Executive Assistant

4 weeks ago

Toronto, Canada Harlo Entertainment Full time

Harlo Entertainment is a Toronto-based operator, management and private equity company with experience in both the hospitality and entertainment industry. With first-hand insights and perspectives, Harlo Entertainment defines best-in-class, luxury experience and is deeply committed to the highest level of guest satisfaction.

We are a people first culture. We strive to create great outcomes and to establish win-win partnerships through integrity, reliability, inclusivity, and great communication. Our greatest asset is our people, as they are the powerhouse behind our outcomes.

We challenge the status quo. We are disruptors. We are bold in what we do. We are brave, think big and move swiftly. We don't just acknowledge change, we initiate and embrace it.

We always bring our best. We hold ourselves accountable for over-delivering on a consistent basis. We take responsibility for the outcome of our work. Done is better than perfect.

We find a way to make it possible. We are in the business of storytelling and remarkable experiences to create moments that matter. We ooze passion and pride in everything we do. We are relentless, driven and proud. We dig deep, we get our hands dirty. There is no challenge is too big or too small for our team.

**What You’ll Do**
- Support management of the Managing Partner's calendar, schedule meetings, and coordinate travel arrangements.
- Prepare and edit correspondence, presentations, reports, and other documents as needed.
- Anticipate the Managing Partner's needs and proactively address them.
- Assist with personal tasks and errands as requested.
- Support coordination and management projects from conception to completion, ensuring adherence to deadlines and budgets.
- Support development of project plans, including timelines, milestones, and resource allocation.
- Communicate effectively with stakeholders to gather requirements, provide updates, and resolve issues.
- Monitor project progress and identify risks or delays, implementing mitigation strategies as necessary.
- Collaborate with various departments to identify opportunities for improvement and implement solutions.
- Manage facilities and office logistics, including maintenance, supplies, and equipment.
- Assist with tracking and reporting expenses.

**What You’ll Need**:

- Bachelor's degree
- Proven experience in executive assistant roles, supporting C-level executives or equivalent.
- Strong project management skills, with a demonstrated ability to manage multiple projects simultaneously.
- Excellent organizational and time management skills, with meticulous attention to detail.
- Proficiency in Microsoft Office Suite and project management tools (e.g., Asana, Trello, or similar).
- Excellent communication and interpersonal skills, with the ability to interact effectively with individuals at all levels.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Proactive problem solver with a positive attitude and a strong work ethic.

**What We Offer**
- Competitive compensation, including comprehensive benefits, spending account and professional development program.
- Opportunity to develop skills and gain experience in multiple disciplines in a fast-paced environment.
- Dynamic and fun office culture with colleagues who share the same core values.
- Exclusive perks from our portfolio companies, including restaurants and fitness studios.
- Unlimited vacation policy.

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