Current jobs related to Administrative Coordinator - Moncton - The Salvation Army

  • Administration - Administrative/Marketing Coordinator

    3 weeks ago

    Moncton, Canada Accoravillage Full time

    77 Vaughan Harvey Blvd, Moncton, NB E1E 3R2, Canada Req #149 Tuesday, January 21, 2025 Since 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy...

  • Senior Administrative Coordinator

    3 days ago

    Moncton, New Brunswick, Canada International Game Technology Full time

    Company OverviewIGT is a global leader in gaming, delivering engaging and responsible experiences for players across all channels. Leveraging compelling content, innovation, player insights, operational expertise, and cutting-edge technology, our solutions drive growth and engage players.Job DescriptionAs an Executive Assistant II, you will provide...

  • Coordinator Administrative Services

    2 days ago

    Moncton, New Brunswick, Canada Rutgers University Full time

    Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.If you would like to bookmark this position for later review, click on the Bookmark link. If you would like to print a copy of...

  • Bilingual Sales Administrators and Coordinators

    4 weeks ago

    Moncton, Canada Canon Canada Full time

    Area of Interest: Administration Canon has been at the forefront of digital imaging solutions for more than 80 years. We’ve established a diverse culture that’s made us a respected and successful industry leader. Canon’s corporate philosophy is Kyosei: all people, regardless of race, religion, or culture, harmoniously living and working together into...

  • Bilingual Sales Administrator/coordinator

    3 weeks ago

    Moncton, Canada Canon Canada Full time

    **Bilingual Sales Administrators and Coordinators - multiple remote jobs.** Area of Interest: Administration Canon has been at the forefront of digital imaging solutions for more than 80 years. We’ve established a diverse culture that’s made us a respected and successful industry leader. Canon’s corporate philosophy is Kyosei: all people, regardless...

  • Regional Administrative Coordinator

    3 weeks ago

    Moncton, Canada Shannex Full time

    If you take pride in being compassionate, honest, professional and safe, consider an exciting and rewarding career at Shannex. Our communities offer more than a place to work - they welcome and celebrate Great People who inspire meaningful connections while Leading the Way to Better Living. We are searching for a full-time Regional Administrative...

  • Finance & Administration Coordinator

    3 weeks ago

    Moncton, Canada Nustadia Recreation Inc. Full time

    Nustadia Recreation Inc. (NRI) is a diversified, multi-faceted employer in the growing field of recreational services. Designed to deliver safe and sustainable recreation to communities, NRI is committed to creating recreational experiences that are second to none! With a national approach, NRI provides a large corporate feel with the small business touch...

  • Administrative Associate

    3 weeks ago

    Moncton, Canada Construction Association of New Brunswick Moncton Northeast Full time

    **Job Title**: Administrative Associate **Reports To**: Executive Director **Location**: Moncton, New Brunswick **Job type**: Full-time **Schedule**:Monday to Friday 8.30am-4.30pm **Salary**: $45,000 - $55,000 based on experience **Job Summary**: Reporting to the Executive Director, the _**Administrative Associate**_performs a wide range of...

  • Administrative Assistant

    2 weeks ago

    Moncton, Canada Kenneth E Spencer Memorial Home Full time

    **Job Description: Administrative Assistant** **Position Title**: Administrative Assistant **Department**: Administration **Reports To**: Executive Director of Kenneth E. Spencer Memorial Home **Location**: Kenneth E. Spencer Memorial Home Inc., Moncton, NB **Position Summary**: **Key Responsibilities**: **Executive Support**: - Manage the Executive...

  • Administrative Assistant

    3 weeks ago

    Moncton, Canada 3% Realty Atlantic Inc Full time

    As an administrative Assistant, you will provide comprehensive administrative support to our CEO/Owner. Your responsibilities will include, but are not limited to - **Administrative Support**: Manage calendars, schedule meetings, and coordinate appointments. - **Client Communication**: Handle correspondence and communications with clients, agents, and...

  • Administrative Assistant

    2 weeks ago

    Moncton, Canada 3% Realty Atlantic Inc Full time

    **Applications must be submitted through this online portal** As an administrative Assistant, you will provide comprehensive administrative support to our CEO/Owner. Your responsibilities will include, but are not limited to - **Administrative Support**: Manage calendars, schedule meetings, and coordinate appointments. - **Client Communication**: Handle...

  • Administrative Operations Manager

    2 days ago

    Moncton, New Brunswick, Canada International Game Technology Full time

    Administrative Support RoleWe are seeking an experienced administrative professional to join our team as an Executive Assistant II. The ideal candidate will possess excellent organizational skills, strong communication abilities, and attention to detail. Key duties include:Calendar management and scheduling across different time zones.Travel coordination,...

  • Administrative Services Coordinator

    5 days ago

    Moncton, New Brunswick, Canada Government of Canada - Atlantic Full time

    Company OverviewThe Government of Canada - Atlantic seeks an experienced administrative services manager to co-ordinate daily operations, prepare annual budgets, and direct corporate governance and regulatory compliance procedures.Key ResponsibilitiesCo-ordinate administrative services, including planning, organizing, directing, controlling, and evaluating...

  • Administrative Operations Manager

    12 hours ago

    Moncton, New Brunswick, Canada International Game Technology Full time

    Job DescriptionAs an Executive Assistant II, you will provide high-level administrative support to our Vice President, focusing on executive activities coordination, project management, and day-to-day operations. Key responsibilities include:Managing calendars and scheduling business activities across different time zones.Coordinating domestic and...

  • Regional Coordinator

    4 weeks ago

    Moncton, Canada Scotiabank Full time

    Requisition ID: 191672 Join a purpose driven winning team, committed to results, in an inclusive and high-performing culture. The Regional Coordinator, Client Support is responsible for the execution of day-to-day operational tasks & activities to support the Region. **Duties & Responsibilities: (What you will do)** - Maintain office systems including but...

  • Moncton Medical Education Administrative Coordinator

    3 weeks ago

    Moncton, Canada Horizon Health Network Full time

    Moncton Medical Education Administrative Coordinator (MECM) (N-B) PCN 1005134 Location: Moncton area (Horizon), Management and Business Professional - Moncton Area, New Brunswick - Temporary Full Time Competition #: 125553 External Posted: February 3, 2025 Closes: February 16, 2025 at 11:59 pm Atlantic Standard Time Anticipated Start Date: February 21,...

  • Office Administrator

    4 weeks ago

    Moncton, Canada Ultra Air Conditioning Limited Full time

    **Job Summary** **Duties**: - Manage office supplies and equipment inventory - Payroll, AP, AR and invoicing - Coordinate and schedule, service calls, meetings, appointments, and travel arrangements - Assist in budgeting and financial record-keeping - Supervise administrative staff and delegate tasks as needed - Maintain organized filing systems for both...

  • Language School Administrative Assistant

    3 weeks ago

    Moncton, Canada Multicultural Association of the Greater Moncton Area Full time

    **Job Title**: **Language School Administrative Assistant** **Reports to**: **Assistant Language Manager** **Position**: **Full-Time, Permanent** **Languages**: **Bilingual (English/French); additional languages are an asset** **Remuneration**: **$41,600 - 45,760** **The Opportunity** Are you an organized and detail-oriented individual with a knack for...

  • Manager, Administrative Services

    3 weeks ago

    Moncton, Canada Grant Thornton Full time

    **Who we are** You know those big cities that still feel like small towns? Where everyone’s friendly and helps each other out? That’s like Grant Thornton. Except here we’re all professionals and there isn’t a mayor or a general store. What we’re trying to say is that we’re a large and growing professional services firm that still feels like a...

  • Service Coordinator

    4 weeks ago

    Moncton, Canada Britannia Fleet Services Full time

    **Job Description: Service Coordinator** Thermo King is seeking a **Service Coordinator** for our Moncton, NB location. If you are detail-oriented, proficient in data entry, and have excellent time management skills, this role offers an exciting opportunity to grow with a global leader in transport temperature control systems. As a **Service Coordinator**,...

Administrative Coordinator

1 month ago

Moncton, Canada The Salvation Army Full time

The Administrative Coordinator is responsible to provide efficient and effective administrative support to the Executive Director, and Leadership Team in the delivery of all the projects and ministries related to the CJS Greenfield House Ministry Unit.

This will include secretarial, administrative, and accounting duties, in such areas as payroll, timekeeping, benefits, work shift scheduling, filing systems, accounts payable/receivable, petty cash, banking, and preparation of various ministry reports as needed.

**KEY RESPONSIBILITIES**:
**A**dministrative Support**:

- Build and maintains databases (e.g., employee/volunteer information, contact lists, inventory, hours worked); maintains input into the Salvation Army Management Information System - S.A.M.I.S.
- Prepare and receive paperwork for various projects and processes related to the ministry unit.
- Coordinate meetings, calendars, special events, and travel; take and distribute minutes, conduct research as needed for meetings, etc.
- Provide support as needed with confidential HR matters which require Executive Director’s involvement.
- Collaborate with the Leadership Team to ensure ongoing ministry unit compliance with all Salvation Army Operating Policies and Procedures.
- Make decisions on routine administrative matters, including dealing with urgent situations in the absence of the Executive Director.

**Finance**:

- Prepare and deposit funds to the local bank, creating and submitting deposit summaries to Regional Accounting Centre (RAC).
- Take lead role in preparation for financial and risk management audits.
- Maintain an efficient filing system for storage of financial records and confidential client files in keeping with The Salvation Army Data Retention policy.
- Prepare, review and/or approve various account reconciliations.
- Respond to routine enquiries, both internal and external customers/vendors
- Process cash receipts and contributions, monetary donations from the public, clients, etc.; issues tax receipts as required for charitable giving.
- Prepare detailed monthly financial billings for Correctional Services Canada and maintains statistics on funding to track amounts for amounts received and contractual maximums.
- Monitor stored financial reports and destroys old reports as per retention of records policies.
- Maintain proper records and ensure that all legal requirements concerning the financial operation of the ministry unit are met.
- Adhere to the values, mission and operating policies of The Salvation Army concerning employees and finances.
- Other duties as assigned or directed.

**Accounts Payable**:

- Work with the accounting systems (TEM, Business World, etc.) concerning accounts payable & receivable.
- Process all staff expense claims in TEM.
- Ensure all AP invoices are coded accurately according to TSA statement of accounts and unit budget provisions; approve and submit invoices for payment in a timely manner.
- Split invoice amounts appropriately in Business World between departments/units as necessary.
- Review and monitor all AP invoices in system.
- Follow up on AP invoice enquires from vendors and or staff members.

**Petty Cash**:

- Provide oversight to petty cash and Day Parole Allowance process; ensure the proper maintenance of petty cash fund, including reconciliation and replenishment of funds on a regular basis; oversee risk management with respect to cash handling, including access to safe.
- Code and process petty cash disbursements and forward to RAC for payment.
- Ensure Balance Sheet accurately reflects Petty Cash on hand and make corrections as needed.

**Payroll**:

- Assume Timekeeper and Administrator role in UltiPro.
- Input payroll information for employees which includes employee hours, vacation, and sick time.
- Administration oversight of Human Relations (UltiPro: payroll, benefits, training,).
- Track employee training requirements and ensure training is kept up to date by scheduling as needed.
- Monitors reliability status expiry for employees and supports Executive Director in renewal process.
- Make changes to employee's profile as it relates to payroll changes, new hires and terminations.
- Liaise with THQ payroll and/or Human relations departments regarding payroll concerns.
- Maintain/ updates filing system for all HR-related documents, contracts, reports, etc.

**CRITICAL RELATIONSHIP MANAGEMENT**

**Governance **Boards and Councils**:Local groups and Greenfield House Community Council.

**Internal**:Executive Director, Leadership Team, ministry unit staff; TSA Human Relations, Public Relations and Finance.

**External**:community partners, donors, and volunteers.

**MANAGERIAL/Technical Leadership RESPONSIBILITY**:

- Reports directly to: Executive Director
- Operate as a member of the Greenfield House Leadership Team, being exposed to highly confidential information at the senior management level. As the designated HR representative on site, provide HR information to employees a