Examination Assistant

2 weeks ago

Toronto, Canada University of Toronto Full time

**Date Posted**:11/02/2023
**Req ID**: 34780
**Faculty/Division**: Faculty of Arts & Science
**Department**: Faculty Registrar
**Campus**: St. George (Downtown Toronto)
**Position Number**: 00055790

**Description**:
**About us**:
The Faculty of Arts & Science is the heart of Canada’s leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.

We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.

**Your opportunity**:
The Office of the Faculty Registrar works closely with academic units, other divisions and colleges at the University of Toronto, concerning virtually all matters relating to Arts and Science students. Our department members are dedicated to aid all students to the greatest extent, to make their university experience as smooth and seamless as possible. We coordinate personal, financial, and academic counselling, registration and enrolment, student records, transfer credit, petitions, final examinations, and graduation.

Under the supervision of the Associate Director, Scheduling & Examinations and the Examinations Specialist, this position is responsible for providing support for the effective and efficient preparation and administration, of final examinations, and post exam activities and services in the Faculty of Arts & Science (FAS). The Examination Assistant will be responsible for compiling examinations received for each course/section from the University print centre, ensuring the examination packages are complete, assembled, and ready for pickup by Chief Presiding Officers (CPOs) on their exam day. Additionally, the Examination Assistant will assist with the pick-up and drop-off of exam examinations materials, assist with the receipt, organization, and secure storage of all exams written by students and maintaining inventory of examination materials.

**Your responsibilities will include**:

- Liaising with contacts to obtain exams and related materials
- Coordinating the receipt and storage of all examinations and related materials
- Processing student requests for exam re-reads, review and photocopies
- Following rules and procedural instructions when packing exam materials based on course sections
- Creating and updating records
- Resolving issues within the scope ofthe role and escalating problems as required
- Keeping well-informed on University programs, policies and procedures
- Providing some care to prevent physical or emotional injury or harm

**Essential Qualifications**:

- Bachelor's Degree or acceptable combination of equivalent experience.
- Minimum two years of recent and related experience in the administration of examinations and examination related activities in a University or post-secondary environment, preferably in a Registrar's office.
- Advanced skills using MS Excel, MS Word, and Outlook.
- Demonstrated time management and organizational skills with the ability to effectively prioritize, multi
- task and organize work.
- Excellent verbal and written communication, interpersonal and organizational skills
- High degree of accuracy and attention to detail.
- Ability to deal tactfully and sensitively with students, staff and faculty.

**Tobe successful in this role you will be**:

- Communicator
- Multi-tasker
- Organized
- Problem solver
- Procedural
- Responsible
- Team player

Please note: This is a two-year term position.

**Closing Date**: 11/13/2023, 11:59PM ET
**Employee Group**: USW
**Appointment Type**: Budget - Term
**Schedule**: Full-Time
**Pay Scale Group & Hiring Zone**:
**Job Category**: Student Services

**Lived Experience Statement

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