Event Communications Coordinator

3 weeks ago

Vancouver, Canada TED Conferences, LLC Full time

Company Description
At TED, we seek to bridge, include, diversify because we truly believe ideas are for everyone. It is important to us to attract individuals from diverse backgrounds who are curious about the world and interested in helping us spread ideas far and wide.

Job Description*
POSITION OVERVIEW*
The Event Communications Coordinator will assist with campaigns, database management, keep track of deadlines, and work closely with the Discovery Session team to produce a large and varied program of workshops and offsite experiences at our flagship conference, TED2023. You’ll expertly handle communications with workshop leaders, and help to create a seamless - and fabulous - TED experience. As a member of the Conference Team, you’ll collaborate to create successful events that help us grow our audiences and enhance the event experience while contributing to our mission: _ideas worth spreading_. You’re highly efficient, motivated and organized, enjoy troubleshooting, work well under pressure and are comfortable managing shifting priorities. This is a 5 month engagement with the possibility of extension.
*
RESPONSIBILITIES*
- Maintain + manage the workshops idea database with host details
- Work closely with other departments (Fellows, Partnerships, etc) to produce relevant event assets and collaborate on specific attendee group needs.
- Represent TED and our mission - the power of ideas to change attitudes, lives and, ultimately, the world.
- Drafting official program-related communications
- Organize Host logistics - Registration, hotels, flights, etc, budgeting
- Take part in some curation calls
- Maintain program documents
- Collect + review host assets
- Be aware of and track deadlines
- Ad hoc support to program lead as needed

Qualifications*
QUALIFICATIONS / SKILLS*
- Degree (preferred) or diploma in communications, marketing or similar experience.
- 2+ years communications experience (strong writing, editing and formatting skills)
- Customer support or similar experience, both in-person and online.
- Prior events experience an asset.
- Experience working with CRMs / databases to manage customer records.
- Meticulous attention to detail.
- Tech-savvy, fast learner of new tools.
- Strong project management skills; ability to juggle multiple projects with competing deadlines and re-prioritize as needed.
- Work efficiently in a team and communicate effectively.
- Quantitative and qualitative analytical and problem-solving skills. Ability to identify customer pain points, troubleshoot, and know when to escalate, both in-person and online.

Additional Information
All your information will be kept confidential according to EEO guidelines.
Due to in-person meetings and occasional office requirements, proof of full vaccination will be required prior to acceptance of employment.

**Job Type**: Part-time

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