Assistant Project Manager, Planning

6 months ago

Greater Toronto Area, Canada Humber River Health Full time

Position Profile:
**Humber River Health. Lighting New Ways In Healthcare.**

Since opening our doors in 2015 as North America’s first fully digital hospital and we remain unwavering in our belief that we can change the hospital where we work, the community where we live, and the world of healthcare beyond our borders. Serving a community of 850,000 residents in North West Toronto, Equity Inclusivity and active participation in the North West Toronto Ontario Health Team are key initiatives important to our Team. At Humber River Health, we use a custom combination of technology and clinical expertise to rebuild elements of care. We make technology work for staff and physicians; giving them more time to spend with patients, to eliminate inefficiencies, and to reduce the chance of errors. Humber River Health is formally affiliated with both the University of Toronto and Queen’s University and committed to becoming a community academic hospital. Clinical Excellence, Optimizing Care through Technology and Community Connection frame our Research Strategy.

At Humber River Health, we’re not hoping for a renaissance, we are making it happen. As part of our dynamic team, you can lead the way, as we continue our journey towards high reliability care

Right now we’re looking for a
**Assistant Project Manager** to work in our Planning and Redevelopment Department.

**PRIMARY RESPONSIBILITIES (including but not limited to)**:

- Coordinate, schedule, review, assess and evaluate execution of the project on a regular basis
- Liaise with General Electric (GE) to fill knowledge gaps throughout all project stages and ongoing operations by providing and exchanging information for GE’s analysis (e.g. the command centre)
- Coordinate and manage all Access Requests with department managers and directors for third party facility management operators (FMO) to develop a complete project scope and validate rationale of project requests (to improve function, flow, and/or patient care)
- Collaborate with project team members to identify any barriers to operations and facilities (e.g. architectural, electrical, mechanical, interior design) and develop and recommend viable options based on the requirements
- Perform cost analysis of a project by determining if self-execution through third party FMO is possible, developing rationale on why an item is a certain amount, recommending opportunities to reduce the estimate, and adjusting the estimate
- Manage all projects once sent to FMO by coordinating timely completion, prioritizing projects, and categorizing the project based on the Project Agreement and scope (e.g. General Facilities Services, IT Device Request, Capital & Minor Equipment, Purchasing Order, Small Works or Variations)
- Monitor adherence to contract terms and service level agreements (SLAs) to identify noncompliance and/or cost variances
- Coordinate and oversee the procurement of material resources required for a project
- Coordinate and manage all office relocations by liaising with Information Systems (electronics) and Biomedical Engineering (furniture) and the FMO; maintaining the Office Allocation Space List for the building, to accurately capture vacant spaces
- Liaise with preferred furniture vendor, order new products and address concerns with existing furniture (e.g. suitable cleaning products, repair of damage, etc.)
- Liaise with signage vendors by reviewing and ordering physical signage based on space modifications; Order digital and paper signage through FMO or HRH Public & Corporate Communications Department Responsibility
- Maintain, manage, and document all project reports and statements
- Troubleshoot and resolve complex issues arising in a project - follow up with vendors/clients for quick resolution
- Physically review work in progress to manage project status and resolve issues
- Review project specific output specifications (PSOS documents and/or Room Data Sheets to clarify information and address issues as they arise (e.g. malfunction door hardware, photo ID card swipe, type of flooring provided, OHS issues with authority to stop construction until the issue is resolved by Senior Director).
- Develop and analyze Qualify Facilities Management (QFM) project reports provided by FMO to identify trends and prioritize the resolution of issues in collaboration with internal stakeholders
- Review and analyze current practices and work flows by collecting and using the data to develop and recommend improvements using LEAN planning (e.g. pneumatic tube training process)
- Recommend and contribute to process changes in collaboration with FMO and other Project/Planning Directors within the unit

**JOB REQUIREMENTS**:

- An Undergraduate Degree in Healthcare, Business Administration or equivalent
- Project management Professional (PMP) Certification preferred
- Minimum of three years of experience in project coordination, preferably in healthcare
- One year of experience as an Assistant Project Manager
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