Medical Office Assistant

2 weeks ago

Mississauga, Canada iScope Concussion & Pain Clinics Full time

iScope Concussion & Pain Clinics is Canada’s only national specialty medical and rehabilitation centre housing a specialist-led multidisciplinary team who are ready to address all aspects of our patient's recovery.

Our team includes sub-specialized physicians, nurse practitioners, rehabilitation professionals and technologists who are committed to advancing the care of concussion, pain, and neurological disorders. From testing and diagnosing to conducting treatment, we treat all physical, cognitive, emotional, and sleep-related symptoms under one roof.

Our company is passionate about enriching the health of Canadians through am interdisciplinary approach to rehabilitative care. This is at the heart of everything we do, and we are seeking a **Medical Office Assistant - MOA **who shares this same philosophy.
The MOA acts as the primary point of contact for patients and doctors and is accountable for providing a consistently excellent level of customer service and care to all patients.

**Responsibilities and Duties**:

- Performing a wide variety of front desk, customer service and administrative duties.
- Managing **incoming faxes**, **creating patient charts **and accurately inputting their **demographic data** and then **assigning these referrals** to the specialized area or doctor.
- Promptly assigning test/diagnostic reports to the appropriate patient’s chart and forwarding these to the doctor using the patient management system.
- Booking referrals in a timely manner and coordinating schedules across the clinic.
- Explaining and ensuring all patients understand their treatment plans, procedures or assessments and the relative costs involved.
- Administer and process patient information, referrals, requisitions, prescriptions.
- Assisting patients to rooms for their appointment, assessment and/or procedures.
- Requesting previous charts, images and/or reports from other facilities where these are required for interpretation, support and/or diagnosis by the therapist, specialist or doctor.
- Responding and following upon requests from other facilities for reports.
- Assisting with medical legal requests and report processing.
- Assisting with the concussion/rehab programme.
- Other duties as assigned.

**What to bring to this role**:

- Excellent customer service skills, warm and friendly disposition, willingness, and appetite for helping clients/ patients, ability to adapt to change.
- Excellent organizational and efficiency skills.
- Proven efficiency and ability to work in a fast-paced environment.
- Strong attention to detail is required.
- Outstanding phone etiquette and a positive attitude are essential to this role.
- Demonstrates professionalism, empathy, and can act as a team player.
- Ability to multi-task, organize, and prioritize changing workloads and schedule variances.
- Excellent communication skills (auditory, written, and verbal).
- Ability to speak/read/write fluent English is a requirement.
- Minimum 2 years’ receptionist experience delivering exceptional customer service in a face-to-face environment.
- Certification as a Health Information Office Assistant or Medical Office Assistant is an asset.
- billing experience is an asset.
- Previous experience in working at a medical clinic or diagnostic imaging clinic is an asset.
- Must be able to work onsite at the Mississauga location as well as our North York location as needed.

**Job Types**: Full-time,

**Salary**: From $21.00 per hour

**Benefits**:

- Extended health care
- On-site parking
- Paid time off

Schedule:

- 8 hour shift
- Monday to Friday (potential evening and weekends as needed)
- We have gone above and beyond to ensure the safety of our patients and employees. Extensive safety protocols and procedures have been put into place and are mandatory._
- We promote equal employment opportunities for all job applicants, including those self-identifying as a member of the following groups: Indigenous peoples, Newcomers to Canada, and Visible minorities_

All employees are required to be fully vaccinated against COVID-19 or to agree to undergo regular antigen testing when necessary. Full vaccination occurs 14 days following the second dose of a **Health Canada** approved vaccine.

**Salary**: $18.00-$21.00 per hour

**Benefits**:

- Extended health care
- On-site parking

Flexible Language Requirement:

- French not required

Schedule:

- Evening shift
- Monday to Friday
- Weekend availability

Ability to commute/relocate:

- Mississauga, ON: reliably commute or plan to relocate before starting work (required)

Work Location: One location

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