Journeyperson

    3 weeks ago

    Lloydminster, Canada Jardeg-Construction Full time

     Position: Electrician Journeyperson - Cenovus Upgrader Project Type: TurnaroundProject Location: Lloydminster Shift: Day Schedule: 10/4 Accommodations: LOA/Local OnlyTravel Details: Travel Assistance ProgramGC: GrahamAllied Partner: Integrated Constructors Ltd.Reference Number: 25715   Jardeg is looking to hire Electrician Journeypersons for...

  • Asset Protection Associate

    4 weeks ago

    Lloydminster, Canada Walmart Canada Full time

    **Position Summary... **:To create and maintain a secure and effective work environment for all customers, associates, visitors and vendors while demonstrating positive and professional behavior at all times. Increase profitability and mitigate shrink caused by financial and Physical loss. **What you'll do...**: 1. Ensure store security by making daily...

  • Asset Protection Associate

    4 weeks ago

    Lloydminster, Canada Walmart Canada Full time

    **Position Summary... **:To create and maintain a secure and effective work environment for all customers, associates, visitors and vendors while demonstrating positive and professional behavior at all times. Increase profitability and mitigate shrink caused by financial and Physical loss. **What you'll do...**: 1. Ensure store security by making daily...

  • Grant Specialist

    4 weeks ago

    Lloydminster, Canada Government of Alberta Full time

    **Job Information**: Job Requisition ID: 41755 Ministry: Children's Services Location: Open to Anywhere in Alberta Full or Part-Time: Full Time Hours of Work: 36.25hours per week Regular/Temporary: Permanent Scope: Open Competition Closing Date: 3rd May 2023 Classification: Program Services 4 (Market Adjustment) **About Us**: A successful society is...

  • Administrative Assistant

    4 weeks ago

    Lloydminster, Canada Saskatchewan Indian Gaming Authority Full time

    Job Type- Full-time- Shift Type- Day Shift- Travel- 0 - 10%- # of Hires Needed- 1- Category- Administrative / Clerical- Location- Gold Horse Casino - Lloydminster, SK S9V 2K8 CA (Primary)- Requisition #- GA3.32- Salary Range- $46,500.00 - $58,100.00- Closing Date- 4/7/2023- Where You Will Succeed**Main Duties**: This position focuses on organizational...

  • Executive Assistant/event Coordinator

    6 days ago

    Lloydminster, Canada Lloydminster Chamber of Commerce Full time

    Executive Assistant/Event Coordinator Full time - Permanent Position **Position**: The Executive Assistant/Event Coordinator will assist with the daily administrative duties of the Lloydminster Chamber of Commerce office. The Executive Assistant/Event Coordinator will perform all duties as specified in the job description and as directed by the Executive...

  • Instrumentation Technician 3rd/4th year Apprentice

    1 day ago

    Lloydminster, Canada Jardeg-Construction Full time

     Position: Instrumentation Technician 3rd/4th year Apprentice - Cenovus Upgrader Project Type: Turnaround Project Location: Lloydminster Shift: Day or Night Schedule: 6/1 or 12/2 Accommodations: LOA Travel Details: Travel Assistance ProgramGC: GrahamAllied Partner: Integrated Constructors Ltd.Reference Number: 25765    Jardeg is recruiting...

  • Electrician Journeyperson

    2 days ago

    Lloydminster, Canada Jardeg-Construction Full time

     Position: Electrician Journeyperson - Cenovus Upgrader Project Type: TurnaroundProject Location: Lloydminster Shift: Day Schedule: 10/4 Accommodations: LOA/Local OnlyTravel Details: Travel Assistance ProgramGC: GrahamAllied Partner: Integrated Constructors Ltd.Reference Number: 25715   Jardeg is looking to hire Electrician Journeypersons for...

  • Instrumentation Technician Journeyperson

    1 day ago

    Lloydminster, Canada Jardeg-Construction Full time

     Position: Instrumentation Technician Journeyperson - Cenovus Upgrader Project Type: TurnaroundProject Location: Lloydminster Shift: Day Schedule: 10/4 Accommodations: LOA/Local OnlyTravel Details: Travel Assistance ProgramGC: GrahamAllied Partner: Integrated Constructors Ltd.Reference Number: 25716   Jardeg is recruiting Instrumentation...

  • Volunteer Settlement Worker in Schools

    4 weeks ago

    Lloydminster, Canada Catholic Social Services Full time

    Do you like working with children? Do you enjoy volunteering in Lloydminster? Would you like to be a part of a program that assists newcomer children settle in our community? If you said yes to these questions, then we have the perfect volunteer opportunity for YOU! Catholic Social Service's Lloydminster Office is currently looking for...

  • Plant Operator

    5 days ago

    Lloydminster, Canada Cenovus Energy Full time

    Worker Type: Employee Group: Bolney - Steam - Team 3/4 Department Job Post End Date: 08/04/2023 About this opportunity: Upstream Thermal Operations currently has an opportunity for a Plant Operator at the Bolney thermal facility. Reporting to the Operations Coordinator, the Plant Operator is responsible for ensuring it is run in a safe, efficient manner...

  • Accounting Clerk

    1 week ago

    Lloydminster, Canada Foremost Full time

    Foremost has an opening for a co-op / summer term Accounting Clerk located at our facility in Lloydminster. This position has the responsibility of assisting with the accurate processing of customer and vendor invoices as well as assisting with the monthly analysis of financial reports and data. This role will include broad areas of coverage, where...

  • Autobody Painter

    5 days ago

    Lloydminster, Canada CSN Lloydminster SK Full time

    Drive your career. Accelerate your success! **CSN Lloydminster SK **is looking for an experienced **Autobody Painter** to support their repair team**. **We offer a stable work environment with competitive hourly compensation and an impressive benefits package that includes health, dental and vision. Our technicians work alongside industry leaders with...

  • Drilling Rig H2s Supervisor

    4 days ago

    Lloydminster, Canada DXP | HSE Integrated Ltd. Full time

    **Air Technician (H2S Safety Supervisor)** We are currently looking for a H2S Safety Supervisor who has experience with Service/Drilling Rigs. This postion isremote and you will live on location. The length of this project is approximently 4 weeks. **Responsibilities** - Communicate with client representative on dayto-day operations - Provide safety...