Bookkeeper

3 months ago

St Marys, Canada St. Marys Golf & Country Club Full time

**WHY SMGCC?**
- FREE golf
- Flexible work schedule
- Family owned and operated company
- Employee discount at the Social Thirty
- One restaurant and Golf Shop
- Fun Team parties + recognition program

**Position Overview**:
The Bookkeeper is responsible for maintaining the financial functions and records, including overseeing all financial and payroll functions of the St. Marys Golf and Country Club.

**Job Functions**:

- Maintain and balance general ledger while balancing and maintaining subsidiary account summaries.
- Maintain staff records/documentation/contracts regarding payroll, health benefits, and company pension plan.
- Manage Accounts Receivable by requesting, accepting, and processing payments, including Special Event payments_._
- Review and process biweekly payroll and submission of Records of Employment, as required.
- Responsible for Company RPP contributions and processing to the third-party company.
- Reconcile and submit year-end documents to the accountant.
- Reconcile both St. Marys Golf & Country Club and Gowanbrae Realty Inc. monthly statements, including all bank accounts and various methods of payment.
- Maintain and process all aspects of Accounts Payable.
- Reconcile outstanding house accounts monthly, communicating with members and clients to ensure timely collection.
- Reconcile Credit Cards monthly.
- Process HST remittances, T4 summaries, and WSIB reporting and reconciliation.
- Assist the Director of Finance and Administration in the preparation of annual business budgets and targets.
- Pick up mail and ensure that it is processed and/or delivered to the appropriate department lead in a timely manner.
- Calculate and distribute Special Event and Restaurant gratuities.
- Implement, follow, and maintain operational checklists and SOPs.
- Prepares reports by collecting, analyzing, and summarizing information.
- Participate in regular meetings with the Director of Finance and Administration to review current tasks, create plans of action, and address new or existing challenges.
- Track individual performance, implementing improvement strategies when necessary, holding self accountable for results and providing suggestions to improve processes.
- Develop and maintain a deep understanding of all financial processes required for the success and growth of the Company.
- Monitor and manage office operations and procedures, designing filing systems, reviewing/approving supply requisitions, and other administrative functions.
- Maintain inventory of office supplies, submitting orders as needed.

**Working Relations**:

- Collaborate with internal operational, leadership and support teams to influence “Genuine Lifetime Experiences”.
- Develop a working relationship within the company that will attain and maintain a high level of employee morale.
- Maintain a close liaison among all departments.
- Conduct themselves in such a manner to encourage fellow employees to follow, thus enhancing the status of the position and that of the company.
- Develop, maintain and disseminate the company philosophy and policies to all employees and newly hired personnel.
- Consult with the other departments regarding guests’ comments, desires and to seek their opinion of improved services.

**Requirements**:

- Post-secondary education in accounting and/or bookkeeping or a minimum three (3) years related experience and/or training; or equivalent combination of education and experience.
- Valid driver’s license.

**Skills/Abilities**:

- Strong knowledge and understanding of financial and bookkeeping tasks.
- Excellent written and verbal communication with strong attention to detail.
- Strong client and vendor relationship skills, including interpersonal, communication, and negotiation abilities.
- Exceptional leadership, self management, organizing, and problem-solving skills.

**Measured Against**:

- Timeliness and Accuracy: Payroll, reconciliations, remittances, and processing of vendor and guest payments.
- Errors: Minimizing errors, discrepancies, and inconsistencies in financial data and payroll.
- Teamwork: Cross training and team collaboration.
- Guest, Vendor, and Employee Satisfaction: Service that is timely, quality, and friendly.
- Cost Control: controlling costs, identifying potential cost-saving opportunities, and monitoring budget adherence.
- Data Security: Protecting sensitive financial data from unauthorized access.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

**Job Types**: Permanent, Part-time

**Salary**: $23.00-$26.00 per hour

Expected hours: 15 - 25 per week

**Benefits**:

- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- RRSP match
- Store discount
- Tuition reimbursement
- Vision care
- Work fr

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