Document Control Clerk

2 weeks ago

Surrey, Canada FortisBC Full time

**Affiliation**: MoveUP

**Employment Status**: Full-Time Temporary

**Salary**: $26.59 hourly

**Temp Duration**: Approximately 1 Year

**Workplace Flexibility**: No

**Posting End Date**: May 16, 2023

We’re a Canadian-owned and BC-based energy company taking steps toward a lower-carbon energy future by providing renewable energy, natural gas and electricity to more than 1.2 million customers.

We’re looking for new talent to join us as we transform BC’s energy future. Our diverse team of more than 2,600 employees is committed to a safe and inclusive culture where each of us can connect, belong and grow. Join us and let’s work together for a better BC. Responsibilities
Monitor, handle and track incoming and outgoing electronic documents between the project teams, vendors, consultants and contractors in a timely manner.
Organize and maintain all documents and records, including drawings, RFI’s, authority submissions, change orders and design review requests.
Record, circulate and monitor all drawings/documents received from the internal and external parties
Assign and maintain document numbering as per standards.
Transmit, receive, record and distribute correspondence and documentation according to established procedures
Perform document/file migrations when needed.
Liaise with and distribute project related information with all levels of the project team and potentially external parties
Perform administration and updating of project team sites on SharePoint as needed.
Prepare ad-hoc reports on projects when required and perform other clerical duties as assigned.
Distribution of documents to relevant people/organization.
Conduct work in a manner that prevents injuries and incidents, and contributes to FortisBC’s Target Zero Mission. Maintain knowledge and understanding of safety policies, practices and procedures. Lead by example by putting safety first at all times.
Performs duties of a minor nature related to the above duties which do not affect the rating of the job. Requirements
High school graduation including courses in business communications and office practices.
Eighteen (18) months experience working with Electronic Document Management Systems (EDMS), such as Aconex, On Track, SharePoint, Live link etc. in Document Control in a Capital Project environment.
Knowledge in filing structures, EDMS and / SharePoint structures, relational databases in multiple projects in and Document Management work processes.
Basic level knowledge of Engineering, Procurement, Construction, Project Management and Project Control terminology.
Highly-developed English language skills. Demonstrated ability to compose correspondence coherently, without spelling or grammatical errors.
Sound knowledge of basic office procedures, office equipment (e.g. fax machines, photocopiers, computers), and office systems (e.g. mail and communications systems).
Ability to work under pressure, prioritize, problem-solve, and manage high volumes of work within specific deadlines.
Ability to focus and concentrate on details for long periods of time while maintaining accuracy.
Ability to perform with minimum supervision and be responsible. Must be tactful, discrete and respectful of confidential information. Must conduct self with peers, suppliers, and customers in a courteous and professional manner.
Must be a strong participant in a team environment and work independently as a project team member.
Our engaging workplace offers a wide range of challenging opportunities, while being safe, inclusive and diverse. We offer a competitive salary and benefits package, while supporting life-long career development. We also encourage volunteerism and nourish the need to give back to your community.

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