Coordinator, Education and Practice Supports

4 weeks ago

Toronto, Canada Ontario College of Family Physicians Full time

**The Ontario College of Family Physicians**

**Job Title: Coordinator, Education and Practice Supports**
**Accountable to: Program Manager, Education and Practice Supports**
**Effective Date: July 2023 (permanent full time)**
**Pay Band: Band 4 ($61,980 to $86,772)**
**Location: Hybrid/Toronto**
**Interviews to be held: August 22-25, 2023**

The Ontario College of Family Physicians represents more than 15,000 family physicians across the province. We support our members by providing evidence-based education and professional development, promoting, and recognizing leadership excellence in family medicine, and advocating for the vital role family physicians play in delivering the highest quality care to patients and families across Ontario.

**Position Summary**:
The Coordinator is responsible for supporting the day-to day operations of projects within the
Education and Practice Supports (EPS) portfolio. Project focus areas include operational practices, business process efficiencies, project management initiatives, strategic planning, education program development and member engagement.

The Coordinator is accountable for coordinating and implementing project plans, monitoring, and ensuring deliverables are met, and keeping key stakeholders informed throughout project lifecycle(s). Working alongside the broader OCFP team, the Coordinator will execute project deliverables to align with EPS Operational Plans and OCFP’s strategic plan.

The Coordinator will maintain a high level of partner engagement in a fast-paced project environment. The incumbent will work and engage with the EPS Leadership Team and external stakeholders to support the successful achievement of project deliverables and timelines.

**Key Responsibilities**:
Coordinator
- Supports the implementation of project deliverables, informed by OCFP direction and EPS leadership.
- Applies a project management approach to ensure efficiency and effectiveness in the execution of all projects to include but not limited to: o Development of project goals and activities o Using a project management system to manage and track project milestones, tasks, timelines, and deliverables (i.e., Asana) o Executing project schedules; tracks and reports on progress, including supporting completion of the project dashboards o Working with the project team to develop and implement a project evaluation plan o Executing and reporting on project evaluation components to help inform project deliverables and planning
- Supports the development of a variety of communications, presentations, process flows, reports, and other project materials
- Assists in the project fiscal management including the processing of service agreements, and the processing and tracking of fee-for-services agreements
- Supports the development of quarterly/annual reports to the Ministry of Health and other external funders
- Working with the OCFP Communications team and project leadership, supports the development and execution of project communications and marketing plans
- Ensures website pages are updated to reflect any changes and works with

Communications to develop and design new website pages/information where applicable
- Supports EPS with yearly review of agreements, fee-for-service, or program delivery components

Project Delivery
- Executes Community of Practice (CoP) projects, including but not limited to: o Supporting the Scientific Planning Committee (SPC) o Supporting CoP session elements, which includes run of show (session planning), preparing session materials; coordinating and finalizing speakers; evaluation and follow-up; website updates and disseminating certificates o Supporting the successful delivery of all sessions, Q&A, chatbot o Completing post-session activities to including session evaluation, resource development o Compiling and distributing CoP activity reports to SPC
- Supports Scientific Planning committees and program working groups including, but not limited to: o Certification of programs (new/continued programs)
- Managing SPC tasks for program development o Development of program material o Manages secretariat aspects of the SPC and all other planning groups, which includes planning meetings, minutes, preparation of agenda and discussion points etc.
- Executes the logistics, planning and delivery of in-person EPS workshops, webinars, and conferences. This includes tasks such as researching and booking venues, ordering catering, monitoring incoming registrations, managing program participant wait lists, preparing attendance sheets, and confirming attendance.
- Updates and maintains program content on the OCFP Learning Management System
- Supports delivery of the CFPC Exam Orientation Workshop
- Supports delivery of Peer Connect portfolio, (if assigned) which includes onboarding and orientating Peer Guides and Peer Learners, supporting project collaborations and supporting project leads.

Certification (Mainpro+) (Shared responsibility among all EPS coordinators

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