Centre Operations Officer

2 weeks ago

Halifax, Canada Saint Mary’s University Full time

**Position Title**:Centre Operations Officer
**Start date**: As soon as possible
**Salary**:$50,960 plus benefits
**Status**: Full-time (35 hrs a week)
**Duration**:Term Position ending March 31, 2027
**Location**: Halifax, Nova Scotia

**TransCoastal Adaptations Centre for Nature-Based Solutions (TCA)** at Saint Mary's University is seeking a full-time Centre Operations Officer, who will work with closely with the TCA Executive Director, Lab and Project Managers to oversee the day-to-day operation of TCA, as well as administration of research and grant funded projects. Time will be divided between a variety of projects depending on requirements, timelines and urgency for action. The Centre Operations Officer will be a member of the core executive team where collaborative decision-making, integrity and shared passion for enhancing sustainability of coastal ecosystems and communities are paramount. We offer a dynamic, flexible work environment with opportunities to get your hands dirty on applied projects in the field.

**RESPONSIBILITIES**
- Assisting the Executive Director with the operation of TCA, striving to support the long-term sustainability of the research centre.
- Managing administrative and financial tasks including budgeting; working closely with the Making Room for Wetlands Project Manager, TCA Lab Manager, and financial and administrative units at Saint Mary's University; tracking the annual TCA project budgets to support financial reporting.
- Coordinating the day-to-day operation of TCA including maintaining records and files, creating meeting agendas, and taking and distributing meeting minutes (including Centre TCA Board of Director meetings), among other duties.
- Reporting; providing support to the Principal Investigators (PIs), Lab and Project Managers, including gathering and compiling information to assist with the development of reports and tracking project milestones.
- Assisting with staff recruitment, including drafting job postings, interviewing, contacting references and hiring staff and students as required.
- Supporting grant and other funding proposals, including project funding opportunities, and internal and external wage subsidy programs; proofreading/editing material for accuracy
- Coordinating logistics for team meetings, workshops, and community/stakeholder meetings as necessary including notification, venue, facilitation and follow-up; Coordinate logistics for field and conference travel (with the Lab Manager) and process travel advances and expenses.
- Performs other dutiesrelated to the administration of multiple multi-year projects as required by the PIs, Lab and Project Lab Managers.

**PROFILE**

We are looking to hire an organized, dedicated and flexible professional who will thrive in a dynamic, academic environment. The Centre Operations Officer will strive to support the success of TCA, projects and the research team, while following procedures and policies outlined by Saint Mary's University.

**Skills and Qualifications**:

- Completion of post-graduate education in an environmental field, plus an additional 2 years of project and administrative training and experience;
- Experience in large project delivery, including financial management and reporting;
- Experience tracking budgets, including high-value, multi-year budgets, for multiple projects
- Proficiency in computer skills (MS Office 365, Sharepoint, Teams, Zoom); experience with Adobe, Vena, SAP Business Objects considered an asset;
- Demonstrated ability to communicate with diverse stakeholders and rightsholders including NGOs, rural landowners, planners, scientists, First Nations communities and decision makers;
- Must have strong written and oral communication skills;
- Must have strong organizational and time management skills;
- Must be highly motivated, independent and hard-working;
- Experience working with First Nations Communities is considered an asset;
- NGO experience considered an asset;
- Must be a Canadian citizen or legally entitled to work in Canada;
- Must have a valid NS drivers license.

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