Finance Officer

3 weeks ago

Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - Senior Financial Spec 1a (Gr8)

Job Title

Finance Officer

Department

General Grants | Research Finance

Compensation Range

$4,601.00 - $4,953.00 CAD Monthly

Posting End Date

August 17, 2023

Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above.

Job End Date

Mar 29, 2024

This is a full-time, fixed term position posted for a leave replacement.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career

Job Summary

Administers complex sponsored research grants and specific purpose funded projects. Reconciles complex grants and projects; invoices sponsoring agencies; prepares financial reports on the use of grants and projects. Advises and informs research faculty on financial matters. The job is not routine and entails exercise of judgment and knowledge of University, Granting Agency, and accounting policies and procedures. Establishes own priorities in accomplishing work, and receives instruction only on unusual problems. Provides training assistance to the University research community and assists in staff supervision and training.

Organizational Status

Reports to the Manager.

Work Performed

1. Oversees own portfolio of complex research grants and specific purpose funded projects. Works independently with no direct supervision.

Tasks include:
- Interpreting Agency guidelines and University policies to ensure that the administration and use of funds are in compliance;- Preparing invoices and financial statements to sponsoring agencies according to terms & conditions of Agency & University policies & procedures;- Preparing complex reconciliation of grants and projects, reviewing & maintaining budgets, initiating and following up on collection of funds due to the University, inactivating grants and projects, and monitoring deposit of funds;- Creating awards tasks in Workday to track and monitor progress for invoicing, financial statement preparation, and initiating refunds for research grants;- Creating new subrecipients in Workday to facilitate advancing of funds to collaborating institutions;- Reviewing Supplier Invoices for payments to advance funds to collaborating institutions to ensure the appropriateness of transfer and that procedures are adhered to;- Reviewing expenditures & accounting journals as requested, exercising judgment in determining appropriateness of transaction in relation to University policy and Agency terms and conditions;- Reviewing research grant and budget set-up initiated from Research Services;- Creating invoices for submission to sponsors;- Identifying and reviewing cash receipts, EFT and wire payments to ensure correct allocation of funds to the appropriate grant and project;- Reviewing and approving Cash Sales Transactions in Workday and coordinating with departments to reclassify unearned revenue to the appropriate spend category;- Updating Grant Manager Role Assignments in Workday per written delegation of signing authority approvals received from Principal Investigators;- Reviewing posted facilities and administration (F&A) costs and preparing accounting journals to correct F&A cost allocations;- Reviewing expired or inactive grants containing ineligible payroll transactions and coordinating with the dept. for resolution;- Reviewing and taking action to resolve grants in cash deficit;- Preparing journals to transfer or refund expired funds and writing off small balances.- Assisting in over expenditure monitoring of grants and projects;- Advising and providing authoritative advice to Faculty, Department Administrators, and Department Heads regarding: Financial information pertaining to their research grants and projects; granting agency policies and contract terms; University policies and procedures;- Communicating with Research Services, Industry Liaison, Faculty, and administrative personnel;- Answering non routine enquiries concerning research grants and specific purpose projects;

2. Train new staff, provide training to departmental administrators and participate in Faculty visits.

3. Assist internal and external auditors as required.

4. Function as a trainer in the Finance training program by providing training for faculty and staff at UBC and participate in site visits as needed. Conduct Finance Training workshops.

5. Perform other duties related to the qualifications and requirements of the job.

Consequence of Error/Judgement

Non-compliance with contractual terms and /or Agency guidelines could result in the return of agency funds, loss of future funds, and /or inability to collect funds owed to the University. Incorrect interp

  • Finance Officer

    1 month ago

    West Vancouver, Canada First Nations Education Steering Committee (FNESC) Full time

    **Join us to make a lasting impact! We are looking for diligent and driven individuals with accounting, finance, and data analysis experience.** The First Nations Education Steering Committee (FNESC) is currently looking for a dedicated, energetic and organized Finance Officer to join our hard-working organization who work collaboratively and diligently to...

  • Finance Officer

    4 weeks ago

    West Vancouver, Canada First Nations Education Steering Committee (FNESC) Full time

    **Join us to make a lasting impact! We are looking for diligent and driven individuals with accounting and significant Microsoft Excel proficiency.** The First Nations Education Steering Committee (FNESC) is currently looking for a dedicated, energetic and organized Finance Officer to join our hard-working organization who work collaboratively and...

  • Finance Services Officer

    2 weeks ago

    Vancouver, Canada Cathay Pacific Airways Limited Full time

    Company Description Move Beyond! To move people forward in life - We are the people behind Cathay Pacific. We are proud of our Hong Kong heritage but equally proud of the global, diverse workforce that makes us who we are. We are relentlessly driven to create lifetime customer loyalty, value for our shareholders and satisfaction and enrichment for our...

  • Finance Officer

    1 month ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Senior Financial Spec 1a (Gr8) Job Title Finance Officer Department General Grants | Research Finance Compensation Range $4,601.00 - $4,953.00 CAD Monthly Posting End Date March 13, 2024 Note: Applications will be accepted until 11:59 PM on the day prior to the Posting End...

  • Funding Officer

    1 day ago

    Vancouver, Canada MCAP Full time

    **Funding Officer - Development Finance** **MCAP at a Glance** Joining MCAP means you will be a part of our diverse workforce of highly talented individuals who are recognized for their expertise and success! At MCAP, your professional expertise, commitment to teamwork and passion for service excellence are recognized and rewarded with competitive total...

  • Chief Finance Officer

    1 month ago

    Vancouver, Canada CLevelCrossing Full time

    Chief Finance Officer -- 2You are responsible for submitting the various reports of the Grants, while developing the business plans, smart templates, and various budgets and multiple budgets that are required in being submitted to the development company. You represent the brand as the internal administrative head, in a way where by the owners can trust you...

  • Chief Finance Officer

    1 month ago

    Vancouver, Canada CLevelCrossing Full time

    Chief Finance Officer -- 2You are responsible for submitting the various reports of the Grants, while developing the business plans, smart templates, and various budgets and multiple budgets that are required in being submitted to the development company. You represent the brand as the internal administrative head, in a way where by the owners can trust you...

  • Chief Finance Officer

    1 month ago

    Vancouver, Canada CLevelCrossing Full time

    Chief Finance Officer -- 2You are responsible for submitting the various reports of the Grants, while developing the business plans, smart templates, and various budgets and multiple budgets that are required in being submitted to the development company. You represent the brand as the internal administrative head, in a way where by the owners can trust you...

  • Chief Finance Officer

    1 month ago

    Vancouver, Canada CLevelCrossing Full time

    Chief Finance Officer -- 2You are responsible for submitting the various reports of the Grants, while developing the business plans, smart templates, and various budgets and multiple budgets that are required in being submitted to the development company. You represent the brand as the internal administrative head, in a way where by the owners can trust you...

  • Research Finance Officer

    1 month ago

    Vancouver, British Columbia, Canada UBC Full time

    Staff - UnionJob CategoryCUPE 2950Job ProfileCUPE 2950 Salaried - Senior Financial Spec 1a (Gr8)Job TitleResearch Finance OfficerDepartmentAccounts Receivable Team | Ad Hoc Reporting and AR | Research FinanceCompensation Range$4, $5,102.00 CAD MonthlyPosting End DateApril 30, 2024Note: Applications will be accepted until 11:59 PM on the day prior to the...

  • Research Finance Officer

    4 weeks ago

    Vancouver, Canada University of British Columbia Full time

    Staff - Union Job Category CUPE 2950 Job Profile CUPE 2950 Salaried - Senior Financial Spec 1a (Gr8) Job Title Research Finance Officer Department Accounts Receivable Team | Ad Hoc Reporting and AR | Research Support Finance Compensation Range $4,601.00 - $4,953.00 CAD Monthly Posting End Date July 10, 2023 Note: Applications will be accepted...

  • Chief Finance Officer

    1 month ago

    Vancouver, BC, Canada CLevelCrossing Full time

    Chief Finance Officer -- 2 You are responsible for submitting the various reports of the Grants, while developing the business plans, smart templates, and various budgets and multiple budgets that are required in being submitted to the development company. You represent the brand as the internal administrative head, in a way where by the owners can trust...

  • Executive Coordinator to the Chief Finance Officer

    1 week ago

    Vancouver, BC, Canada The Nature Conservancy Full time

    The Nature Conservancy Executive Coordinator to the Chief Finance Officer (55055) Tulsa , Oklahoma Apply Now OFFICE LOCATION This position must be located in the DC Metro Area as they are requiredto come into the office at least three days a week and/or when the CFOis in the Arlington Office. #As a science-based organization, wedevelop innovative,...

  • Administrative Agent

    4 weeks ago

    Vancouver, Canada Iceberg Finance Group Full time

    This dynamic, growing organization is currently recruiting for an administrative agent. We are looking to grow our team with people who share our energy and enthusiasm for creating the best customer experience. Iceberg Finance is a company that is well-positioned in the fields of auto financing and personal loans across Canada. Its mission is to help a wide...

  • Executive Coordinator to the Chief Finance Officer

    1 week ago

    Vancouver, BC, Canada The Nature Conservancy Full time

    The Nature Conservancy Executive Coordinator to the Chief Finance Officer (55055) Tulsa , Oklahoma Apply Now This job was posted by : For more information,please see: OFFICE LOCATION Arlington, Virginia, USA This position must be located in the DC Metro Area as they are requiredto come into the office at least three days a week and/or when the CFOis in...

  • Finance Assistant

    1 month ago

    Vancouver, Canada MightyID Communication Inc. Full time

    **Job description** Are you an experienced Finance Assistant and looking for an exciting opportunity to advance your career? We are looking for a Finance Assistant who will be critical in steering our company’s financial efforts to the next level and support our emerging growth in Vancouver, Canada. MightyID is communication company with technology that...

  • Manager, Finance

    4 weeks ago

    Vancouver, Canada Strand Full time

    **STRAND IS LOOKING FOR A MANAGER, FINANCE** Strand is seeking an individual who is passionate about real estate and has a strong desire to be a part of a growing organization that is creating a legacy of successful projects in urban environments across North America. **WHO IS STRAND?** Founded in Vancouver in 1976, Strand has been actively involved in a...

  • Sales Associate

    4 weeks ago

    Vancouver, Canada Auto Finance Canada Full time

    Would you like working in a positive, fast paced and fun environment which hosts a top achieving team and is committed to your growth within our company? Our downtown office is looking for you - Sales Consultant We are a fast growing Auto Finance company with a fun working environment! We offer full benefits options, sales spiffs, incentives, company events...

  • Credit Agent

    4 weeks ago

    Vancouver, Canada Iceberg Finance Group Full time

    This dynamic, growing organization is currently recruiting for a Credit Agent. We are looking to grow our team with people who share our energy and enthusiasm for creating the best customer experience. Iceberg Finance is a company that is well-positioned in the fields of auto financing and personal loans across Canada. Its mission is to help a wide range of...

  • Finance Administrator

    1 month ago

    Vancouver, Canada Lush Handmade Cosmetics Full time

    Lush North America supports over 262 (and growing!) retail stores in Canada and the USA, a mail-order business based in Vancouver, and manufacturing centres in Vancouver and Toronto. Lush is known worldwide for our unique bath and beauty products. We pride ourselves on amazing skin and hair care, personalized customer service, environmental activism and a...