Program Planner, Special Events

5 months ago

Ottawa, Canada United States Embassy Full time

Work Term: Temporary
- Work Language: English
- Hours: 40 hours per week
- Education: Bachelor's degree
- Experience: 2 years to less than 3 years
- Education, other
- Public policy analysis, general
- International relations and affairs
**Tasks**:

- Promote conference and meeting services or special events
- Inspect and select sites
- Develop media strategies and public relations activities
- Prepare, present and manage budgets
- Develop sponsorship, partnership or fundraising programs
- Arrange for production or purchase of promotional products
- Assist in budget preparation
- Assist in site selection and attend to related details
- Co-ordinate and monitor conference and meeting activities and attend to related details
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Confirm and co-ordinate speakers
- Implement registration systems
- Implement social programs, food and beverage, transportation, and other services
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Plan and arrange for accommodation and transportation services
- Plan schedules, goals and objectives
- Develop registration systems and information materials
- Plan for required documentation and for pre
- and post-distribution of documentation (itineraries, evaluations etc.)
- Research and design special events programs
- Plan for VIP arrangements
- Plan for on-site offices
- Prepare final financial and other reports
- Manage Event Logistics
- Identify human resources requirements
- Develop and implement business plans
**Computer and technology knowledge**:

- Database software
- MS Office
**Area of work experience**:

- Business
- Government department and/or agency
- Professional association or organization
- University or college
**Work conditions and physical capabilities**:

- Attention to detail
- Work under pressure
- Tight deadlines
- Fast-paced environment
**Workplace information**:

- Remote work available
**Other benefits**:

- Learning/training paid by employer
- Paid time off (volunteering or personal days)

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