Executive Assistant to CEO
7 months ago
**About us**
FocalPoint is a leading Franchisor dedicated to transforming businesses and individuals through proven coaching methodologies provided by our Franchisees. As the exclusive provider of Brian Tracy's coaching content, we uphold a commitment to excellence, integrity, and innovation in our coaching services.
**Job Title**: Executive Assistant to the CEO
**Responsibilities**:
- Calendar Management: Maintain and manage the CEO's calendar, including scheduling appointments, meetings, and travel arrangements.
- Meeting Preparation: Prepare briefing materials, agendas, and presentations for meetings, ensuring the CEO is well-prepared and informed.
- Deadline Management: Monitor and track deadlines for projects, reports, and deliverables, ensuring the CEO stays on schedule.
- Document Management: Organize and maintain confidential company documents, files, and records, ensuring easy access and retrieval.
- Travel Coordination: Arrange travel logistics, accommodations, and itineraries for the CEO, optimizing efficiency and comfort.
- Task Delegation: Delegate tasks to appropriate staff members and follow up to ensure timely completion, holding team members accountable for meeting deadlines.
- Priority Management: Assess and prioritize the CEO's workload, proactively identifying areas where support is needed to optimize productivity.
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
- Problem Solving: Anticipate potential issues and obstacles, and proactively address them to keep operations running smoothly.
- Personal Assistance: Provide personal assistance to the CEO as needed, including managing personal appointments, errands, and household tasks.
**Qualifications**:
- Proven experience as an executive assistant or similar role supporting C-level executives.
- Strong calendar management experience is required (Google Calendar & Calendly Management).
- Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
- Strong communication skills, both written and verbal, with the ability to interact confidently with individuals at all levels.
- Discretion and confidentiality in handling sensitive information.
- Knowledge of basic office equipment operation (e.g., printers, scanners)
- Familiarity with Apple Computers is a plus
- Ability to remain calm under pressure and adapt to changing priorities.
- Resourcefulness and problem-solving skills.
- Previous experience in project management or event planning is a plus.
We offer competitive compensation based on experience.
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
**Salary**: From $50,000.00 per year. Salary noted is a base and increases based on experience.
Expected hours: 80 per week
**Benefits**:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8-hour shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative experience: 2 years (required)
**Language**:
- English (required)
Work Location: In person
Pay: From $50,000.00 per year
**Benefits**:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Vision care
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
**Education**:
- Secondary School (preferred)
**Experience**:
- Administrative experience: 2 years (required)
**Language**:
- English (required)
Work Location: In person
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