Practice Coordinator, Compliance

4 weeks ago

Toronto, Canada Osler, Hoskin & Harcourt LLP Full time

Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.

Osler Works - Transactional leads the way in delivering corporate and commercial transaction solutions. By pairing the expertise of our specialized team of lawyers and business professionals with modernized processes and the best of legal technology, we deliver better outcomes, improved efficiencies and lower, predictable legal fees for our clients.

Reporting to the Compliance Manager, the Practice Coordinator, Compliance will work with legal and administrative team members of Osler Works - Transactional to support the compliance practice and our legal entity management platform.

**Major Responsibilities**
- Work closely with and provide support to the Compliance Clerks on client and administrative matters
- Work closely with stakeholders within OWT to create a streamlined process to verify entity data and coordinate amongst members of OWT
- Verification of client data in the legal entity management platform
- Responsible for general legal entity management platform maintenance for clients, including uploading completed filings and documents, and updating data, corporate registers, the status of registrations and certain fields in the platform
- Responsible for generation of compliance reports
- Support client related tasks on an ad hoc basis
- Handles confidential material
- Undertake projects and other responsibilities as assigned, including the processing of invoices and the handling of monthly credit card reconciliation

**Position Requirements**

Education and Experience

The position requires a university degree in a business or technology discipline or a college Law Clerk diploma and a minimum of one year of relevant work experience is desired. Experience in a law firm or other professional services environment is preferred. An equivalent combination of education, training and experience may be acceptable.

Knowledge and Skills
- Passion for innovation, the legal industry and start-up companies
- Energized by a fast-paced setting and able to prioritize multiple competing tasks
- A high technology proficiency and are adaptable to change
- Extremely well organized with superb attention to detail
- Strong verbal and written communication skills
- A team player who also works well independently
- Disciplined execution and follow through; excellent time management skills
- Customer service oriented
- Excellent problem solving skills and problem-solving mindset
- Strong ability to learn existing business practices

We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.

**Accessibility and Accommodation**

**Background and Reference Checks**

Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.

LI-Hybrid

LI-JK1

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