Initiative - Executive Assistant

2 weeks ago


Toronto, Canada IPG Mediabrands Full time

General information

**Agency**:Initiative

**Function**:Administration

**Location**:Toronto, Canada

**Job Ref#**:16423
- Description & Requirements

**Position Summary**
The

**Key Responsibilities**
- Support the CEO of Initiative
- Manage her calendar to ensure the day runs smoothly
- Facilitate communications on behalf of the CEO
- Assist the CEO and leadership team with submitting expenses reports & travel as required
- Prepare meeting documentation, presentations, and agendas as required
- Greet clients, vendors, and other office visitors
- Coordinate internal agency events that contribute to agency culture
- Have pride and ownership of the overall office experience
- Manage employee engagement budget
- Assist with meeting room requests
- Assist with any catering requests for meetings
- Manage the relationships and communications with office vendors to ensure office is maintained/stocked and running smoothly (office supplies, coffee, snacks, etc.)
- Send out courier packages as needed
- Other duties as required

**Desired Skills & Experience**
- Minimum of 3-5 years’ experience supporting a C-suite executive
- Agency experience is an asset
- Proven experience working in a professional manner: ability to handle sensitive information with a high degree of confidentiality
- Strong interpersonal and organizational skills with an ability to maintain confidentiality
- Ability to work with mínimal supervision and direction within a fast-paced, deadline
- oriented environment
- Ability to interact with all levels of staff and clients
- Demonstrated aptitude to prioritize tasks based on comparative importance and urgency
- Strong attention to detail and demonstrated ability to provide a high level of accuracy
- Solid judgment and decision-making ability
- Proficiency in expense management, travel coordination and office administration
- Attention to detail and a team player
- In-depth knowledge and proficiency in the use of Microsoft Office, including but not limited to Word, Excel, PowerPoint, Teams, and SharePoint

**Employment Transparency**About Us
We’re a global media agency designed to grow brands through culture. Over the last three years, we’ve been named as the fastest growing media agency in the world by independent media ratings agency, RECMA. Key to our success is the fact most media agencies are built for brand awareness, with a bias for paid media. We’re a little different. We’re built for brand relevance, with a bias for Cultural Velocity. We believe the brands that succeed move and adjust with consumers at speed, showcasing their relevance and meaningfully contribute to their lives. We call this Cultural Velocity - a measure for the speed at which a brand moves through culture to drive relevance. The faster a brand can move with culture, the more relevant they become and the greater the growth. Operating in over 90 countries, Initiative employs 4,000 of the smartest and most diverse talent in the industry.



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