Weekend Hse Admin

2 days ago


Calgary, Canada Hutton Safety Group Full time

**Who We Are**

Hutton Safety Group is a progressive health and safety management consulting firm headquartered in Calgary with operations across Western Canada. We are the “in-house, out of house” health and safety department for our clients. We use technology and automation to deliver our clientele efficient and effective programs that engage all levels of their company and remove the administrative burden of HSE.

**Key Responsibilities**
- Managing personal and shared administrative phone lines to support the ongoing client and organizational needs
- Support administratively the HSE coordinators and advisors with the execution of their work projects
- Uphold task management software (Asana) including reprioritizing task lists, detailed notes and continuous updates to keep team and management up to date on task load
- Facilitating and managing new worker orientations and onboarding
- Managing subcontractor pre-qualification and preferred vendor lists
- Facilitating and managing site/project onboarding
- Updating client documentation and preparing presentations (Microsoft Word, Excel, PowerPoint)
- Managing web-based safety management system for record submissions, worker compliance, asset management, action items, etc.
- Managing web-based transportation management system for hours of service, inspections, maintenance, etc.
- Drafting client communications (monthly newsletters, toolbox talks, safety bulletins, safety meetings, etc.)
- Attending meetings to take meeting minutes, develop action plans, etc.
- Collecting and tracking client data and documentation for analysis
- Assisting with the compilation of RFP and bid packages
- Coordinating and booking courses, health testing, training, etc. for workers
- Managing worker certification reminders for coming due and expiring certificates
- Provide clients reporting for preventative maintenance planning and coordination
- Incident Management close out and action item tracking and follow up
- Contribute to special projects and other duties as assigned and required

**Required Qualifications & Skills**
- Previous HSE experience is considered an asset
- Excellent working knowledge of and experience with MS Office tools - Word, Excel, PowerPoint
- Familiarity with web-based tools such as Asana, JotForm, WorkHub, RingCentral, or similar would be an asset
- Excellent organizational and interpersonal skills
- Professional communication and writing skills
- Attention to detail - position entails working with a high volume of similar documentation
- Ability to work under pressure and manage concurrent projects
- Comfortable communicating and working with all levels of our organization as well as external clientele
- Highly motivated personality that is conscientious and willing to learn and develop existing processes for further efficiency
- Commitment to continuously improve our processes and systems. We would love to see someone who is process driven thrive in this role
- Desire to develop and educate both personally and professionally
- We appreciate your interest in this position, however, only successful applicants will be contacted._

**Job Type**: Part-time

Pay: $20.00-$22.00 per hour

**Benefits**:

- Casual dress
- Company events
- On-site parking

Schedule:

- 8 hour shift
- Weekends only

Work Location: In person


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