Legal Administrative Assistant
1 month ago
**Responsibilities and duties**:
- Assisting an Immigration Consultant with complex legal matters in the areas of
Canadian immigration.
correspondence and document files.
- Contacting IRCC and other government agencies with respect to client
matters.
- Scheduling appointments/meetings.
- Creating and maintaining client case lists.
- Entering data on immigration forms (both paper and online).
- Inputting reminders, updates and saving correspondence.
- Obtaining government filing fee payments.
- Filing, faxing, scanning, and copying.
- Arranging document delivery and couriers.
- Assisting with routine correspondence.
- Performing other administrative tasks as required.
- Maintaining and overseeing all communication with clients, while
appropriately managing client expectations
**Position Specific Competencies**:
- Canadian or U.S. immigration experience.
- Be a self-starter who is capable of working both independently and in a group
setting.
- Have excellent attention to detail
- Ability to listen, empathize, build rapport and connect with prospective clients,
as well as the ability to set and manage client expectations through eective
and timely communications, thus ensuring the highest quality of customer
service and professional services
- Possess excellent oral & written skills.
- French and Any other language proficiency is an asset
- Ability to work in a fast-paced environment with tight deadlines.
- Proficient computer skills such as, Word, Excel, Adobe Acrobat and Outlook.
and phone.
**Education**
College, CEGEP or other non-university certificate or diploma from a program of
1 year to 2 years or equivalent experience
**Experience**
1 year to less than 2 years
**Computer and technology knowledge**
MS Word
Electronic mail
MS Excel
MS Outlook
MS PowerPoint
**Area of work experience**
Contracts
Correspondence
Reports and records
**Work conditions and physical capabilities**
Fast-paced environment
Tight deadlines
Attention to detail
**Personal suitability**
Accurate
Client focus
Dependability
EEcient interpersonal skills
Excellent oral communication
Excellent written communication
Organized
Reliability
**Salary**: $17.00-$20.00 per hour
**Benefits**:
- On-site parking
- Paid time off
Schedule:
- 8 hour shift
- Monday to Friday
Work Location: Hybrid remote in Kanata, ON
Expected start date: 2023-03-01
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