Executive Assistant

2 months ago

Toronto, Canada Kinross Gold Corporation Full time

**Start Date** ASAP

**Hybrid Work Environment** (3 days in office, 2 days remote with flexible hours)

**Dress Code **Business Casual

**Location** Downtown Toronto, Outside of Union Station (TTC & GO accessible)

**A Great Place to Work**

**WHO WE ARE**:
Kinross is a Canadian-based global senior gold mining company with operations and projects in the United States, Brazil, Mauritania, Chile and Canada. Our focus on delivering value is based on our four core values of Putting People First, Outstanding Corporate Citizenship, High Performance Culture, and Rigorous Financial Discipline. Kinross maintains listings on the Toronto Stock Exchange (symbol:K) and the New York Stock Exchange (symbol:KGC).

Mining responsibly is a priority for Kinross, and we foster a culture that makes responsible mining and operational success inseparable. In 2021, Kinross committed to a greenhouse gas reduction action plan as part of its Climate Change strategy, reached approximately 1 million beneficiaries through its community programs, and recycled 80% of the water used at our sites. We also achieved record high levels of local employment, with 99% of total workforce from within host countries, and advanced inclusion and diversity targets, including instituting a Global Inclusion and Diversity Leadership Council.
- Eager to know more about us? Visit _Home - Kinross Gold Corporation_

**PURPOSE OF ROLE**:
Provides administrative support to the Senior Vice President, Finance, Vice President, Finance, Vice President, Internal Audit, and Vice President, Tax (“VPs”), and secondary support to the Finance, Internal Audit, and Tax departments (“the departments”), as required. Assists with the preparation of presentations and reports. Schedules travel and meetings and coordinates events. Maintains files and generates correspondence as directed. Performs day-to-day and quarterly activities as directed by the VPs in a timely manner.

**JOB RESPONSIBILITIES**:

- Assists with planning and coordinating domestic and international travel for the VPs and teams, including the appropriate visas
- Schedules meetings and conference calls, books and sets up boardrooms for meetings
- Completes expense reports, as requested, and manages invoices for the VPs
- Manages record keeping for various documents including invoices, engagement letters, contracts, etc.
- Responsible for maintaining filing and organization systems within the departments
- Prints and photocopies, collates, and prepares reports and other documents, such as materials for meetings and conferences, and ongoing department reporting, as requested
- Receives sorts and distributes incoming mail.
- Coordinates events for the Finance and Internal Audit departments, including arranging for catering, and arranges participation in conferences, as required, by planning and carrying out all necessary logistics and details
- Assists with onboarding new employees in the departments
- Anticipates needs, performs routine and non-routine tasks, and handles high-level or confidential correspondence; ensures accuracy and quality of all work completed
- Liaises with internal and external contacts and responds to information or material requests
- Contribute to non-routine projects and special initiatives within the departments
- Provides assistance through proactive follow up of on -going matters
- Other duties as needed

**Financial Reporting**
- Manages the quarterly CFO report process including:

- Drafting and communicating the report preparation timeline
- Setting up the template for the quarter, and preparing the Document Management site where the CFO report is maintained
- Assisting with access to the Document Management site
- Managing deadlines with section preparers
- Consolidating sections for review and distribution to senior management, including the CFO and Audit & Risk Committee
- Assisting with formatting, proof reading, collating comments, and editing the report
- Manages the collection of quarterly representation and site certification letters from various senior employees in multiple countries
- Acts as the primary administrative contact for the external auditors and manages the external auditors’ security access to the office, provides assistance with booking meetings with Kinross management, and reserving office space/boardrooms as needed

**Budget and Forecasting**
- Assists with the Corporate budget and Q2 forecast processes by:

- Assisting with the preparation and distribution of budget and forecast templates
- Arranging meetings with senior leadership
- Assisting with the preparation of meeting materials

**Enterprise Risk Management**
- Consolidated Risk Report to the Audit & Risk Committee
- Responsible for the roll forward of this report on a quarterly basis, enabling the ERM team to efficiently update the document
- Assists with formatting the final draft as appropriate in a timely fashion
- Assists with the management of access to the Document Management site,

  • Executive Assistant

    6 months ago

    Toronto, Canada Revenue Management Labs Full time

    **Executive Assistant to Managing Partner** **Position Overview**:Revenue Management Labs is seeking an experienced and highly organized individual to join our team as an Executive Assistant to the Managing Partner. The Executive Assistant will be a key support to the partner, ensuring they can devote their full attention to the company's core operations,...

  • Executive Assistant

    6 months ago

    Toronto, Canada Shiplake Properties Full time

    The Executive Assistant is responsible for a wide variety of administrative duties in support of the Executive Chair. Duties include but are not limited to arranging travel plans, meeting minute-taking and distribution, scheduling appointments as part of calendar management, drafting both internal and external correspondence, coordination of events and...

  • Executive Assistant

    6 months ago

    Toronto, Canada Softchoice Full time

    As an Executive Assistant, you will provide support to select executive leaders here at Softchoice. The Executive Assistant will have primary responsibility supporting C-suite executives (i.e., CEO, CFO etc.) and will provide limited support to some of their direct reports to keep tight alignment on critical and sensitive matters. In addition, you will also...

  • Executive Assistant

    6 months ago

    Toronto, Canada Cineflix Full time

    **The Company** Creating, producing, and distributing distinctive factual and scripted programming, the Cineflix Media group includes Cineflix Productions, Cineflix Rights, Cineflix Studios, Buccaneer Media, Connect3 Media, Husk Media, Shiny Screens Entertainment, and a hub of producers from the US, UK, and Canada with whom we share strategic partnerships...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Adecco Full time

    Executive Assistant job opening in Toronto, ON (C-Suite)We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to 2 busy C-Suite leaders with heavy calendaring, travel and expenses. As an...

  • Executive Assistant

    1 week ago

    Toronto, Canada Adecco Full time

    Executive Assistant job opening in Toronto, ON (C-Suite)We are currently seeking top talent for an exciting Executive Assistant job opening in Toronto, Ontario. In this full-time, temporary opportunity, you will be responsible for providing detailed administrative support to 2 busy C-Suite leaders with heavy calendaring, travel and expenses. As an...

  • Office Administrative Assistant

    2 months ago

    Toronto, Canada Executive Platforms Inc Full time

    **WHO WE ARE AND WHAT WE DO...** Executive Platforms builds world-class forums to facilitate the sharing of ideas among the senior leadership of businesses and organizations with common objectives, interests, and challenges. Through careful and concerted effort based upon decades of experience, we work to elevate the conversation and provide all our...

  • Executive Assistant

    4 months ago

    Toronto, Canada Adecco Canada Full time

    Executive Assistant job opening in Toronto, ONOur client, a well-established residential services firm is currently looking for a career oriented and experienced Executive Assistant to join them on a full-time, permanent basis. In this role, you will use your skills and experience to provide support a busy, driven, Executive with both business and personal...

  • Executive Assistant

    6 months ago

    Toronto, Canada Meridian OneCap Credit Corporation Full time

    **_At Meridian _**_our aspiration is to integrate our purpose into everything we do for people, the planet, and communities. We believe that our greatest opportunity is to create opportunity and meet people where they are_**_. - ** **About This Opportunity** **Is this role right for you? In this role, you will**: We’re looking for an Executive Assistant...

  • Executive Assistant

    6 months ago

    Toronto, Canada illumin Inc Full time

    Responsibilities: - Book travel for ELT members, ensuring cost-effective options and seamless arrangements. - Coordinate offsites, including venue bookings, meals, and AV equipment setup. - Organize special events such as summer/holiday parties and team events for ELT. - Manage board matters, including booking board meetings and assisting board members with...

  • Executive Assistant

    6 months ago

    Toronto, Canada York University Full time

    **Purpose**: Consistently ranked in the top tier of the world's best business schools and #1 in Canada, the Schulich School of Business is known for its global reach, innovative programming and the diversity of its student body, faculty, and staff. Schulich enrolls approximately 3,000 students annually in undergraduate, graduate, and postgraduate business....

  • Executive Assistant

    5 months ago

    Toronto, Canada Equinix Full time

    **Who are we?** Equinix is the world’s digital infrastructure company®, operating over 250 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale...

  • Executive Assistant

    6 months ago

    Toronto, Canada Canadian Premier League Full time

    THE POSITION **Position**:Executive Assistant **Reports to**: VP, Finance and Admin (CEO and EVP’s) **Status**:Full-time, Permanent **Start Date**:Immediately **Location**: Downtown Toronto, ON (Onsite) **Salary Range**: $55,000 - 85,000 THE BUSINESSES Canadian Soccer Business (CSB) represents a suite of top-tier national corporate partnerships and...

  • Executive Assistant

    6 months ago

    Toronto, Canada Element Fleet Management Full time

    Get started on an exciting career at Element!_ Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. What We...

  • Executive Assistant

    1 week ago

    Toronto, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the corporate team and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include (not limited...

  • Executive Assistant

    1 week ago

    Toronto, Canada Peak Associates Limited Full time

    The Executive Assistant will be critical to maintaining organization, priorities and optimal business practices for the corporate team and Executive. You have a strong understanding of how to effectively support busy teams in a fast-paced setting and take pride in making an impact as a valued member of the team.Responsibilities Include (not limited...

  • Executive Assistant

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $50,000

    We are seeking a highly skilled Executive Assistant to join our team at beBee Professionals in Toronto. The successful candidate will be responsible for providing executive-level support to our office operations, ensuring that our office runs efficiently and effectively.Key Responsibilities:Provide executive-level support to the office team, including...

  • Executive Assistant

    2 months ago

    Toronto, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are looking for an Executive Assistant to support our office operations at beBee Professionals in Toronto. As an Executive Assistant, you will be responsible for providing administrative support, ensuring the smooth day-to-day functioning of our office.Key Responsibilities:Manage office correspondence, including emails and phone calls.Schedule meetings...

  • Executive Assistant

    6 months ago

    Toronto, Canada Mattr Full time

    Mattr delivers advanced material technologies and complex manufacturing expertise. Through a portfolio of brands, we offer highly engineered solutions, technology and products to support infrastructure markets worldwide. Shawflex is the Market Leader and a Trusted Brand in the Electrical Infrastructure industry with a wide variety of wire and cable...

  • Executive Assistant

    2 weeks ago

    Toronto, Canada Quantum Management Services Ltd. Full time

    Position: Executive AssistantLocation: Downtown Toronto (Hybrid, 3x/week On-site)Job Type: PermanentSalary: $70,000 to $80,000 per yearJoin a prestigious regulatory organization dedicated to upholding the highest standards of compliance and accountability. We are seeking a skilled and detail-oriented Executive Assistant to provide critical support to our...