Special Poll Coordinator

3 days ago

Regina, Canada City of Regina Full time

**Openings**: 1
**Type of Posting**: External
**Location Name**: City of Regina, Regina, Saskatchewan, CA
**Date Posted**: March 6, 2024
**Closing Date**: Open Until Filled
**Profession**: Administrative & Support Services
**Experience Level(s)**: Intermediate
**Desired Employment Status**: Term up to 10 months
**Education Level(s)**: Office administration/secretarial certificate or a diploma or certificates in Public, Business or Office Administration from an approved school/college.
**Job ID**: 1835

**Please Note**: This is a term position up to December 31, 2024.

Join a dynamic team dedicated to ensuring the smooth operation of the 2024 Municipal/School Board election in Regina. If you have a passion for politics and seek an opportunity to grow your experience and career, this is the role for you.

As the Special Poll Coordinator, you’ll play a crucial role in delivering outstanding customer service, building strong relationships, and contributing to the success of a vital democratic process. Your strong leadership skills will be the driving force behind the seamless execution of the Special Polls. Armed with exceptional customer service skills, you'll forge strong working relationships with stakeholders, navigating a high-pressure environment with legislated deadlines and evolving priorities. Your ability to thrive under pressure, coupled with your knack for creative problem-solving, will be instrumental in ensuring the success of this critical process.

In this role, you'll be the organizational linchpin, efficiently handling confidential information, creating and maintaining files, and generating reports. Your mastery of Microsoft Office products is so profound that you could offer insights to their development team. Beyond that, your leadership skills will shine as you assist with organizing and facilitating training of election workers. Your meticulous attention to detail and commitment to accuracy will be the bedrock upon which the entire election process rests.

**Key Competencies & Qualifications**:Coordination**:
Coordinate the recruitment, training, and supervision of special poll workers.
Assist with updating the training plan for election workers.
Prepare and distribute special poll materials and equipment with precision.
Ensure compliance with election legislation and procedures.
Assist with the verification and counting of special ballots.
Assist/oversee the planning, ordering and packaging of election supplies.

**Communication**:
Monitor and report on the progress and issues related to special polls.
Updating procedures and documentation.
Have exceptional interpersonal skills with the ability to maintain confidentiality

**Computer/Technology Literacy**:
Operate standard audio and visual equipment for presentations and training sessions

**Organization**:
Work well under pressure in a fast-paced environment with shifting priorities.
Excel at multi-tasking and organizing work efficiently.
Excellent attention to detail
Have a strong understanding and appreciation of urgency

**Other**:
Have confidence and can work independently, as well as part of a team, in a continually changing and time sensitive work environment

**To be successful in this role, you'll need**:
Office administration/secretarial certificate or a diploma or certificates in Public, Business or Office Administration from an approved school/college.
(5) years or more of progressively responsible experience in an office environment performing senior administrative support functions of which at least two (2) must be in a senior secretarial and supervisory position
A minimum typing speed of 50 wpm.
The ability to work independently and as part of a larger team.
The ability to manage multiple priorities and deadlines in a fast-paced environment.
The ability to maintain accuracy, confidentiality, and professionalism at all times.
The ability to be courteous and tactful with all customers and stakeholders.
Considerable depth and breadth of related administration experience.

**The Good Stuff**:
Schedule Days Off (SDOs) 12 paid days per annum(Pro-rated)
Benefits package (no waiting period)
An inclusive and diverse work culture

Join us in making democracy work

**- Note**: Testing may be done to evaluate knowledge, skills and abilities.

**Jurisdiction**: Out of Scope
**Division**: Office of the City Clerk
**Annual Salary**: $53,991.00 - $71,991.00 (2023 Rates)

The City of Regina acknowledges that we are on Treaty 4 Territory, and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and the homeland of the Métis Nation.
We want to show our recognition and respect to the Nations and the ancestors of this territory, we are grateful for the privilege to be here, to co-exist. We recognize that much of the harms of the past have shaped our relationship; we are committed to our work of building trust. We hope for good and everlasting relationships to create true partnerships with Indigenous peoples.

  • Operations Coordinator

    4 weeks ago

    Regina, Canada Special Olympics Saskatchewan Inc. Full time

    **Position Title: Operations Coordinator - Term Position** Report To: Chief Executive Officer **About Special Olympics Saskatchewan** Special Olympics Saskatchewan is dedicated to enriching the lives of individuals with an intellectual disability through sport. Special Olympics is more than an event - Special Olympics Saskatchewan delivers world-class...

  • Events and Special Projects Coordinator

    2 months ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Graduate Studies & Research Unit Graduate Studies and Research Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Are you ready to be at the forefront of a transformative initiative that propels graduate...

  • Events and Special Projects Coordinator

    4 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Graduate Studies & Research Unit Graduate Studies and Research Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Are you ready to be at the forefront of a transformative initiative that propels graduate...

  • Events and Special Projects Coordinator

    1 week ago

    Regina, Saskatchewan, Canada University of Regina Full time

    Faculty/Department Faculty of Graduate Studies & Research Unit Graduate Studies and Research Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position SummaryAre you ready to be at the forefront of a transformative initiative that propels graduate...

  • Events Manager and Special Projects Officer

    3 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department University Advancement & Communications Unit University Advancement & Communications-Alumni & Community Engagement Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family N/A Category Staff Number of Vacancies 1 Position Summary Get ready for an exciting journey as the...

  • Traffic Coordinator

    2 months ago

    Regina, Canada Brandt Full time

    Brandt is currently looking for a Traffic Coordinator in our Regina location. This position is responsible for the coordination of transportation and logistics function. DUTIES & RESPONSIBILITIES - Coordinating and tracking the total transportation and logistics function for whole goods and attachments - Developing new transport vendors - Expediting...

  • Traffic Coordinator

    1 day ago

    Regina, Canada Brandt Full time

    Brandt is currently looking for a Traffic Coordinator in our Regina location. This position is responsible for the coordination of transportation and logistics function. DUTIES & RESPONSIBILITIES - Coordinating and tracking the total transportation and logistics function for whole goods and attachments - Developing new transport vendors - Expediting...

  • Traffic Coordinator

    2 months ago

    Regina, Canada Brandt Full time

    Brandt is currently seeking a Traffic Coordinator for our Regina location. This position is responsible for the coordination of transportation and logistics function. **DUTIES & RESPONSIBILITIES**: - Coordinating and tracking the total transportation and logistics function for wholegoods and attachments - Developing new transport vendors - Expediting...

  • Traffic Coordinator

    1 week ago

    Regina, Saskatchewan, Canada Brandt Full time

    Brandt is currently seeking a Traffic Coordinator for our Regina location.This position is responsible for the coordination of transportation and logistics function.DUTIES & RESPONSIBILITIES: Coordinating and tracking the total transportation and logistics function for wholegoods and attachments Developing new transport vendors Expediting shipments Monitor...

  • Sales Coordinator

    4 weeks ago

    Regina, Canada Brandt Full time

    Brandt Group of Companies is currently seeking a Sales Coordinator for our Regina, SK location.Duties & ResponsibilitiesWith a sales network from coast-to-coast-to-coast, efficient access to sales data and tools are integral to growing the performance and profitability in the entire organization.  By effectively analyzing and leveraging data for...

  • Sales Coordinator

    1 month ago

    Regina, Canada Brandt Full time

    Brandt Group of Companies is currently seeking a Sales Coordinator for our Regina, SK location.Duties & ResponsibilitiesWith a sales network from coast-to-coast-to-coast, efficient access to sales data and tools are integral to growing the performance and profitability in the entire organization.  By effectively analyzing and leveraging data for...

  • Sales Coordinator

    2 weeks ago

    Regina, Canada Brandt Full time

    Brandt Group of Companies is currently seeking a Sales Coordinator for our Regina, SK location.Duties & ResponsibilitiesWith a sales network from coast-to-coast-to-coast, efficient access to sales data and tools are integral to growing the performance and profitability in the entire organization.  By effectively analyzing and leveraging data for...

  • Learning and Development Coordinator

    6 days ago

    Regina, Canada Siskinds LLP Full time

    Siskinds LLP is a leading law firm located in Southwestern Ontario. We are a team of over 240 lawyers and staff covering personal legal services, business law, personal injury law, and class actions law as well as over 25 specialized practice areas. We help clients make the right legal choices, manage their legal affairs, and resolve complicated matters....

  • Learning and Development Coordinator

    5 days ago

    Regina, Canada Siskinds LLP Full time

    Siskinds LLP is a leading law firm located in Southwestern Ontario. We are a team of over 240 lawyers and staff covering personal legal services, business law, personal injury law, and class actions law as well as over 25 specialized practice areas. We help clients make the right legal choices, manage their legal affairs, and resolve complicated matters....

  • Administrative Coordinator

    4 weeks ago

    Regina, Canada CAA Saskatchewan Full time

    **Administrative Coordinator** Regina - Full Time Position - Want to work for Canada’s most trusted brand? CAA Saskatchewan wants you!_ As an Administrative Coordinator, you will directly contribute to the success of CAA Saskatchewan by supporting internal and external clients. As a trusted member of the team, you’ll ensure the efficient and effective...

  • Gate Project Coordinator

    3 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Graduate Studies & Research Unit Graduate Studies and Research Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Are you ready to make a significant impact on graduate education and entrepreneurship?...

  • Gate Project Coordinator

    3 days ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Graduate Studies & Research Unit Graduate Studies and Research Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Are you ready to make a significant impact on graduate education and entrepreneurship?...

  • Sales Coordinator

    1 week ago

    Regina, Canada Brandt Full time

    Brandt Group of Companies is currently seeking a Sales Coordinator for our Regina, SK location. Duties & Responsibilities With a sales network from coast-to-coast-to-coast, efficient access to sales data and tools are integral to growing the performance and profitability in the entire organization. By effectively analyzing and leveraging data for...

  • Hse Coordinator

    3 weeks ago

    Regina, Canada WesTower Communications Ltd. Full time

    The HSE Coordinator is responsible for providing support in planning, establishing, implementing, and maintenance of WesTower Communications’ health and safety program. This position will provide coordination of the day-to-day safety requirements of the wireline construction division including training, orientations, incident tracking, investigations,...

  • Experiential Programs Coordinator

    2 weeks ago

    Regina, Canada University of Regina Full time

    Faculty/Department Faculty of Business Administration Unit Business Admin-Other Employee Group URFA APT Collective Agreement Consideration Open with preference given to APT members. CUPE 5791 Job Family Category Staff Number of Vacancies 1 Position Summary Join our team and share in our Vision, **_where responsible business comes to life through education...