Document Controller

4 weeks ago

North Bay, Canada Stantec Full time

Document Controller - ( 2300014S )

**Description**

At our core, we are a community. Together, we exercise creative thought, developing engineering and designs as individual as the people and projects we touch. From approval and permitting to design and construction management services, we put the goals of our clients and their communities at the center of everything we create. Join us as we assist mining companies in getting mined materials to communities around the globe.

**Your Opportunity**

We are seeking someone who brings practical and technical document controls experience (particularly in a heavy industrial industry) and is enthusiastic about sharing knowledge with others while learning new skills.

This position provides document management / document control services for our mining projects and offers a flexible office and remote work balance.

Our team is highly collaborative, fast-paced, and geographically diverse. A team-first mentality, along with hard work, flexibility, exceptional customer service, and personal accountability are the keys to our success.

If you are the type of person who is invigorated by opportunities presented through change and collaboration with others, we would love to meet you

**Your Key Responsibilities**

Partner with others to:

- Support project teams in staying on schedule and within budget
- Tracking, controlling, and providing status reports of deliverables throughout their lifecycles
- Supporting tracking and controlling the document initiation, revision and completion process
- Controlling and documenting exchanges of communication between Stantec and our clients
- Ensure quality, accuracy, and adherence to Stantec and client standards which govern items such as, but not limited to: workflows, metadata, formatting, document and revision numbering, approvals
- Provide training, guidance and support for Stantec’s electronic and hard copy filing systems standards
- Participate in continuous improvement initiatives
- Promote a culture of safety
- Perform project and operational administrative duties, such as:
+ Formatting, editing and proofreading documents and files

+ Organize meetings, attend meetings and possibly record meeting minutes

+ Document project actions and decisions

**Qualifications**

**Your Capabilities and Credentials**
- Experience with document control systems and software, processes, and standards, particularly within heavy industrial industries
- Ability to support several projects simultaneously with ease
- Expertise in time management
- Superior collaboration abilities
- Ability to multitask, work under pressure and meet tight deadlines
- Ability to learn and adapt to software, programs and processes quickly

**Excellence in the following areas**:

- Communication (written and verbal, to a variety of audiences)
- Critical thinking and analytics
- Interpersonal skills
- Organizational skills
- Attention to detail
- Multitasking
- Prioritization
- Effective team player with demonstrated ability to work with little or no supervision
- Proficiency with the following software:
+ Microsoft (MS) Office Suite: Word, Excel, PowerPoint, and Outlook

+ Visio

+ Adobe Acrobat Professional

+ File-sharing and electronic document management systems (EDMS) platforms, such as ProjectWise, SharePoint, Aconex, FTP sites, Bluebeam Revu and others
- Familiarity with the project management lifecycle

**Education and Experience**

Post-secondary degree in related field with minimum of 6-8 years’ relevant experience.

Experience working on heavy industrial projects at a consulting engineering firm is desirable.

Typical working environment includes working with computers and remaining sedentary for long periods of time. Occasional travel may be required.
- This description is not a comprehensive listing of duties or responsibilities. Other tasks may be assigned or may be changed at any time with or without notice._

Stantec is a place where the best and brightest come to build on each other’s talents, perform exciting work, and make an impact on the world around us. Join us and redefine your personal best

**Primary Location** : Canada-Ontario-North Bay

**Organization** : BC-1695 Mining-CA Canada

**Employee Status** : Regular

**Job Level** : Individual Contributor

**Travel** : No

**Schedule** : Full-time

**Job Posting** : Mar 7, 2023, 7:53:41 AM

**Req ID**: 2300014S

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, color, religion, sex, national origin, age, marital status, genetic information, disability, protected veteran status, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with local, state a

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