Coordinator, Procurement

4 months ago

Vaughan, Canada Toronto and Region Conservation Authority (TRCA) Full time

**Position Details**:
**Current Rate of Pay**: Min = $36.68/hr, Max = $42.51/hr
**Employment type**: Permanent Full-time
**Hours of work**: 35 hrs/week
**Work location**: Head Office
**Division**: Corporate Services
**Business unit**: Finance
**Travel**: None
**Remote Work**: Hybrid

**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.

**How you will contribute as part of the TRCA team**:
The Coordinator, Procurement coordinates all aspects of vendor management, credit, and purchase order processing, as well as supports the management of procurement related databases. This role supports the development of procurement processes and procedures as well as facilitates related training for the organization.

**Major Responsibilities**:

- Coordinates vendor management, credit and purchase order processing, and request for proposoals (RFP’s). Supports the management of procurement related databases.
- Maintains and tracks a list of all TRCA VOR arrangements, advising Authorized Buyers of contract expiration and possible renewals/extensions, conducting compliance audits on a regular basis.
- Manages procurement system administration and quality assurance and control with a focus on accuracy.
- Works with the Supervisor, Procurement to develop and update training materials related to procurement systems, processes and procedures.
- Contributes to the development and implementation of industry best practices, more efficient procurement processes and procedures and the innovative use of new technology.
- Coordinates version control of procurement and agreement templates.

**What will you need to succeed**:
Education (degree/diploma/certifications/licenses)
- Post-secondary diploma or degree in Business, Commerce, Finance, Procurement or a related field

Experience
- 2+ years of experience in a procurement

Knowledge/Skill/Ability - Competencies
- Demonstrated ability to prepare consultant terms of reference and procurement documents.
- Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence. (concise, logical, grammatically correct)
- Demonstrates responsive to internal and external customer requests and needs.
- Ability to communicate effectively with tact and courtesy.
- Understanding of accounting software for the purposes of financial records keeping and data accuracy.
- Computer proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint; advanced MS Excel capabilities for analysis, data visualization.

**What TRCA has to offer you**:
As part of a progressive team, you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours: integrity, collaboration, accountability, respect, and excellence (icare).

**You will be part of a diverse and inclusive organization that**:

- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan - OMERS/OTPP).
- Pregnancy & Parental Leave Top-Up Program.
- Provides unique TRCA Perks.
- Provides flexible work arrangements.
- Offers potential for career growth and advancement.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.

Personal information you provide through the TRCA recruitment, selection, and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act. Any questions regarding this collection activity should be directed to the Manager of Records and Information, 101 Exchange Avenue, Vaughan, Ontario, L4K 5R6, (437) 880 2308.

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