Administrative Support

3 weeks ago


Peterborough, Canada Peterborough Family Health Team Full time

Family Health Teams (FHT) use a patient-centered approach to primary care that brings together doctors, mental health clinicians, nurse practitioners, registered dietitians, registered nurses, registered practical nurses and pharmacists to coordinate the highest possible quality of care for patients
- when they need it - as close to home as possible. FHTs, in collaboration with Family Health Organizations, are a key component of Ontario’s healthcare plan to reduce wait times, improve access to primary care and keep Ontarians healthy.

**Overview**:
We are seeking an Administrative Assistant to support the Unattached Patient Clinics. Reporting to the Peterborough Family Health Team (PFHT) Patient Services Supervisor, the Administrative Assistant is the first contact for patients and is an integral part of a multi-disciplinary team of Interprofessional Healthcare Providers, supporting a Registered Practical Nurse, Nurse Practitioners and Physicians. This is a permanent 0.8 FTE (30 hours per week) working out of Lakefield and Peterborough.

**Responsibilities**:
Working with patients in a health care setting, the person in this role:

- Schedules all patient appointments
- Greets patients upon arrival and advises the RPN of their arrival
- Supports clinicians in their day-to-day clinical duties
- Process OHIP billing
- Completes reminder calls to patients as required/requested to minimize no-shows
- Completes COVID screening calls
- Performs a variety of confidential and non-confidential secretarial duties including word processing, scheduling meetings, relaying messages, processing mail, faxing, and data entry
- Maintains inventory of office supplies
- Attends PFHT meetings as required
- Participates in problem-solving to enhance patient care
- Performs other duties as assigned

**Qualifications**:

- Post-secondary education in a related field such as business administration OR completion of Medical Secretary Course (medical terminology, pharmacology) OR Diploma in Practical Nursing
- Demonstrated effective verbal and written communication, interpersonal and public relations and problem-solving skills
- Previous medical office experience preferred
- Previous experience with Electronic Medical Records preferred
- Experience in telephone triage and booking appointments, preferably in a family medicine practice
- Ability to set priorities and organize work accordingly in a busy office setting with multiple professionals

**Additional benefits of joining the Peterborough Family Health Team**:

- A provincial leader among Family Health Teams in Ontario
- Excellent team/office environment
- Multidisciplinary team expertise
- Organizational commitment to work-life balance
- HOOPP Pension Plan
- Optional Extended Health and Dental Plan
- Life/Disability Insurance Plan
- Health Care spending account
- EAP

**The Peterborough Family Health Team are leaders in advocating for full vaccination against the COVID-19 virus and its variants, for persons who are medically able to receive the vaccination. All applicants should know that PFHT employees are expected to support this position and if medically able, maintain full vaccination.**
- **Application deadline**: February 13, 2024
- **Hours**: Monday to Thursday
- **Expected start date**: As soon as possible
- **Job type**: Permanent
- **Salary**: $19.37 to $21.80 /hour



  • Peterborough, Canada Kawartha Credit Union Full time

    **Support Services Administrator (Temporary, Part time)** **Location**: Peterborough, ON **Hours**:28-32 hours per week, Monday to Friday **Duration**: Approximately 7 months **Rate of Pay**: Based on Experience **As a Support Services Administrator, you will**: - Provide administrative support to all branches and departments at Kawartha Credit Union -...


  • Peterborough, Canada Five Counties Children's Centre Full time

    **Position Summary**: - Provide administrative assistance with the day-to-day operations of the Centre to support the Centre’s clinical programs. **Main Responsibilities**: - Process referrals, book appointments and maintain information in the client information system - Liaison with community and Centre partners such as schools, vendors, physicians...


  • Peterborough, Canada Canopy Support Services Full time

    **Accounting Coordinator, Full Time, Permanent** **What We Will Ask of You**:As a key member of our Finance team, our Accounting Coordinator provides accurate and timely financial information. On most days you’ll be taking a flexible and collaborative approach to complete transactional work following the direction of the Financial Controller and in...


  • Peterborough, Canada Canopy Support Services Full time

    **Contract 28 Hours per Week June 1, 2023 - March 31, 2024** **What We Will Ask of You**: As a key member of our Passport team, our Passport Business Analyst plays an important role. On most days you’ll be managing invoices in accordance with PassportONE guidelines. You’ll be communicating with individuals awaiting services or funds with PassportONE on...


  • Peterborough, Canada Canopy Support Services Full time

    **Contract 28 Hours per Week June 1, 2023 - March 31, 2024** **What We Will Ask of You**: As a key member of our Passport team, our Passport Business Analyst plays an important role. On most days you’ll be managing invoices in accordance with PassportONE guidelines. You’ll be communicating with individuals awaiting services or funds with PassportONE on...


  • Peterborough, Canada Level A Professional Group Full time

    We are seeking a professional and motivated **Business Support Officer** for a new opportunity in the **Peterborough area.** **Business Support Officer Responsibilities**: - Dealer support and filing requests for order information - Order processing and sales - Invoicing, issuing purchase order, collecting payments and other finance related tasks - Operate...

  • Support Staff

    3 days ago


    Peterborough, Canada Canadian Addiction Treatment Centers Full time

    **Division**: Above and Beyond **Location**: Peterborough (296 Aylmer St N, Peterborough, ON K9J 3K7, Canada) **Job Type**: Full-Time Permanent **Hours**: 35+ hours per week **Pay Rate**: $17.71 per hour **Reference ID**: 001-OATC-1718 Come join our growing organization as a part of a high-performing CARE team that is committed to changing the lives of...


  • Peterborough, Canada Ontario Aboriginal Housing Support Services Corporation Full time

    Position: Client Services Coordinator Closing:Posting will remain open until filled Term: Full Time (35 hours per week) Salary Range: $53,200-$62,520 Our Vision is “to lead the design, development, and delivery of sustainable and culturally appropriate housing that promotes excellence in the Indigenous community and organizational...

  • Support Staff

    5 days ago


    Peterborough, Canada Canadian Addiction Treatment Centers Full time

    **Division**: Above & Beyond **Location**: Peterborough **Job Type**: Full-Time Permanent **Hours**: 37 hours per week **Week 1**: Monday: 8:00am - 5:00pm Tuesday: 8:00am - 4:00pm Wednesday: Thursday: 8:00am - 4:00pm Friday: 8:00am - 4:00pm Saturday: 9:00am - 12:00pm **Week 2**: Monday: 8:00am - 4:00pm Tuesday: 8:00am - 4:00pm Wednesday: 8:00am -...


  • Peterborough, Canada Peterborough Regional Health Centre Full time

    Position: Program Support Partner Department: Decision Support Position Status: Full-Time Temporary Temporary Contract End Date (if applicable):July 2025 Union: NON-UNION Number of Positions: 1 WHY WORK FOR US: Peterborough Regional Health Centre (PRHC) is a state-of-the-art regional hospital with a proud local history extending back over a century....


  • Peterborough, Canada Peterborough Regional Health Centre Full time

    Position: Program Support Partner Department: Decision Support Position Status: Full-Time Temporary Temporary Contract End Date (if applicable): July 2025 Union: NON-UNION Number of Positions: 1 Peterborough Regional Health Centre (PRHC) is a state-of-the-art regional hospital with a proud local history extending back over a century. With a capacity of...


  • Peterborough, Canada AON Inc. Full time

    _**The Gardens of Peterborough**_ **are the premier retirement communities in Peterborough and the Kawartha's. What sets us apart from all others is our service and our commitment to ‘Care’ in everything we do.** **Royal Gardens** is looking for a confident and professional Administrative Assistant who embodies a positive attitude while delivering...


  • Peterborough, Canada Kinark Child & Family Services Full time

    **Job Description**: **DUTIES AND RESPONSIBILITIES**: Reporting to East Administrative Manager, the Administrative Assistant is responsible for providing administrative support to the program which includes reception duties (greeting clients, setting up for meeting and answering a multi line phone system), monitoring and maintaining client files (scanning,...


  • Peterborough, Canada Kawartha Metals Corp Full time

    Kawartha Metals Corp. is currently recruiting an Administrative Assistant to join our dynamic team working Monday through Friday from 7:30am - 4pm. The Administrative Assistant supports various departments and roles within the Company including sales, production, and accounting. **Primary Roles and Responsibilities**: - Responsible for completing credit...


  • Peterborough, Canada Ombudsman Ontario Full time

    Are you looking for an introduction into the Corporate Services and Finances realms within the OPS? Are you highly organized and like to work in a fast paced environment? The Ministry of Natural Resources and Forestry (MNRF) is looking for an Administrative Assistant in the Strategic Management and Corporate Services Branch.The Strategic Management and...


  • Peterborough, Ontario, Canada Ombudsman Ontario Full time

    Are you looking for an introduction into the Corporate Services and Finances realms within the OPS? Are you highly organized and like to work in a fast paced environment? The Ministry of Natural Resources and Forestry (MNRF) is looking for an Administrative Assistant in the Strategic Management and Corporate Services Branch.The Strategic Management and...


  • Peterborough, Canada Royal Bank of Canada Full time

    **Come Work with Us!** At RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose. Whether you’re helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work...


  • Peterborough, Canada WTW Americas Inc. Full time

    We are seeking an experienced individual for a Administrative Bookkeeperopportunity. This is a full-time position in **Peterborough**. **Responsibilities**: - Accounts Receivable, Accounts Payable, Bank reconciliation, deposits, invoicing. - Receive, and process orders. - Tracking and maintaining project milestones. - Reception, and administrative...

  • Payroll Administrator

    4 weeks ago


    Peterborough, Canada PepsiCo Full time

    Overview The Quaker Payroll Administrator will be responsible for the preparation and validation of weekly payroll for our frontline hourly team. The successful candidate will have a strong data analytics/systems background. What you can expect from us: Competitive compensation and comprehensive benefits designed to fit your unique needs A dynamic...


  • Peterborough, Canada Level A Professional Group Full time

    We are seeking a professional and motivated **Business Development Administrator** for a new opportunity in the **Peterborough area.** **Business Development Administrator Responsibilities**: - Dealer support and filing requests for order information - Order processing and sales - Invoicing, issuing purchase order, collecting payments and other finance...