Document Controller

2 weeks ago

Surrey, Canada Solaris Management Consultants Inc Full time

**Job Title**: Document Controller, Intermediate**

**Department**:Document Control**

**Industry**:Gas Industry, including upstream / midstream and LNG**

**Location**: Surrey, British Columbia**

**Position Type**: Full
- Time Regular**

Solaris MCI is an EPCM company specializing in engineering and project solutions in the energy space, with a focus on the energy transition, sustainability, and decarbonization.

Solaris MCI was established in 1993, is privately-owned, and provides exponential growth opportunities within the organization through our flat team structure, internal training, and mentorship programs. We are one of the five entities that make up the Solaris Group of Companies, providing end-to-end solutions for the energy space. The Solaris Group of Companies includes OgeeDev (Project Development), Solaris MCI (Engineering and Project Execution), Solaris Solutions (Construction Management), Ensol Systems (Cleantech R&D and Manufacturing), and Capstone Industrial Training Solutions (Operations Training and Competency Management). Spanning from project concept development through to construction, commissioning, and operations, a career with Solaris MCI means you have the opportunity to contribute at all stages of the project lifecycle.

The Solaris MCI culture is diverse and inclusive, valuing individual contributions for the benefit of all. This can be seen each day in our team’s inclusive spirit, diverse backgrounds, encouragement for learning, teaching and advancement, and the attention to the health and well-being of all employees. With our hybrid work program, extensive benefits, RRSP matching program, and much more, we put our people and their families first

We are currently seeking an **“Intermediate Document Controller”** to join our dynamic team. As an integral member of the team, you will have the opportunity to maintain and process official project documents for the company. Your pride in ensuring that all documents are consistent and professional will be a vital part of this diverse and interesting position.

**Responsibilities**:

- Track, transmit, and accurately file paper and electronic engineering documents, drawings and correspondence
- Generates and distributes reports as required by project
- Responds to internal and external drawing and document requests
- Performs File Transfer Protocol (FTP) or similar site uploads and downloads
- Uploads documentations to SharePoint site and inputs the correct META data
- Responsible for the compilation of vendor data books according to document control standards and client requirements
- Handle file drawings and documents by processing engineering drawing turnovers, electronically scanning documents, and maintaining data files
- Coordinates and communicates with clients and vendors to expedite deliverables and issue final documentation within project deadlines
- Interact with engineering disciplines to handle the issuance of client engineering documentation and vendor information
- Coordinates and provides routine quality checks on all outgoing documentation in accordance with company and client guidelines
- Ensure that all procedures and internal standards are adhered to, documentation is consistent and quality control standards are maintained during all stages of engineering document and drawing processing
- Sets up project requirements and document control files for both engineering and supplier documents
- Interfaces with IT and engineering groups to set up electronic systems on projects
- Recommends methods and techniques for improving quality, productivity, and deadline schedules
- Assists team lead with training and supervising junior staff

**Skills and Qualifications**:

- Completion of high school and/or related certificate/technical diploma
- 3-8 years of data entry, administrative, and/or document control experience
- Open-minded with the ability to follow instructions and work with mínimal supervision
- Experience in an Engineering, Procurement, and Construction (EPC) environment would be an asset
- Strong communication and interpersonal skills with the ability to work in a team
- Strong ability in making critical decisions and problem solving
- Excellent follow-up skills with the ability to perform effectively in a fast-paced environment
- Highly organized with strong attention to detail and accuracy
- Intermediate working knowledge of engineering terminology with the ability to understand information on drawings, documentation and engineering document management systems
- Experience in compiling project data books
- Self-motivated with the ability to take initiative and prioritize tasks effectively
- Ability to meet project timelines and effectively perform in a high pressure and team-based environment
- Advanced proficiency in Microsoft Office, Microsoft Share Point Services, LiveLink, EDMS software, and Bluebeam is an asset.
- Experience with File Transfer Protocol (FTP) site or similar to

Salary is based on an

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