Administrative Associate

3 weeks ago

Vancouver, Canada Goh Ballet Full time

You are a dynamic, nimble, organized, detail-oriented and self-motivated individual. You have experience providing administrative support and can work independently with mínimal instruction. You are thoughtful and trustworthy, yet resilient, flexible and willing to do what it takes to get the job done to improve our organization. You understand our mission and can play a part in advancing administrative processes, overall operations and the important work of Goh Ballet Canada.
- Excellent verbal and written communication skills with great customer service mindset and the ability to deliver to a high standard of competence.
- Ability to work in a fast-paced environment and assist in organizing priorities and deadlines
- Comfortable with invoicing, payment tracking and technology, specifically using Microsoft Office Suite, G-Suite, & Canva.
- Flexible, adaptable, robust, and resilient, willing to go above and beyond. You'll care about the little details that make the Academy run more smoothly or that make a difference to stakeholders.
- The ability to work well under pressure and a proven ability to prioritize, manage and meet conflicting deadlines. Desire to grow with Goh Ballet Canada, taking on increased responsibility and a diverse range of duties as needed.

**Duties**:
**Administrative Support**:

- Provide full administrative services i.e. communications with parent communities, collection of fees, word processing, telephone messages, confidential filing, etc.
- Researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
- Continue to build the administrative processes of the academy with strong organizational skills.
- Assisting with the Artistic Staff appointment/meeting schedule, class schedule, conferences, and travel bookings
- Prepare budgets, reconcile, and track related income/expenses.
- Contribute to tasks which could include but are not limited to:

- Annual recruitment targets and retention
- All events, presentations and productions
- Fundraising initiatives
- Marketing, PR and Communication Initiatives
- Provide support to the wardrobe department acting as a bridge between artistic and administrative responsibilities relating to productions and events.

**Operations & Facilities Support**:

- Supervise facility cleaning, hygiene, safety and maintenance and keep track of facility assets.
- Ensure meeting preparation is carried out and any rooms are booked and set up in advance with all necessary equipment and refreshments.

**Salary**: From $41,600.00 per year

**Benefits**:

- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Vancouver, BC V5T 3C9: reliably commute or plan to relocate before starting work (required)

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (required)

**Language**:

- Mandarin (preferred)

Work Location: In person

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