Recruiter / HR Generalist

5 months ago

Mississauga, Canada Provincial Store Fixtures Ltd. Full time

Provincial Store Fixtures

910 Central Parkway West,

Mississauga, ON
- **Provincial Store Fixtures (PSF)**_ _is a leader in the industry with over 45 years in business, and we are one of the largest Architectural Millwork shops in Canada With more than 170 skilled and talented people that make up our core team, PSF has experienced stable growth over the years including significant expansion throughout Canada and the US. PSF specializes in high-end architectural millwork and has on-going projects in Institutional, Corporate, Entertainment, Hospitality and Retail Sectors. Our projects are high-end and custom tailored to our clients’ needs. We take great pride in the work we do, and it shows in the finished, beautiful product. Our people are our success and we promote a diverse and inclusive culture that is built on collaboration and teamwork._

The **Recruiter / HR Generalist’s** primary function is full cycle recruitment while maintaining ongoing relations between management and employees and strive to maintain company compliance with regulations.

**Job Responsibilities & Key Accountabilities**:
**Recruitment (70%)**
- Plan human resource requirements in conjunction with departmental managers.
- Inform all appropriate internal personnel (IT, Supervisors, Accounting etc) about new hires and leavers
- Provide shop tours for student groups and interviewees.
- Off-boarding processes and paperwork, terminations, ROEs, Benefits Release etc.
- Coach interviewing Managers on acceptable interview practices
- Attend job fairs at local Colleges and Universities / Industry Groups

**Immigration Services**
- Ensure that expiring employee statuses are reviewed and action plans set in accordance with Supervisors’ consult
- Ensure that rules of the Temporary Foreign Worker Program are maintained by the Company

**Training & Development (10%)**
- Manage apprenticeship program, coop placements and internships
- Schedule training seminars (internal and external) for existing employee development
- Assist in development of employee training programs

**Employee Services (5%)**
- Plan social initiatives & company events
- Receive complaints and concerns from employees and action as needed
- Advise employees on the interpretation of company policies, compensation, and benefit programs
- Conduct exit interviews and administer culture surveys for employee feedback

**Administrative (5%)**
- Maintain HRIS
- Assist with bi-weekly payroll process and ensure accurate information and timesheets are submitted to Accounting for payroll processing
- First point of review for employee expense submissions (cross check policy)
- Prepare “Letters of Employment” as needed
- Review contractor service invoice submissions to approve before processing, cross check time clocking for accuracy
- Maintain employee files in an organized, secure and confidential manner both in original paper form and digital.
- Develop, implement, advise and provide training on HR related policies and procedures in the form of the HR Employee Handbook e.g. Vacation, Dress Code. Manage, organize and conduct employee information meetings on employment policy, benefits and compensation, including an annual review
- Maintain job descriptions
- Ensure compensation reviews are conducted according to the Company policy
- Conduct annual market compensation research and as needed
- Provide reports and statistics for Management staff upon request
- Company swag orders

**Health & Safety (10%)**
- Track and Report Health & Safety Incidents and Statistics (First Aid, Incidents/Near Miss / Medical (WSIB)
- Maintain Workplace Hazardous Materials Information System (WHMIS) documentation.
- Oversee RTW process for injured workers
- Develop accommodation plans as needed
- Liaison with MOL to ensure that site visit reports are actioned for compliance
- Co-Chair Joint Health and Safety Committee meetings ensuring the preparation and distribution of meeting agendas and minutes.
- Actively participate in the Health and Safety program and ensure the Company operates in compliance with the Occupational Health & Safety Act. Support an occupational safety culture by promoting safety in the workplace.
- Maintain Health and Safety documents in an organized and secure manner both in original paper form and on the file server.
- Conduct and document Health and Safety Orientations for new employees and prepare and document employee training of Safe Operating Procedures.
- Track and document training for all employees to ensure compliance
- Maintain schedules and ensure inspections occur and are documented including certifications for all equipment as required by law eg. forklifts, fall arrest, paint booth, eye cleaning stations.

**Knowledge, Skills and Abilities**
- Expert knowledge of the Employment Standards Act, Human Rights, AODA, Ontario Occupational Health and Safety Act & Regulations
- Leadership skills
- Self-starter, initiative
- Works well under pressure and meets tight deadli

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